--- title: "Event Management Software Pricing 2026 | Capterra" description: "I checked vendor-confirmed pricing and verified reviews across 8 event management platforms to show what buyers actually pay in 2026." source_url: "https://www.capterra.com/resources/event-management-software-pricing/" page_type: "article" language: "en" --- # Event Management Software Pricing in 2026: What Are Buyers Actually Paying? Reviewer: Emilie Audubert Emilie AudubertReviewer Content Analyst Experience Since joining Capterra in 2021, I've dedicated myself to becoming a trusted thought leader in the B2B software market, specializin... [See bio & all articles](https://www.capterra.com/resources/author/emilie-audubert/) Published September 18, 2026 11 min read Table of Contents - [Compare event management software pricing at a glance](#compare-event-management-software-pricing-at-a-glance) - [Event management software pricing by product](#event-management-software-pricing-by-product) - [How much does event management software cost in 2026?](#how-much-does-event-management-software-cost-in-2026) - [How event management software pricing works](#how-event-management-software-pricing-works) - [What affects event management software pricing?](#what-affects-event-management-software-pricing) - [Free plan vs. paid plan: what buyers actually get](#free-plan-vs-paid-plan-what-buyers-actually-get) - [Hidden costs to budget for](#hidden-costs-to-budget-for) - [My take on event management pricing](#my-take-on-event-management-pricing) - [Frequently asked questions](#frequently-asked-questions) **TL;DR:** _I evaluated pricing tiers and verified user reviews across 8 top-rated platforms with vendor-confirmed pricing for event management software to show what buyers actually pay in 2026. Entry-level plans run from $39 a month up to $1,500 a month, and unlike a simple per-seat model, this category splits across several genuinely different structures, flat monthly fees, per-attendee charges, per-user pricing with a minimum headcount, and one-time licenses._ Event software gets judged on the day of the event, when registration lines move fast, badges print correctly, and the organizer can see who's actually shown up without refreshing a spreadsheet. Getting there costs different amounts depending on which vendor you pick: one platform bills a flat fee no matter how many people attend, another charges by the attendee, a third prices per user with a minimum seat count, and a fourth sells a one-time license instead of a recurring plan. I built this guide by cross-referencing eight of the top-rated platforms on [Capterra's Event Management Shortlist](https://www.capterra.com/event-management-software/shortlist/) directly against each vendor's own pricing page, then reading through 2,190 verified reviews to see how that pricing plays out once an event is underway. Use it to figure out what [event management software](https://www.capterra.com/event-management-software/) will actually cost, not just what the homepage advertises. ## Compare event management software pricing at a glance The table below lets you compare event management software pricing across eight top-rated platforms, all confirmed directly by the vendor, as of September 2026. Be sure to verify final plan details with vendors before making a purchase decision. Products appear alphabetically below. | Software | Free Trial | Free Version | Entry Level | Mid Tier | High End | | --- | --- | --- | --- | --- | --- | | [Bizzabo](https://www.capterra.com/p/135385/Bizzabo/) | No | No | $499/user/mo\* | N/A | N/A | | [EventCreate](https://www.capterra.com/p/147664/EventCreate/) | Yes | Yes | $50/mo | $100/mo | $500/mo | | [Eventleaf](https://www.capterra.com/p/102609/Eventleaf/) | Yes | Yes | $1/attendee\*\* | $2/attendee\*\* | Custom quote | | [Eventtia](https://www.capterra.com/p/141780/Eventtia/) | No | No | $1,500/yr\*\*\* | 2,500/yr\*\*\* | $3,500/yr\*\* | | [idloom-events](https://www.capterra.com/p/149771/idloom-events/) | Yes | Yes | €165/mo | €605/mo | €1,265/mo | | [KonfHub](https://www.capterra.com/p/265126/KonfHub/) | No | Yes | $499/event\*\*\*\* | $1,499/event\*\*\*\* | Custom quote | | [RSVPify](https://www.capterra.com/p/165143/RSVPify/) | Yes | Yes | $39/mo | $125/mo | $409/mo | | [Sched](https://www.capterra.com/p/125306/Sched-org/) | Yes | No | $600/yr\*\*\* | $1,500/yr\*\*\* | $3,900/yr\*\*\* | _\*Requires a 3-user minimum, billed annually, equivalent to roughly $17,999/year total. Bizzabo also sells Klik SmartBadge, a separate smart-wearable add-on with its own custom quote, see_ _"Hidden costs to budget for."_ _\*\*Priced per attendee rather than a flat rate; Free tier covers up to 100 attendees/year, Basic and Professional scale with attendee volume, Custom applies above 10,000 attendees/year._ _\*\*\*Billed annually._ _\*\*\*\*Free for free events; paid events incur a per-ticket platform fee (1.75%) plus payment processing fees on top of the plan price shown._ _"N/A" indicates that the vendor does not offer the respective pricing tier._ * * * ## Event management software pricing by product What a vendor advertises up front is only half the picture. To get the other half, I read through verified Capterra reviews product by product, looking specifically for how buyers describe the actual cost of running a real event once the software is in daily use. [**Bizzabo**](https://www.capterra.com/p/135385/Bizzabo/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.4/5 (171 reviews) **User review summary:** Reviewers consistently praise the feature-rich platform for managing an entire event, from website to communications, in one place. Reviewers mention transparent budgeting and no hidden fees, but some call it expensive overall and note that certain features are gated behind pricier tiers. **Bottom line:** Bizzabo works well if you need a comprehensive, all-in-one platform and can commit to its 3-user minimum. Budget for pricier add-ons if you want networking or onsite features reviewers say sit behind the base plan. [**EventCreate**](https://www.capterra.com/p/147664/EventCreate/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.9/5 (774 reviews) **User review summary:** Reviewers consistently praise how seamless and user-friendly the platform is, with straightforward attendee registration and event management that requires no technical expertise. The most cited drawbacks are a slightly tricky initial webpage build and a few reports of unexpected subscription charges. **Bottom line:** EventCreate is a strong fit if ease of use matters more than deep customization. Given reviewer mentions of unexpected subscription charges, confirm exactly which tier and attendee cap you're signing up for before committing. [**Eventleaf**](https://www.capterra.com/p/102609/Eventleaf/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.8/5 (181 reviews) **User review summary:** Reviewers specifically highlight flexible pricing plans and a modern, well-documented API as reasons for choosing Eventleaf over competitors. The most cited drawback is high credit card processing fees on top of the plan price. **Bottom line:** Eventleaf's per-attendee pricing and API flexibility make it a good fit for organizations with technical needs or fluctuating attendee counts. Factor in payment processing fees separately, since reviewers say these add up beyond the advertised plan price. [**Eventtia**](https://www.capterra.com/p/141780/Eventtia/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.5/5 (219 reviews) **User review summary:** Reviewers describe the platform as intuitive and easy to use, with clear, simple functionality even for first-time users. The most cited drawbacks are limited invoicing flexibility and design constraints when customizing the registration website. **Bottom line:** Eventtia is a solid fit for straightforward event registration if you don't need deep invoicing customization. Ask specifically about billing flexibility during a demo, since that's the most consistent complaint reviewers raise. [**idloom-events**](https://www.capterra.com/p/149771/idloom-events/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.7/5 (100 reviews) **User review summary:** Reviewers praise the clean design, custom registration questions, and professional look of event pages built on idloom. The most cited drawback is wanting more control over page layouts, badges, and advanced visual formatting. **Bottom line:** idloom-events is a strong fit if flat, predictable subscription pricing with no per-ticket fees matters to you. If deep visual customization is a priority, confirm the platform can match your exact branding needs before committing to an annual plan. [**KonfHub**](https://www.capterra.com/p/265126/KonfHub/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.8/5 (200 reviews) **User review summary:** Reviewers rate online registration especially highly, describing the process as convenient and the mobile app as intuitive for on-the-go event management. Review sentiment for KonfHub skews overwhelmingly positive, with very few specific complaints surfacing across 200 reviews. **Bottom line:** KonfHub's free version for free events and low one-time entry price make it an accessible starting point. Remember that paid events carry a per-ticket platform fee on top of the plan price, so factor that into your total cost for ticketed events specifically. [**RSVPify**](https://www.capterra.com/p/176614/RSVPify/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.8/5 (422 reviews) **User review summary:** Reviewers highlight streamlined invitation sending, guest tracking, and check-in, along with flexible customization options and an onboarding process that saves time for both planners and attendees. **Bottom line:** RSVPify is well-suited to organizations prioritizing a smooth RSVP and guest-tracking workflow. Its published four-tier structure, from a genuine free plan up to $409/month, makes it easier than most on this list to plan for growth in advance. [**Sched**](https://www.capterra.com/p/125306/Sched-org/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Capterra rating: 4.7/5 (97 reviews) **User review summary:** Reviewers rate Sched highly for ease of use and features relative to its category, with strong marks across customer service and value for money. **Bottom line:** Sched's annual, tiered pricing structure gives conference organizers a clear cost ceiling to plan around, a genuine advantage for teams budgeting a full year of events at once. ## How much does event management software cost in 2026? Based on the eight vendor-confirmed platforms in this guide, event management software costs between $39 and $499 per user, per month at the entry level, an unusually wide range driven by the mix of pricing models represented: flat monthly, per attendee, per ticket, and annual licensing. Cost scales primarily with which billing model a vendor uses, followed by attendee volume, team size, and feature tier. Key finding According to Capterra's 2025 Sales and Marketing Software Trends Survey\*, 58% of buyers expect their event management needs to increase within the next 12 months, a signal that the tier you start on may not be the tier you stay on. That expected growth is worth planning for directly: platforms like RSVPify and Sched publish a clear path from entry to enterprise, which makes it easier to map out future cost, while others move from a single tier straight to a custom quote once you need more. ## How event management software pricing works Event management software pricing models generally fall into four distinct logics. A flat monthly fee that climbs by tier, the model RSVPify and EventCreate use. A per-attendee or per-ticket charge, how Eventleaf and KonfHub scale cost instead. A per-user rate with a required minimum headcount, Bizzabo's approach. And annual-only billing, used by Eventtia, idloom-events, and Sched, with no monthly option at all. | Pricing model | How it scales | Best fit | Watch out for | | --- | --- | --- | --- | | Flat subscription | Fixed monthly fee per tier | Predictable attendee counts | Attendee or feature caps can force an upgrade sooner than expected | | Per attendee / per ticket | Cost rises with registration volume | Variable or unpredictable event sizes | Costs scale directly with turnout, harder to fix a budget in advance | | Per user, minimum seats | Fixed per-seat rate with a required headcount | Teams already planning multiple concurrent events | The minimum seat count can push total cost up even for a small team | | Annual licensing | Fixed annual fee per tier | Teams planning a full year of events at once | No monthly option to test the platform at a lower initial commitment | Even a flat monthly plan often caps something underneath it, attendees, events, or team seats, so it's worth confirming exactly what triggers a tier upgrade before you commit. ## What affects event management software pricing? Attendee volume and billing model are the primary drivers of event management software cost, followed by team size, feature tier, and add-ons like custom branding or wearables. - **Attendee or ticket volume:** Per-attendee and per-ticket pricing models charge based on registration count, so a larger or unexpectedly popular event directly increases the bill, unlike flat-rate plans that hold steady regardless of turnout. - **Number of team seats:** Some pricing models require a minimum number of paid users before you can access the platform at all, which can push total cost up even for a small event team. - **Feature tier:** Advanced capabilities like branded mobile apps, virtual stages for hybrid events, or B2B matchmaking and networking tools are often reserved for higher tiers rather than included at entry level. - **Payment processing and platform fees:** Reviewers across this guide describe per-ticket platform fees and credit card processing charges that apply on top of the advertised plan price, meaningfully affecting total cost for ticketed events specifically. - **Add-ons and hardware:** Optional extras like smart event wearables or dedicated onboarding and account management can add real cost beyond the core subscription. ## Free plan vs. paid plan: what buyers actually get Five of the eight platforms here, EventCreate, Eventleaf, idloom-events, KonfHub, and RSVPify, don't require payment to get started at all. What keeps each free tier sustainable is a specific cap: EventCreate holds free users to a single event and 50 attendees, Eventleaf allows up to 100 free attendees a year, idloom-events caps free events at 50 attendees each, and KonfHub's no-cost tier only applies when tickets aren't being sold. At the free and entry levels, expect the basics: registration, a simple event page, and standard check-in. Climbing a tier usually buys room to grow, more attendees, more team seats, or extras like a branded app or a virtual stage for hybrid sessions. If you want to look beyond the five covered here, Capterra's [free event management software](https://www.capterra.com/event-management-software/s/free/) filter is a good place to start. Given how quickly attendee counts or event frequency can shift, it's worth pinning down exactly what pushes you into the next tier before you settle on a free or entry plan. ## Hidden costs to budget for The number on the pricing page rarely covers everything you'll actually spend. Reviewers across this guide point to a few recurring extras worth planning for ahead of time. Before signing, ask directly whether per-ticket charges, payment processing, or any hardware add-ons are already folded into the price you're being quoted. | Cost type | Flat subscription plans | Per-attendee / per-ticket plans | | --- | --- | --- | | Payment processing fees | Sometimes | Yes | | Per-ticket platform fees | Rare | Yes | | Hardware or wearable add-ons | Sometimes | Sometimes | | Custom branding or white-label upgrades | Sometimes | Sometimes | Bizzabo illustrates this well, even with a clearly published rate. Its $499/user/month base fee doesn't include Klik SmartBadge, a networking wearable sold separately with its own custom quote. Similarly, anywhere ticketing is involved, expect payment processing and per-ticket platform charges to land on top of whatever the plan itself costs. ## My take on event management pricing What you'll actually spend depends far more on how a vendor structures its pricing than on the number printed at the top of its pricing page. A per-attendee model means cost rises right alongside turnout, while a flat monthly fee stays the same no matter how many people show up. Neither is inherently better, but they demand completely different math depending on what your event actually looks like. The reviews behind this guide point to a consistent theme: buyers who map their own numbers, expected attendees, team size, whether they're selling tickets, against a vendor's specific pricing logic end up with far fewer surprises than those who compare sticker prices alone. A $39 entry point and a $499 entry point aren't really comparable until you know what each one is actually charging you for. **Next step:** Write down your expected attendee count, team size, and whether you'll be selling tickets, then match that profile against each vendor's pricing model before comparing a single dollar figure. ## Frequently asked questions How much does event management software cost per month? Entry-level pricing among the eight products with vendor-confirmed pricing in this guide ranges from $39 a month to $499 per user, per month, depending heavily on the billing model. Three products, Eventtia, Sched, and Bizzabo, bill annually rather than monthly, and two, Eventleaf and KonfHub, price per attendee or per ticket instead of a flat rate. What is the cheapest event management software? Among the platforms compared here, RSVPify has the lowest published entry price at $39 a month, though five of the eight products offer a free plan for smaller or free events, which may cost nothing depending on your attendee count. Is there free event management software? Five products in this guide, EventCreate, Eventleaf, idloom-events, KonfHub, and RSVPify, offer a genuine free plan rather than just a trial. Capterra's [](https://www.capterra.com/event-management-software/s/free/)[free event management software](https://www.capterra.com/event-management-software/s/free/) filter is a good starting point if you want to explore options beyond these five. What factors make event management pricing go up? Attendee or ticket volume and billing model are the biggest drivers, followed by team size, feature tier, and add-ons like custom branding or event wearables, as covered in the pricing-drivers section above. How much should a business budget for event management software? Budget depends heavily on which pricing model your chosen vendor uses, per attendee, per user, or a flat rate, rather than a single number that applies across the category. Confirm your expected attendee count, team size, and whether you're selling tickets before comparing quotes, since crossing a threshold in any of those can shift your total cost significantly. Is a free event management plan enough for a small event? It depends on your attendee count. Several free plans in this category cap attendees at 50 to 100 per event or per year, which works for very small gatherings but leaves little room to grow before you'd need to upgrade to a paid tier. What should I look for in an event management software pricing comparison? Match your expected attendee count, team size, and ticketing needs against each vendor's billing model, per attendee, per user, flat monthly, or annual, before comparing headline prices directly. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * Looking for Event Management software? Check out Capterra's list of the [best Event Management software](https://www.capterra.com/event-management-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Emilie Audubert](https://www.capterra.com/resources/author/emilie-audubert/) Emilie is an expert in the human resources field, with a particular interest in digital tools to help human resources professionals streamline their day-to-day processes. Emilie’s research encompasses a wide array of topics, from the latest trends in talent management to innovative strategies for enhancing employee engagement. ### RELATED READING - [Best Event Management Software for Small Business: My 8 Picks Based on 697 Capterra Reviews](https://www.capterra.com/resources/best-event-management-software-for-small-business/) - [The 5 Best Restaurant Scheduling Software Tools for Hospitality in 2026: My Expert Picks Based on 1,800+ Verified Reviews](https://www.capterra.com/resources/best-restaurant-scheduling-software/) - [6 Top-Rated Free Event Registration Software](https://www.capterra.com/resources/free-and-open-source-event-registration-software/) - [How To Use Technology to Improve the Guest Experience](https://www.capterra.com/resources/6-ways-technology-can-improve-the-hotel-guest-experience/) - [7 Top-Rated Bar POS Software](https://www.capterra.com/resources/top-rated-bar-pos-software/) - [7 Best Free Event Management Software](https://www.capterra.com/resources/free-event-management-software/) - [Dynamic Pricing Leads to Serious Losses: Busting the Top 3 Myths Surrounding This Emerging Tech](https://www.capterra.com/resources/dynamic-pricing-for-restaurants/) - [10 Best Hotel Management Software For Your Hotel Chain](https://www.capterra.com/resources/most-popular-hotel-management-software-for-hotel-chains/) - [The Future of Events Will Be Hybrid](https://www.capterra.com/resources/future-of-hybrid-events/) Reviews were assessed from September 2024 to September 2026. All ratings and review counts reflect data as of the time of publication. **Category price ranges** To determine the category's price ranges, I consider the pricing of products that meet the following criteria. - Qualify as event management software by meeting our category definition: software that supports event registration, attendee management, ticketing, and on-site or virtual event execution. - Offer core event management features, including registration, attendee tracking, and check-in. - Have pricing information published on vendors own site. The products in this guide were sourced from Capterra's Event Management Shortlist, prioritizing the Top 5 picks where vendor-confirmed pricing existed and drawing additional candidates from the broader Shortlist by review count. Two of the Top 5 Shortlist picks, Eventbrite and Whova, were evaluated but excluded from this guide, since neither publishes pricing on their own site. Zoom Events and Webinars and Momentus Technologies were also evaluated and excluded. Accelevents was excluded for the same reason, its own pricing page shows no numbers at all despite third-party estimates suggesting a starting figure. I summarized publicly available pricing sources, primarily each vendor's own website, as of September 2026, starting with the lowest monthly-equivalent pricing (annual plans converted to a monthly figure and noted as such) for packages that include core functionality. Your company's needs may differ, and final pricing may vary. **Reported-survey figures and data sources** The reported figure cited in this guide (58% of buyers expecting event management needs to increase within 12 months) comes from Capterra's Sales and Marketing Software Trends Survey. This reflects survey-reported buyer expectations rather than verified spend data, and is presented as directional context alongside the vendor-confirmed pricing above. \*Capterra’s 2025 Sales and Marketing Software Trends Survey was conducted in July 2025 among 2,452 respondents in Australia (n=231), Brazil (n=224), Canada (n=223), France (n=236), Germany (n=217), India (n=192), Italy (n=219), Mexico (n=229), Spain (n=216), the U.K. (n=238), and the U.S. (n=227). The goal of the study was to understand the sales and marketing software that companies are buying, their benefits and challenges, and the impact of AI on these departments. Respondents were screened for employment at companies with more than one employee, working in management-level roles overseeing sales or marketing operations. Respondents were also confirmed to be at least partially responsible for sales/marketing software purchase decisions within their organization. Entry-level, mid-tier, and high-end averages and comparisons reported earlier in this guide are calculated from the products in this comparison that publish a clean number at each tier. Bizzabo and Eventtia's annual figures were converted to a monthly equivalent for comparison purposes and are noted as such throughout. Each price was checked against the vendor's own current pricing page in September 2026: [](https://www.bizzabo.com/pricing)[Bizzabo](https://www.bizzabo.com/pricing), [](https://www.eventcreate.com/pricing)[EventCreate](https://www.eventcreate.com/pricing), [](https://www.eventleaf.com/event-management-platform/pricing)[Eventleaf](https://www.eventleaf.com/event-management-platform/pricing), [](https://www.eventtia.com/pricing/)[Eventtia](https://www.eventtia.com/pricing/), [](https://www.idloom.com/en/pricing)[idloom-events](https://www.idloom.com/en/pricing), [](https://konfhub.com/pricing)[KonfHub](https://konfhub.com/pricing), [](https://rsvpify.com/pricing/)[RSVPify](https://rsvpify.com/pricing/), and [](https://sched.com/pricing)[Sched](https://sched.com/pricing/).