# 7 Top-Rated HIPAA-Compliant Project Management Software | Capterra > Looking for HIPAA-compliant project management software? Explore the top seven HIPAA PM tools, as rated by users, along with research on pricing and guidance on how to choose. Source: https://www.capterra.com/resources/hipaa-compliant-project-management-software-products --- Project ManagementProgram & Project Management # 7 Top-Rated HIPAA-Compliant Project Management Software Written by: Preksha Buttan Preksha ButtanAuthor Writer Experience I am a writer at Capterra, where I've been providing expert insights to help small businesses find the right software solutions since Janua... [See bio & all articles](https://www.capterra.com/resources/author/pbuttan/) and edited by: Mehar Luthra Mehar LuthraEditor Experience I’ve been a team lead at Capterra for nearly three years, helping shape educational articles, thought leadership research reports, and content des... [See bio & all articles](https://www.capterra.com/resources/author/mehar-luthra/) Published September 29, 2023 | Updated on February 18, 2026 13 min read Table of Contents - [1\. Asana](#1-asana) - [2\. ClickUp](#2-clickup) - [3\. Jira](#3-jira) - [4\. monday.com](#4-mondaycom) - [5\. Notion](#5-notion) - [6\. Smartsheet](#6-smartsheet) - [7\. Wrike](#7-wrike) - [How much does top-rated HIPAA-compliant PM software cost?](#how-much-does-top-rated-hipaa-compliant-project-management-software-cost) - [How to choose the right PM software](#how-to-choose-the-right-hipaa-compliant-project-management-software-for-your-team) [**Project management tools**](https://www.capterra.com/project-management-software/) **can quietly become a public health information (PHI) storage system.** Teams drop updates in comments, upload intake files, and tag coworkers for approvals, often without realizing they’re creating a compliance trail.  **What can help?** HIPAA-compliant project management software helps you keep that work organized while reducing exposure through controlled access, accountability logs, and better oversight for sensitive workflows. **Why you should read on:** Below is a list of seven top-rated HIPAA-compliant project management tools, sorted alphabetically, based on verified user reviews and our research team's analysis. These tools support healthcare project workflows, including task tracking, cross-team coordination, documentation, approvals, and audit-readiness. ## 1\. [Asana](https://www.capterra.com/p/184581/Asana-PM/) Asana helps healthcare teams plan projects, assign tasks, and track progress. If your organization handles PHI, you can use it for HIPAA-compliant work management when your domain enables HIPAA and signs Asana’s Business Associate Addendum (BAA). A BAA is a required agreement that confirms Asana will protect PHI under HIPAA rules. Admins can then apply stronger controls around access, integrations, and activity tracking, helping you document who did what and when for compliance reviews. #### Trial/Free Version - Free Trial - Free Version #### Starting price $10.99 per user, per month #### Billing cycle Annual #### Device Compatibilty **HIPAA-compliant project management features****:** - **Audit log API**: Monitor activity across your organization and capture critical security and admin events. Use these logs to support investigations, compliance reporting, and to bolster your internal audit evidence. - **IP allowlisting**: Restrict access to Asana so users can sign in only from approved IP ranges. This reduces exposure from unknown networks when teams handle PHI-linked workflows. - **SIEM integration support**: Connect your Asana audit data to your security information and event management (SIEM) tool to centralize security monitoring. This will enable you to detect suspicious behavior faster and document incident timelines when compliance teams need proof. **Customer support options**: Help center and chatbot. ### Who should consider Asana for HIPAA compliance? Teams in hospitals, clinics, or healthtech companies that already run cross-functional work in Asana can use it to manage PHI-adjacent projects with more control. It works well when IT needs visibility into actions, tighter access rules, and security monitoring that fits into existing compliance workflows. ## 2\. [ClickUp](https://www.capterra.com/p/158833/ClickUp/) It offers healthcare teams one centralized space to manage projects, internal requests, and day-to-day operations without losing track of ownership or due dates. For HIPAA use cases, ClickUp can support compliance on the Enterprise plan when you sign a BAA. Once enabled, you can organize PHI-related work into restricted Spaces and folders, control who can access sensitive tasks and documents, and keep visibility into workspace activity. This helps teams coordinate patient-facing work, vendor coordination, and compliance checklists with fewer gaps and clearer accountability. **HIPAA-compliant project management features****:** - **Workspace audit logs**: Review workspace-level activity to spot risky actions, investigate errors, and maintain a history of important events. Export or integrate logs through an application programming interface (API) to support compliance evidence. - **Single sign-on (SSO)**: Require users to sign in through your approved identity provider (idP) instead of individual passwords. Reduce account misuse and keep access control centralized for PHI-sensitive projects. - **System for cross-domain identity management (SCIM)**: Automatically provision and deprovision users through your identity provider so access stays accurate as roles change. This reduces delays when onboarding staff or removing access after offboarding. **Customer support options**: Help center and chatbot. ### Who should consider ClickUp for HIPAA compliance? If you manage a busy healthcare operations team and juggle multiple vendors, staff members, and recurring compliance tasks, ClickUp can fit your workflow. It’s a strong option when you need structured project tracking plus tighter controls on user access, sign-ins, and accountability at the workspace level. #### Trial/Free Version - Free Trial - Free Version #### Starting price $7 per user, per month #### Billing cycle Annual #### Device Compatibilty ## 3\. [Jira](https://www.capterra.com/p/19319/JIRA/) Jira supports you when your healthcare team needs a clear way to track incoming work, decisions, and follow-ups without losing context. You can use the platform to log requests as issues, assign owners, set priorities, and document progress from start to closure. For HIPAA-related workflows, you can use Jira as a HIPAA-qualified cloud product when you purchase an eligible plan and sign a BAA. This gives admins the foundation to apply audit controls and tighter access management for PHI-linked work. **HIPAA-compliant project management features****:** - **Audit log**: Review key user and admin events across your Atlassian organization to support investigations and gather compliance evidence. Identify changes to security settings, access, and configurations when accountability is needed. - **The HIPAA implementation guide**: Follow Atlassian’s recommended setup steps before teams store or reference PHI in Jira. Apply the guidance to reduce risky configurations and support compliant usage. - **IP allowlists**: Restrict access to Jira so only approved IP ranges can reach your Atlassian apps. This helps cut down on exposure from unknown networks when teams work on PHI-related projects. **Customer support options**: Help center. ### Who should consider Jira for HIPAA compliance? Product and operations teams in healthcare that run structured workflows, such as triaging requests, tracking fixes, or coordinating implementation work, can benefit most from Jira. It’s a good fit when you need detailed issue tracking plus admin-level visibility into who changed what, especially for work tied to regulated processes. #### Trial/Free Version - Free Trial - Free Version #### Starting price $7.91 per user, per month (for 300 users) #### Billing cycle Monthly #### Device Compatibilty Pro tip Prioritize tools that offer a BAA on the exact plan you’re buying, so your team doesn’t pick software that looks compliant on paper but isn’t eligible for PHI-related work. ## 4\. [monday.com](https://www.capterra.com/p/147657/monday-com/) This PM tool helps healthcare teams run operational work, such as intake tracking, internal requests, and compliance tasks. If your workflows involve PHI, monday.com offers HIPAA-compliant plans and provides a BAA option for eligible accounts. Once enabled, admins can control who can access sensitive boards, monitor security activity at the account level, and reduce risk from unmanaged logins or unexpected access. This helps teams keep PHI-related work organized without losing oversight. **HIPAA-compliant project management features****:** - **Audit log**: Review security-related activity across your account, including logins, devices, and IP addresses. Spot suspicious access early and keep a clear record for compliance reviews. - **Audit log API**: Pull audit events from your monday.com account through the API to monitor user actions. Use it to investigate suspicious behavior and track access patterns. - **Activity log**: Track changes made inside a board, such as status updates, date changes, and item movement. Use it to confirm what changed, when it changed, and who updated it. **Customer support options**: Help center and chat. ### Who should consider monday.com for HIPAA compliance? Choose monday.com if your healthcare team needs a flexible way to manage PHI-linked coordination work across multiple departments. It fits teams that rely on board-level visibility, need clear change history for day-to-day accountability, and want admin controls that support safer access to sensitive workflows. #### Trial/Free Version - Free Trial - Free Version #### Starting price $12 per user, per month #### Billing cycle Annual #### Device Compatibilty ## 5\. [Notion](https://www.capterra.com/p/186596/Notion/) Notion is a connected workspace where healthcare teams can store internal documentation, manage tasks, and maintain shared project pages. For HIPAA-related use cases, Notion supports compliance for eligible customers under a signed BAA. Once that’s done, teams can keep PHI-linked notes and work updates inside controlled workspaces, limit access to the right people, and maintain clearer oversight as projects evolve. This works well when your team needs a single place for policies, meeting notes, and execution details tied to regulated workflows. **HIPAA-compliant project management features****:** - **Security assertion markup language (SAML) SSO**: Require users to sign in through your identity provider so access stays consistent with your organization’s login policies. This helps minimize password-based risks for PHI-linked workspaces. - **SCIM**: Provision and deprovision Notion users automatically through your identity system. Keep access aligned with role changes so former staff don’t retain entry to sensitive pages. - **Audit log**: Track key workspace events like user access and security-related changes. Use this history to investigate unexpected activity and support internal compliance reporting. **Customer support options**: Help center and chat. ### Who should consider Notion for HIPAA compliance? Notion makes sense for healthcare teams that rely heavily on written processes, such as SOPs, intake checklists, implementation notes, or audit prep documentation. It’s a strong fit when you want PHI-linked knowledge organized in one place, but still need enterprise controls to manage access, onboarding, and oversight as teams change. #### Trial/Free Version - Free Trial - Free Version #### Starting price $10 per user, per month #### Billing cycle Annual #### Device Compatibilty ## 6\. [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) It helps healthcare teams plan projects, track approvals, and manage operational work using spreadsheet-style sheets and dashboards. It supports compliance for eligible customers and offers a BAA. After you have a signed BAA, you can control access at the user and group level, monitor account activity, and keep PHI-linked tasks and requests organized across departments. This is useful for teams that need structured tracking for patient programs, vendor coordination, or compliance deliverables with clear ownership and deadlines. **HIPAA-compliant project management features****:** - **Activity log**: Track user activity and key events across your Smartsheet account. Review this history to investigate unexpected behavior and support compliance reporting when needed. - **SSO**: Enforce centralized login through your identity provider so access follows your organization’s authentication policies. This helps reduce password-related risk for teams working on PHI-linked sheets. - **User auto provisioning**: Automatically add or remove users through your identity system to keep access aligned with employee role changes. Reduce delays when onboarding or offboarding staff. **Customer support options**: Help center ### Who should consider Smartsheet for HIPAA compliance? Smartsheet is a strong pick for healthcare operations teams that track high-volume work in rows, such as referrals, onboarding steps, audit tasks, and cross-team dependencies. It’s especially useful if your team needs spreadsheet familiarity, but also wants tighter enterprise access controls and activity history for PHI-related coordination work. #### Trial/Free Version - Free Trial - Free Version #### Starting price $9 per user, per month #### Billing cycle Annual #### Device Compatibilty Pro tip Review the admin console before rollout, so your IT team can enforce controls without relying on individual users to do the right thing. ## 7\. [Wrike](https://www.capterra.com/p/76113/Wrike/) Wrike focuses on giving teams real-time visibility into who owns each task, what’s due next, and where work is getting delayed. Healthcare organizations can use it to run regulated workflows such as documentation reviews, internal approvals, and cross-team project coordination in a single system. For HIPAA-related use cases, Wrike supports compliance for eligible customers through enterprise security controls and a BAA option. After setup, admins can manage access more tightly and track account activity, which helps reduce risk when teams collaborate on PHI-linked work. **HIPAA-compliant project management features****:** - **Two-factor authentication (2FA)**: Require an extra verification step during login to reduce account takeover risk and add protection for teams working in PHI-linked workspaces. - **Audit report**: Review account activity to track key events and user actions across your Wrike environment. Use this record to support investigations and compliance reporting. - **SSO**: Enforce centralized login through your identity provider so access follows your internal policies. Control authentication more tightly across teams handling sensitive workflows. **Customer support options**: Help center ### Who should consider Wrike for HIPAA compliance? Wrike fits healthcare organizations that run recurring, deadline-driven work such as compliance reporting, patient program coordination, and vendor onboarding. It’s also a good option when leadership needs clear task ownership and status visibility, while IT still wants control over authentication and activity history for PHI-linked projects. #### Trial/Free Version - Free Trial - Free Version #### Starting price $10 per user, per month #### Billing cycle Annual #### Device Compatibilty ## How much does top-rated HIPAA-compliant project management software cost? HIPAA-compliant project management software typically costs between **$10 and $35+ per user, per month**, depending on your plan tier, number of users, and required security controls (such as audit logs and advanced access management). Most tools offer pricing tiers, and HIPAA support is usually included in the higher plans. - **Free trials**: Often range from 7 to 30 days and let you test core workflows before committing. However, some tools may restrict enterprise security settings during trials. - **Entry-level plans**: Usually start around $10 per user, per month, and cover basic task tracking, boards, and collaboration. These plans may not include HIPAA support. - **Mid-tier plans**: Commonly range from $15 to $30 per user, per month, and add stronger admin controls, reporting, and workflow permissions, useful for regulated teams. - **High-end plans**: Typically cost $35+ per user, per month, and include advanced security, identity management, and audit-level visibility. These plans often support HIPAA requirements and BAA eligibility. Hidden costs associated with HIPAA-compliant project management software The subscription fee is only one part of your HIPAA spend. Budget for these common add-ons: - **Security setup time**: You may need IT support to configure access controls, user roles, and authentication policies before teams can use the tool for PHI-related work. - **User provisioning and offboarding**: If your organization frequently adds staff, managing access can take time unless you already use identity tools and workflows. - **Integrations**: Some tools charge extra for advanced integrations or require higher plans to connect with reporting, monitoring, or collaboration systems. - **Storage and file sharing limits**: Basic plans may cap file storage, attachment sizes, or retention history. PHI-linked documentation often increases usage faster than expected. ## How to choose the right HIPAA-compliant project management software for your team The right tool should feel easy for staff to adopt, while giving admins the access controls and activity tracking needed to reduce mistakes and support compliance. - **Confirm HIPAA coverage**: Check if the vendor offers a BAA and clearly states which plans support HIPAA compliance. If HIPAA coverage requires an enterprise plan, confirm the cost early so your team doesn’t select a tool you can’t actually use. - **Control user access**: Choose software that lets admins restrict access at the project or workspace level and limit who can invite users. Strong permission settings help you avoid PHI exposure when multiple teams, vendors, or contractors collaborate. - **Review audit visibility**: Pick a tool that tracks key actions like access changes, edits, and admin updates. Audit logs help you investigate incidents, confirm accountability, and maintain documentation during internal compliance reviews and security checks. - **Assess integration risk**: Confirm which third-party tools can connect to the platform and who can enable integrations. Uncontrolled integrations can move PHI outside your approved systems, so you need admin oversight and clear limits. - **Test with a real workflow**: Run a short pilot using your actual process, like patient onboarding or compliance tracking, without using real PHI. Validate permissions, collaboration speed, and audit trail visibility before rolling it out across teams. ## FAQs about HIPAA-compliance project management software  What makes project management software HIPAA compliant? HIPAA-compliant project management tools support safeguards such as access controls, activity logs, and secure data handling. The vendor should also offer a BAA, which confirms that they will protect PHI according to HIPAA requirements. Do I need a BAA to use project management software for HIPAA workflows? Yes. If the software vendor can access, store, or process PHI, you typically need a signed BAA. Without it, you risk non-compliance even if the tool has strong security settings. What security features should I look for in a HIPAA-compliant PM tool? Start with role-based access, audit logs, secure authentication, and admin controls over users and data sharing. These features help reduce unauthorized access and support investigations when something goes wrong. Are free plans or free trials HIPAA compliant? Usually not. HIPAA controls often sit in enterprise tiers where vendors provide stronger access and auditing features, plus the option to sign a BAA. Always verify before using any free plan for PHI. Can HIPAA-compliant PM tools integrate with other systems? Yes, but integrations can add risk. You should confirm whether integrations are admin-controlled and whether connected tools also meet your security and compliance needs before sending any PHI through them. * * * ### Was this article helpful? * * * ## About the Authors [### Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Preksha Buttan is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. [### Mehar Luthra](https://www.capterra.com/resources/author/mehar-luthra/) Mehar has been a team lead at Capterra for nearly three years, helping shape educational articles, thought leadership research reports, and content designed to help businesses compare software to find the best fit. She's spent nearly a decade in the editorial space, having served as a content writer, editor, editorial head, and now as a team lead. ### RELATED READING - [Choosing Project Management Software? Start With This Requirements Checklist](https://www.capterra.com/resources/project-management-software-requirements-checklist/) - [Stop Overpaying: How SMBs Can Cut Inventory Software Costs](https://www.capterra.com/resources/reduce-inventory-management-software-cost/) - [How Time Tracking in Project Management Software Supports Planning and Delivery](https://www.capterra.com/resources/how-time-tracking-in-project-management-software-supports-planning-and/) - [Sustainable Project Management: How Project Management Tools Can Help](https://www.capterra.com/resources/sustainable-project-management-how-project-management-tools-can-help/) - [Your PM team is switching tools faster. Here’s what AI has to do with it](https://www.capterra.com/resources/your-pm-team-is-switching-tools-faster-heres-what-ai-has-to-do-with-it/) - [What Buyers Look for in Inventory Software vs What Users Rely on Daily](https://www.capterra.com/resources/what-buyers-look-for-in-inventory-software-vs-what-users-rely-on-daily/) - [6 Steps to Building a Business Case for Project Management Software](https://www.capterra.com/resources/6-steps-to-building-a-bulletproof-business-case-for-project-management-software-with-free-template/) - [Project Integration Management: What it is and how PM software supports it](https://www.capterra.com/resources/project-management-software-for-project-integration-management/) - [Securing Your Project Management Software in the age of AI](https://www.capterra.com/resources/project-management-software-security-ai/) For this article, we selected the top seven products that met the following criteria: - Each product should be part of the [2026 Capterra Shortlist for Project Management](https://www.capterra.com/project-management-software/shortlist/). - We assessed all 25 products in the Shortlist (as of January 13, 2026) and considered the products with publicly available HIPAA-specific features. Products with confirmed features were then shortlisted to be included in this list and arranged in ascending order.  - Offer the following core project management features: collaboration tools, task management, reporting, and project tracking.  We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology. For the section titled “How much does top-rated HIPAA-compliant project management software cost?”, only products with publicly available pricing information, as of January 13, 2025, were considered for pricing calculations. **Editorial Independence:** We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.