# 7 Meeting Mobile Apps Users Love | Capterra > Looking for a meeting mobile app that helps teams organize and participate in collaborative meetings? Check this list of seven mobile meeting apps that users love. Source: https://www.capterra.com/resources/mobile-meeting-apps-users-love --- # 7 Meeting Mobile Apps Users Love By Barkha Bali Barkha Bali Senior Writer Experience I’ve been writing for Capterra since August 2021, providing expert insights to help small and midsize businesses (SMBs) find the rig... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) Published March 22, 2023 8 min read ## Meeting mobile apps help teams organize and participate in collaborative meetings. Business managers can benefit from a desktop version of meeting management software to streamline scheduling, agenda creation, engaging and tracking attendees, and capturing meeting notes. However, mobile meeting apps provide an added advantage of flexibility and mobility, enabling managers to keep up with scheduled meetings and appointments while on the move. [Meeting mobile apps](https://www.capterra.com/meeting-software/) are a convenient way of staying updated on meeting statuses. These apps provide real-time updates and notifications to avoid double bookings or missed meetings. Mobile apps also offer a better scope of personalization than the web interface. To help you pick the right tool, we highlight the top seven mobile meeting apps based on sentiment analysis of reviews in alphabetical order. [Read more](#methodology). _\*Analysis performed January 1, 2023_ ## 1\. Google Meet: Optimizes layouts to focus on active content [Google Meet](https://www.capterra.com/p/176572/Google-Hangouts/) is a video conferencing platform that offers a mobile app, for both Android and iOS devices, to conduct online meetings. The app supports up to 100 participants in a single call. It automatically optimizes your meeting experience with different layouts, including tilted view, spotlight view, and sidebar view; switch these layouts in between meetings to display the most active participant and content. **Mobile features of interest\*** - **Live streaming:** Live stream meetings to up to 100,000 viewers, enabling businesses to reach a larger audience remotely. - **Virtual backgrounds:** Customize backgrounds during a video call by choosing from a range of backgrounds or upload your own images or videos.  - **Anti-abuse measures:** Leverage several anti-abuse measures, such as meeting codes, meeting locking, and safety control, to ensure users have a safe meeting experience. **Customer support:** Email and chat #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Scheduled meetings in Google Meet ([Source](https://www.capterra.com/p/176572/Google-Hangouts/)) _Google Meet has 78% positive user sentiment_ ## 2\. GoTo Meeting: Enables note-taking via smart meeting assistant [GoTo Meeting](https://www.capterra.com/p/163332/GoToMeeting/) is an online tool for teleconferencing, online meetings, and demonstrations. It can hold online meetings with up to 250 attendees. With GoTo Meeting, you can leverage the smart meeting assistant to take notes of the meeting and share them with the stakeholders. In case there are multiple meeting facilitators, you can also turn over the administration control to another user. **Mobile features of interest\*** - **Enterprise-grade security:** Secure your meetings with single sign-on, encrypted sessions, meeting locking, and the ability to dismiss unauthorized attendees.  - **Drawing tools:** Collaborate and annotate during meetings with the help of built-in drawing tools. - **Presentation controls:** Hand off presentation control to other attendees while still retaining the general administrative control. **Customer support:** Phone, email, and chat #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Calling in GoTo Meeting ([Source](https://www.capterra.com/p/163332/GoToMeeting/)) _GoTo Meeting has 68% positive sentiment_ ## 3\. Microsoft Teams: Offers AI-powered noise suppression [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/), also known as MS Teams, is a collaboration and communication platform that includes a mobile app for both Android and iOS devices, which allows users to conduct meetings and collaborate with their team members on the go. With its app, users can also schedule meetings and share important data securely. MS Teams uses AI-powered noise suppression technology that automatically removes background noise during calls or meetings, maintaining the quality of the meeting. **Mobile features of interest\*** - **Collaboration tools:** Use screen sharing and virtual whiteboard to collaborate and annotate with teams in real time. - **Live captions:** Turn on live captions to transcribe what is being said in real time, making meetings more accessible and inclusive for all participants. - **Together mode:** Create a virtual environment with Together Mode—a feature that uses AI segmentation technology to place participants in a shared digital background, such as an auditorium or a meeting room. **Customer support:** Video guides, training videos, and how-to articles #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Multi-platform meetings in Microsoft Teams ([Source](https://www.capterra.com/p/168668/Microsoft-Teams/)) _Microsoft Teams has 63% positive sentiment_ ## 4\. Slack: Displays preloaded availability slots [Slack](https://www.capterra.com/p/135003/Slack/) is a team collaboration tool equipped with meeting and video conferencing features, such as screen sharing, document sharing, and one-on-one calls. The tool integrates with Google Calendar and Outlook Calendar to schedule meetings within channels or direct messages. After selecting a meeting day, it automatically loads available time slots based on your team's availability. You can also attach agenda items, post-meeting notes, and important documents along with the invite. **Mobile features of interest\*** - **Screen sharing:** Share your screen during a call or meeting and enable participants to engage with hyperlinks and videos while also allowing them to peruse the content at their own pace.  - **Surveys and feedback:** Create and send surveys and feedback forms to meeting participants, providing a way to gather feedback and insights to improve future meetings. - **Drawing tools:** Collaborate on a shared whiteboard and use drawing tools to draw attention to specific data points or other important parts of your presentation. **Customer support:** A knowledge base and query ticket #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Mobile app for Slack ([Source](https://www.capterra.com/p/135003/Slack/)) _Slack has 70% positive user sentiment_ ## 5\. TeamViewer: Comprises a whiteboard for collaboration [TeamViewer](https://www.capterra.com/p/194565/TeamViewer/) offers a mobile meeting app that allows users to participate in meetings on the go. It offers access to audience engagement tools such as screen sharing, video conferencing, and instant messaging. TeamViewer’s meeting app has a built-in whiteboard that lets users collaborate with participants in real time by drawing, writing, and sharing ideas. **Mobile features of interest\*** - **Instant chat:** Collaborate with your teams and clients via end-to-end encrypted chat messaging. - **Meeting control:** Hand over presentation and meeting controls to other meeting facilitators or participants, making collaboration and training easier. - **Industry-grade security:** Lock meetings and add meeting passwords to keep uninvited guests out of private discussions, and protect sensitive information with GDPR and HIPAA compliance using RSA 4096 public/private key exchange and 256-bit end-to-end encryption. **Customer support:** Call, chat, and help center #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Remote access permissions in TeamViewer ([Source](https://www.capterra.com/p/194565/TeamViewer/)) _TeamViewer’s mobile app has 71% positive user sentiment_ ## 6\. Webex: Facilitates picture-in-picture multitasking [Webex](https://www.capterra.com/p/237272/Webex/)’s meeting app offers a range of features to help users connect and collaborate with teams, including screen sharing, file sharing, and real-time messaging. With its picture-in-picture multitasking feature, Webex helps users open and view shared content while viewing video feeds of other participants—allowing greater flexibility and making it easy to collaborate in real time. It enables the host as well as attendees to share their screens, access a document, make edits, and annotate files. **Mobile features of interest\*** - **Custom layouts:** Customize the layout of the meeting window by resizing and repositioning, and choosing which participants are displayed on the screen. - **Automatic transcription:** Transcribe spoken words into text in real time with automatic transcription and share it with stakeholders, making meetings more accessible. - **Hand gesture detection:** Use the AI-based gesture control feature to enhance audience interaction during meetings by using hand gestures to perform actions, such as raising a hand to ask a question or giving a thumbs up. - **Picture-in-picture multitasking:** Continue seeing shared content while viewing video feeds of other participants—allowing greater flexibility and making it easy to collaborate in real time. **Customer support:** Phone, email, and chat #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Slide polling during a meeting in Webex ([Source](https://www.capterra.com/p/237272/Webex/)) _Webex has 62% positive user sentiment_ ## 7\. Zoom Meetings: Offers a VoIP phone system [Zoom Meetings](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) provides a range of meeting management solutions such as cloud video conferencing, content sharing, recording, transcription, and group messaging. Multiple participants can share and annotate screens, enabling effective collaboration. The tool offers a voice over internet protocol (VoIP) phone system that can be deployed on a mobile device, desktop, or desk phone, featuring private branch exchange (PBX) along with call routing, interactive voice response (IVRs), call recording, shared lines, and more. **Mobile features of interest\*** - **Built-in collaboration tools:** Use screen sharing and digital whiteboard to collaborate, brainstorm, and ideate strategies with teams during an interactive virtual meeting. - **Engagement tools:** Leverage filters, polls, hand raising, reactions, and video-sharing features to make virtual meetings engaging. - **Security:** Ensure virtual meeting security with encryption, role-based security, password protection, and waiting rooms. **Customer support:** Live chat, email, and help center #### Trial/Free Version - Free Trial - Free Version #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots Video conferencing in Zoom Meetings ([Source](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)) _Zoom Meetings’ mobile app has over 70% positive sentiments_ ## Why should you consider a mobile app for your meeting needs? Mobile apps make it easier to stay on top of your upcoming, canceled, and rescheduled meetings even when you are away from your system. Here is why you should invest in a mobile app to organize collaborative meetings. - **Convenience and accessibility:** A mobile app for meeting software allows users to access their scheduled meetings from anywhere, at any time, through their smart devices. Some mobile apps allow users to access certain features even without the internet. - **Real-time updates and notifications:** Provides real-time updates and notifications, so you can stay on top of your meeting schedule and avoid double bookings or missed meetings. - **Personalized experience:** Offers better scope for personalization than the web interface. With a mobile app, users can configure layouts and features based on their specific needs and preferences. ## How to choose a mobile meeting app for your business With a wide range of meeting apps available on the market, choosing the one that aligns with your business objectives can be challenging. Here are some key considerations to keep in mind while evaluating potential apps: 1. **Consider meeting automation features.** Most meeting mobile apps automate the scheduling process, eliminating the need for manually entering details about your upcoming events into an online calendar or spreadsheet. You can also use triggers to send reminders and follow-up emails for upcoming meetings. Other automation features you could consider include tracking meeting time and takeaways and agenda and report generation. 2. **Evaluate agenda-creation capabilities.** Using meeting agendas, organizers can define the objectives of the meeting, what is to be discussed, and allocate time for each task. The software you choose should have a mobile version that allows organizers to create, view, and share agenda items with the team members, fostering accountability and improving meeting productivity. 3. **Look for customization options.** An ideal meeting app should allow its users to customize their meeting invites, registration forms, and even meeting break-out rooms. Select a tool that offers you the flexibility to design and customize meetings as per your business requirements and preferences. ## Questions to ask when selecting mobile meeting apps Does the mobile app offer a self-scheduling feature? With the help of a self-scheduling feature, users can choose their desired meeting time and available slots. This simplifies the process of scheduling a meeting and ultimately saves time in the long term. Are there any engagement tools available? Most free meeting software solutions offer limited engagement tools such as a digital whiteboard. Some may offer live chat while others may allow integration with external chat applications or polling and survey tools. Make sure your selected tool has all the right engagement tools you need. Does the mobile app offer offline access? Some apps offer offline access, allowing users to view or reschedule their meetings even when not connected to the internet. The app should also have offline data synchronization, so any changes made offline are automatically updated in the software once an internet connection is established. * * * **Methodology** To be considered for this list, products had to: 1. Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 3.0 or higher as of January 1, 2023. 2. Meet our definition for meeting software: _“Meeting software enables teams to coordinate, schedule, conduct, and participate in collaborative meetings.”_ 3. Have an overall positive user sentiment, which means that the user sentiment regarding mobile usage of the product must be more positive than negative, according to our sentiment analysis.  The products with the highest percentage of positive sentiment (versus neutral or negative sentiment) were selected for this article. The sentiment score was calculated by identifying the positive and negative user sentiment specifically around mobile app usage. \*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience and what appears to be relatively unique to a given product. Read more about our editorial independence. * * * Looking for Meeting software?Check out Capterra's list of the [best Meeting software](https://www.capterra.com/meeting-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Barkha Bali](https://www.capterra.com/resources/author/bbali/) Barkha Bali is a writer at Capterra. 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