# Top 7 Mobile Scheduling Apps Users Love | Capterra > Looking for a scheduling tool that offers a mobile app for appointment, event, or employee scheduling? Check this list of seven mobile scheduling apps that mobile users love. Source: https://www.capterra.com/resources/mobile-scheduling-apps-users-love --- Program & Project ManagementAdministrative # Top 7 Scheduling Mobile Apps Users Love By Barkha Bali Barkha Bali Senior Writer Experience I’ve been writing for Capterra since August 2021, providing expert insights to help small and midsize businesses (SMBs) find the rig... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) Published February 21, 2023 9 min read ## Scheduling mobile apps help book events, plan work schedules, and monitor employee productivity. Business managers would agree that manually creating schedules for staff members feels like an endless cycle of email coordination, multiple calendar management, employee time tracking, and lost appointments. However, consistently staying updated on schedules is not always possible, especially when you are on the go. In that case, a [scheduling mobile app](https://www.capterra.com/scheduling-software/) can be a better alternative to desktop systems. While web or desktop applications offer a wide range of features, scheduling mobile apps offer the flexibility and mobility needed to keep up with staff schedules, appointments, and other fast-paced business demands. To help you pick the right tool, we highlight the top seven scheduling mobile apps based on sentiment analysis of reviews in alphabetical order. [Read more](#methodology). _\*Analysis performed January 1, 2023_ ## 1\. 7shifts: Helps fill last-minute schedule gaps #### Trial/Free Version - Free Trial - Free Version #### Customer support Chat and help center #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Upcoming shifts in 7shifts (_[_Source_](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)_)_ \* Analysis Accurate as of January 2023 [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) is a restaurant employee scheduling app that lets you create and publish schedules, assign shifts, and sync your schedule with the calendar. With 7shifts’ scheduling app, you view and update schedules on the go, remind your team about upcoming shifts, and quickly fill last-minute schedule gaps by reviewing call-outs and no-shows. **Mobile features of interest\*** - **Performance dashboard:** Analyze labor performance and sales insights and make data-driven business decisions. - **Staff availability management:** Manage employee schedules based on availability, analyze labor costs, and approve or reject time-off requests from the app. This makes it easy to review call-outs and cover no-shows while avoiding labor violations and overtime. - **Manager log book:** Keep private notes for the management team on employee schedules, upcoming maintenance work, and events. Managers also get notifications when staff need to take mandatory breaks or are at risk of going into overtime, keeping them compliant with labor laws. _Overall, 67% of the users reported positive sentiments about 7shifts’ mobile app._ ## 2\. Acuity Scheduling: Integrates with payment gateways #### Trial/Free Version - Free Trial - Free Version #### Customer support How-to articles, webinars, chat, and a community forum #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Staff scheduling across platforms in Acuity Scheduling (_[_Source_](https://www.capterra.com/p/191978/Acuity-Scheduling/)_)_ \* Analysis Accurate as of January 2023 [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) is an appointment scheduling software solution that allows your clients to view your real-time visibility and schedule, cancel, or reschedule appointments for themselves. The tool features a mobile app that supports integration with a payment processing system, such as Stripe and PayPal, to accept and manage your payments. **Mobile features of interest\*** - **Direct links:** Schedule appointments with clients or customers and generate direct links for each appointment. Your clients can use the direct link to schedule appointments, and they will be taken directly to the booking portal. - **Confirmation emails:** Auto-send appointment confirmation emails to clients, including date, time, location, and other relevant information. - **Group appointments:** Group multiple appointments under one client to streamline record-keeping and appointment scheduling. _Acuity Scheduling ranks third on our list for scheduling apps with a 71% positive sentiment._ ## 3\. Clockify: Records assignment progress to visualize team capacity #### Trial/Free Version - Free Trial - Free Version #### Customer support Email, chat, and call #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Time sheet in Clockify (_[_Source_](https://www.capterra.com/p/169607/Clockify/)_)_ \* Analysis Accurate as of January 2023 [Clockify](https://www.capterra.com/p/169607/Clockify/) features a project and team scheduling mobile app that helps you visualize and plan projects and manage the team’s capacity. Using its scheduling app, you can add project-related milestones and allot assignments to employees with sufficient capacity. You can also compare completed and scheduled project timelines to make data-driven decisions. **Mobile features of interest\*** - **Calendar management:** Check calendar view to see employee schedules and appointments and track time spent on assignments at a glance. - **Project scheduling:** Visualize projects, add milestones, allot assignments, and compare scheduled and completed projects, making it easier to manage multiple tasks and deadlines. - **Employee scheduling:** Fetch real-time updates on who is busy or available and assign new projects according to the employee’s capacity. This helps reduce the risk of burnout and labor law violations. _Clockify has reported 62% positive sentiment for its mobile app._ ## 4\. Google Calendar: Features shared calendars for team scheduling #### Trial/Free Version - Free Trial - Free Version #### Customer support Help center and community #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Scheduling access in Google Calendar mobile app (_[_Source_](https://www.capterra.com/p/213340/Google-Calendar/)_)_ \* Analysis Accurate as of January 2023 [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) offers a scheduling mobile app that enables you to manage appointments, events, and deadlines while on the go. It helps you stay organized and on top of schedule by providing a centralized interface for creating, editing, and managing events. Using the app, you can view multiple calendars simultaneously, thus enhancing the visibility of employee schedules and improving collaboration. You can also switch between multiple team/project calendars when scheduling events, making it easier to find open time slots and plan appointments. **Mobile features of interest\*** - **Appointment scheduling:** Use Google Calendar appointment schedules to create online booking pages and allow others to book services or meet with you. - **Availability management:** Share your availability via a booking page so that external stakeholders, clients, and partners can book time with you. - **Customization:** Personalize your calendars by choosing a different color for each calendar, setting up custom notifications, and more. _Overall, 78% of the users reported positive sentiments about Google Calendar’s mobile app._ ## 5\. Mindbody: Offers multi-channel service scheduling for clients #### Trial/Free Version - Free Trial - Free Version #### Customer support Call and help center #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Digital signature under POS in_ [_Mindbody_](https://www.capterra.com/p/40229/MINDBODY/) \* Analysis Accurate as of January 2023 [Mindbody](https://www.capterra.com/p/40229/MINDBODY/)’s mobile scheduling app helps beauty, wellness, and fitness businesses manage their schedules, book appointments, and organize customer accounts. The app offers multi-channel service scheduling for clients, which lets them book appointments via search engines or social media platforms and service rating apps such as Facebook and Yelp. **Mobile features of interest\*** - **Online schedule:** Customize a schedule and embed it to your website, app, and other channels where clients can find and book your services. This schedule is updated instantly with every booking. You can also set automated notifications for waitlisted clients when a service spot opens. - **Appointment management:** Schedule and update appointments and events from a centralized dashboard. You can also set overlapping appointments for selected services to manage two clients simultaneously. - **Schedule custom emails:** Create and schedule custom email campaigns alerting clients about upcoming membership incentives, promotions, and special events. These emails help increase member engagement and promote future visits. _More than 60% of the users reported positively about Mindbody mobile app._ ## 6\. Vagaro: Features a drag-and-drop business calendar #### Trial/Free Version - Free Trial - Free Version #### Customer support Chat, call, and email #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Appointment scheduling in Vagaro (_[_Source_](https://www.capterra.com/p/153752/Vagaro/)_)_ \* Analysis Accurate as of January 2023 [Vagaro](https://www.capterra.com/p/153752/Vagaro/) is an online salon, spa, and business management solution that allows independent professionals and salon owners to manage and schedule appointments, accept payments, track customers, and generate sales reports. The tool includes a drag-and-drop business calendar to help implement any changes to appointments, color-code bookings, and embed customer information. With Vagaro’s mobile app, users can get real-time updates on bookings, cancellations and no-shows, sales summaries, and payment distribution. **Mobile features of interest\*** - **Online bookings:** Streamline client bookings by setting up appointment regulations (such as cancellation, rescheduling, and payment modes), defining no-show charges, and adding customers to waitlists. - **Business calendar:** View and edit the schedule of every employee, color-coordinate your appointments, change bookings, block personal time, and add customers to the waitlist with the drag-and-drop business calendar. - **Customer tracking:** Track customer information, including personal details and preferences, and store them in a centralized dashboard to create customer profiles and furnish personalized experiences. _Vagaro ranks second on our list for scheduling mobile apps with a 76% positive sentiment._ ## 7\. Wix: Helps create an online scheduling platform #### Trial/Free Version - Free Trial - Free Version #### Customer support Help center and FAQs #### Mobile starting price Free with the desktop version #### Device Compatibilty #### Screenshots _Scheduling in Wix (_[_Source_](https://www.capterra.com/p/169007/Wix/)_)_ \* Analysis Accurate as of January 2023 [Wix](https://www.capterra.com/p/169007/Wix/) is a website-building platform that also offers scheduling tools for booking appointments and managing events. Its mobile scheduling app lets you set up and customize booking forms, manage your availability, and accept payments. Using the Wix app, you can also customize and build a professional scheduling platform, which includes your services, timetables, custom booking forms, and waitlists. **Mobile features of interest\*** - **Calendar management:** Manage multiple calendars from a single dashboard. You can use this feature to set default business hours, check real-time availability, adjust bookings for time zones, and create booking policies. - **Staff management:** Plan staff schedules, set roles and permissions, add staff members’ hours, assign sessions and classes, and track their performance. - **Payment processing:** Integrate with your payment processing system (such as PayPal, Stripe, and Alipay) and manage all transactions and finances from a single dashboard. _With over 53% positive sentiments around its mobile app, Wix ranks seventh in our mobile solutions list._ ## Why should you consider a mobile app for your scheduling needs? Mobile apps are not just convenient but also a great way to stay on top of your staff schedules even when you are away from your system. These apps are available for download via Google and Apple app marketplaces. Here is why you should invest in a mobile app for scheduling. - **Increased accessibility and convenience:** Enables offline access, depending on the app’s functionality. A mobile app for scheduling software allows users to access their schedule from anywhere, at any time, through their smart devices. - **Real-time updates:** Provides real-time updates and notifications, so you can stay on top of your schedule and avoid double bookings or missed appointments. - **Personalization:** Offers better scope for personalization than the web interface. Mobile scheduling apps allow users to configure layouts and features based on their needs and preferences. ## How to choose a mobile scheduling app for your business With a wide range of scheduling apps available in the market, choosing the one that aligns with your business objectives can be challenging. Here are some key considerations to keep in mind while evaluating potential apps: - **Identify core mobile features for your business requirement:** To make the right choice, make a list of scheduling and organizational features you need—such as task assignment, calendar integration, and project management—depending on your business type. For instance, a healthcare professional will best benefit from medical scheduling software, whereas a manufacturer will find production scheduling software as their best fit. A mobile scheduling app should, at the very least, enable you to view and change appointments, organize staff schedules in a centralized dashboard within the app, and create new tasks. - **Look for offline access:** Mobile scheduling apps aim to streamline the organization and management of tasks, appointments, and resources from anywhere. Some apps offer offline access, allowing users to view and change their schedules even when not connected to the internet. The app should also have offline data synchronization, so any changes made offline are automatically updated in the software once an internet connection is established. - **Choose integration with external calendars and payment apps:** Compatibility with other applications is a non-negotiable feature. A mobile scheduling app should sync with external calendars and tools like Microsoft Outlook to ensure seamless data sharing across tools. In addition to any external calendars, look for an app that integrates with various payment processing methods. ## Questions to ask when selecting mobile scheduling apps To help you with the selection process, we have listed below some of the common questions that you can ask vendors before shortlisting the right scheduling app for your business: Does the mobile app offer a self-scheduling feature? Using the self-scheduling feature, employees and clients can choose their desired shifts or time slots. This simplifies scheduling for business managers and ultimately saves time in the long term. Does the app provide automatic time zone adjustments? A scheduling app that automatically detects users' time zones without the need for manual adjustment makes it easier to schedule meetings with participants situated across different geographies. Are there any customization features? Your scheduling app should offer booking pages that allow customers or team members to book an appointment or meeting. Ask the software providers if you can add your brand’s logo, colors, and custom text to the scheduling page. Does the app offer real-time status updates? Before you invest in a scheduling app, make sure that it offers you real-time alerts and updates, including upcoming meetings/appointments and schedule changes, both in the web and mobile versions. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * **Methodology** To be considered for this list, products had to: 1. Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 3.0 or higher as of January 1, 2023. 2. Meet our definition for scheduling software: _“Scheduling software automates the scheduling of events, employees, rooms, and other resources.”_ 3. Have an overall positive user sentiment, which means that the user sentiment regarding mobile usage of the product must be more positive than negative, according to our sentiment analysis. The products with the highest percentage of positive sentiment (versus neutral or negative sentiment) were selected for this article. The sentiment score was calculated by identifying the positive and negative user sentiment specifically around mobile app usage. \*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience and what appears to be relatively unique to a given product. Read more about our editorial independence * * * Looking for Scheduling software?Check out Capterra's list of the [best Scheduling software](https://www.capterra.com/scheduling-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Barkha Bali](https://www.capterra.com/resources/author/bbali/) Barkha Bali is a writer at Capterra. 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