---
title: "Resource Management vs. Project Management Software | Capterra"
description: "Resource management vs. project management software: I compare ratings, pricing, and reviewer feedback across 7,596 verified reviews to show which fits your team."
source_url: "https://www.capterra.com/resources/resource-management-vs-project-management-software/"
page_type: "article"
language: "en"
publication_date: "2026-10-28"
---

# Resource Management vs. Project Management Software: Which Fits Your Team?

Written by:

Rakshat Chhokar

Rakshat ChhokarAuthor

Senior Research Specialist Experience Rakshat Chhokar is a Senior Research Specialist at Capterra with more than 6 years of experience in software market res...

[See bio & all articles](https://www.capterra.com/resources/author/rakshat-chhokar/)

  

Published October 28, 2026

14 min read

Table of Contents

-   [How do resource and project management software compare?](#how-do-resource-and-project-management-software-compare)
-   [What is resource management software?](#what-is-resource-management-software)
-   [How do project and resource management software differ?](#how-do-project-and-resource-management-software-differ)
-   [How much do resource and project management software cost?](#how-much-do-resource-and-project-management-software-cost)
-   [Which type has better customer support?](#which-type-has-better-customer-support)
-   [How reliable is each type of software?](#how-reliable-is-each-type-of-software)
-   [How do workload and reporting features differ?](#how-do-workload-and-reporting-features-differ)
-   [Which type of software should your team choose?](#which-type-of-software-should-your-team-choose)
-   [Frequently asked questions](#frequently-asked-questions)

**_TL;DR:_** _Choose project management software if one manager already knows who's free. Choose resource management software if three or more projects share the same people and you need to see who has room for the next job. Ratings are near-identical (4.62 vs. 4.66), so workload visibility, not quality, separates them._

[Project management software](https://www.capterra.com/project-management-software/) tracks tasks. [Resource management software](https://www.capterra.com/resource-management-software/) tracks who has time to do them. Capterra reviewers rate the two almost identically (4.62 and 4.66), so I analyzed the review details to see what separates them.

I compared 7,596 verified Capterra reviews from the last two years. This guide covers pricing, ease of use, support, reliability, and workload and reporting features, and shows which fits agencies, IT services firms, construction companies, and other teams that share staff across projects.

The key takeaway

Pick the software that matches the problem in front of you. Choose project management software when work needs owners and deadlines, and resource management software when people need schedules across several projects.

## How do resource and project management software compare?

<table class="my-md shadow-static border-1 table w-full rounded-md border-neutral-50 lg:table-auto"><tbody class="border-neutral-50"><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Project management software</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Resource management software</b></p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Overall rating, last 24 months</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.62 (7,357 reviews)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.66 (741 reviews)</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Ease of use (last 24 months)</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.58</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.68</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Customer support (last 24 months)</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.47</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.59</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Reviewer base, industry mix</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">12.2% IT and services and 7.9% marketing and advertising, spread across 138 industries</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">15.7% IT and services and 7.3% construction, spread across 102 industries</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Pricing model</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Tiered, per user per month; task, board, and timeline views on entry plans</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Tiered, per user per month; capacity and workload views on higher tiers or quote-based plans</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Entry price</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Asana Starter: $10.99/month annual ($13.49/month monthly)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Asana Advanced: $24.99/month annual ($30.49/month monthly)</p></td></tr></tbody></table>

_Ratings and review counts reflect verified Capterra reviews published between October 2024 and October 2026. Pricing is current as of publication and should be confirmed on each vendor's site._

The two categories score almost the same overall (4.62 and 4.66). Resource management software leads on ease of use (4.68 vs. 4.58), customer support (4.59 vs. 4.47), and value for money (4.56 vs. 4.46), by roughly a tenth of a point each.

Reviewers also praise different things. Workload or capacity is a pro in 16.9% of resource management reviews, vs. 4.6% of project management reviews. The groups overlap, since 502 reviews cover tools listed in both categories.

### Project management software: best for task tracking

Project management software tracks tasks, deadlines, and owners in one place, so a team knows what needs doing and by when. Teams use it to plan campaigns, product releases, client work, and internal initiatives. Capterra reviewers rate it 4.62 across 7,357 reviews, and 41.2% cite ease of use as a pro.

**What it does well:**

-   **Ease of use:** 3,030 of 7,357 reviews (41.2%) name it as a pro, the most common praise in the category.
    
-   **Reporting and dashboards:** 854 reviews (11.6%) list reporting or dashboards as a pro.
    
-   **Customer support:** 647 reviews (8.8%) credit support as a pro.
    

**What to keep in mind:**

-   **Learning curve:** 1,525 reviews (20.7%) mention a learning curve or complexity in the cons, so plan some onboarding time.
    
-   **Price and speed:** 633 reviews (8.6%) name price as a con, and 649 (8.8%) mention slowness or bugs.
    

**What users say about project management software:**

Through tasks and subtasks features available in Asana, I am able to create and assign tasks and set dependencies via timelines in real-time.

Anne O., Content Writer, Writing and Editing (Capterra, October 2026)

## What is resource management software?

Resource management software shows who is free, booked, or overbooked across projects, so managers staff work against real capacity. It earns the higher support score (4.59), and 16.9% of its 741 reviewers cite workload or capacity as a pro.

**What it does well:**

-   **Workload and capacity:** 125 of 741 reviews (16.9%) cite it as a pro, against 4.6% of project management reviews.
    
-   **Reporting and dashboards:** 160 reviews (21.6%) praise reporting or dashboards.
    
-   **Ease of use:** 275 reviews (37.1%) name it as a pro.
    
-   **Customer support:** 95 reviews (12.8%) credit support as a pro.
    

**What to keep in mind:**

-   **Setup time:** 137 reviews (18.5%) mention a learning curve or complexity, so plan time to enter roles and availability.
    
-   **Speed and reporting requests:** 86 reviews (11.6%) mention slowness or bugs, and 112 (15.1%) list reporting or dashboards as a con, though more reviewers (160) praise them.
    
-   **Price:** 59 reviews (8.0%) name price as a con, close to the 8.6% in project management reviews.
    

**What users say about resource management software:**

Capacity planning through Asana is among the things that I benefit more with workload & resource management tools.

Tami J., Director of Support Services, Marketing and Advertising (Capterra, October 2026)

## How do project and resource management software differ?

Both categories keep work on schedule, but they answer different questions. Project management software answers what needs to get done and by when. Resource management software answers who has the time to do it.

| Scenario | With project management software | With resource management software |
| --- | --- | --- |
| One manager assigns tasks to a small team | Task boards and owners are enough, since the manager already knows who has room | Adds little until more projects compete for the same people |
| Three projects need the same designer | Each project shows its own tasks, so the overlap stays hidden | One schedule shows the designer booked beyond capacity before work is assigned |
| A client asks for a start date on a new project | You check task deadlines project by project | You check team availability and name a start date |
| Someone is out for two weeks | You reassign tasks one at a time | Time off shows in the schedule before work is assigned |
| Deadlines keep slipping | Status and overdue reports show which tasks slipped | Utilization shows whether the team was overbooked |

## How much do resource and project management software cost?

Project management plans cost less than plans with resource planning. **Entry plans for project management run $9.99 to $10.99 per user per month,** billed annually, on Asana, Teamwork.com, and Wrike.

**Resource planning starts at $24.99 per user per month on Asana and Teamwork.com,** while Wrike quotes its advanced resource and capacity tier (Pinnacle) on request.

<table class="my-md shadow-static border-1 table w-full rounded-md border-neutral-50 lg:table-auto"><tbody class="border-neutral-50"><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Asana</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Teamwork.com</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Wrike</b></p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Entry tier</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Starter: $10.99/month annual ($13.49/month monthly)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Basics: $9.99/month annual</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Team: $10/month annual</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Mid tier</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Advanced: $24.99/month annual ($30.49/month monthly); adds resource management</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Accelerate: $24.99/month annual; adds workload planning and live capacity</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Business: $25/month annual; adds templates and standard integrations</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Top tier</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Enterprise: contact sales</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Optimize: custom quote; adds scheduling by role or skill</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Pinnacle: custom quote; adds advanced resource and capacity planning and budgeting</p></td></tr></tbody></table>

These prices come from three vendors that sell both categories. Dedicated resource management tools price differently, so check each vendor's page.

<table class="my-md shadow-static border-1 table w-full rounded-md border-neutral-50 lg:table-auto"><tbody class="border-neutral-50"><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Project management software</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Resource management software</b></p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Value for money rating, last 24 months</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.46</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">4.56</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Price named as a con (reviews)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">633 of 7,357 (8.6%)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">59 of 741 (8.0%)</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Price or value named as a pro (reviews)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">601 of 7,357 (8.2%)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">46 of 741 (6.2%)</p></td></tr></tbody></table>

Price draws a similar share of cons in both categories (8.6% vs. 8.0%), so cost doesn't separate them. Where capacity features sit does: they live on higher tiers.

Tip

Before you request a quote, ask each vendor which plan includes capacity or workload views. The same product's entry plan often leaves them out.

**What users say about project management software pricing:**

"Zoho Projects is easy to use and helps us manage tasks efficiently. Features like task assignment, reminders, recurring tasks, dashboards, and reports make team collaboration smooth. It provides good visibility into task status and progress, which helps us track employee work effectively. The pricing is also reasonable compared to other project management tools."

Hansika R., Project Administrator, Oil and Energy (Capterra, June 2026)

**What users say about resource management software pricing:**

"The system is constantly evolving with weekly updates and features added from inputs of the user base. The pricepoint is great for a system like this and very flexible in terms of different functions and users. To have unlimited free users is valuable for us with a lot of freelance users that need access."

Gustav P., Hardware Coordinator, Broadcast Media (Capterra, December 2024)

**Pricing changes.** Software pricing changes over time and varies by team size, contract length, and add-ons. The figures above are correct as of October 2026. Confirm current rates directly with Asana, Teamwork.com, and Wrike before you budget or sign.

## Which type of software is easier to use?

Reviewers rate both categories as easy to use, with resource management software ahead at 4.68 against 4.58 for project management software in the last two years.

Ease of use is the most common pro in both groups: 3,030 of 7,357 project management reviews (41.2%) and 275 of 741 resource management reviews (37.1%) name it. A learning curve or complexity appears in the cons of 1,525 project management reviews (20.7%) and 137 resource management reviews (18.5%), so both categories ask for some onboarding time.

Tip

If your team wants to start the same day, a project tool with a task board gets you there. If you can spend a few hours entering roles and availability, a resource tool pays back with a schedule that reflects your real capacity.

**What users say about project management software usability:**

"What I liked most about Asana is its strong task tracking capabilities and flexibility. It makes it easy to organize projects, assign tasks, set deadlines, and track progress in real time. The interface is clean and visually appealing, and features like timelines, boards, and lists allow you to manage work in different ways depending on your preference. Collaboration is also very smooth, especially for teams."

Stefan D., Senior Systems Analyst, Health, Wellness and Fitness (Capterra, March 2026)

**What users say about resource management software usability:**

"The platform makes it easy to plan projects, assign tasks, track progress, manage resources, and generate detailed reports from a single dashboard. Its customizable workflows and reporting tools help teams stay organized and make informed decisions."

Yogesh K., Executive, Marketing and Advertising (Capterra, June 2026)

## Which type has better customer support?

Reviewers rate support well in both categories, and resource management software scores higher at 4.59 against 4.47 for project management software.

Support is a stated pro in 95 of 741 resource management reviews (12.8%) and 647 of 7,357 project management reviews (8.8%). Support also appears as a con in a similar share of each group: 44 resource management reviews (5.9%) and 384 project management reviews (5.2%).

Tip

If you expect to lean on the vendor during setup, ask for onboarding help and typical response times before you buy.

**What users say about project management software support:**

"I really like that Teamwork.com is constantly adding new features that make project management even easier. The platform is intuitive and simple to use, which makes it easy for my whole team to adopt quickly. It helps us stay organized and manage our projects more effectively without feeling overwhelmed. On top of that, their support team is always responsive and genuinely helpful, which makes a big difference when we are stuck."

Paul B. T., Chief Online Strategist, Marketing and Advertising (Capterra, September 2025)

**What users say about resource management software support:**

"It's really simple to set up and we can quickly see the value it will bring to have visibility of our teams capacity and will enable us to schedule work efficiently. The views are easy to adapt too. It allows our team to see how their time is being planned. The customer support team is responsive and helpful."

Kim S., Head of Operations, Marketing and Advertising (Capterra, March 2026)

## How reliable is each type of software?

Most reviewers report no speed or stability problems, though resource management reviewers mention them slightly more often (11.6% vs. 8.8%).

Slowness, lag, bugs, glitches, or crashes appear in the cons of 649 of 7,357 project management reviews (8.8%) and 86 of 741 resource management reviews (11.6%). The reviewers quoted below describe these issues as occasional or minor. Capterra has no reliability rating, so this comes from keyword matching on the pros and cons text.

Tip

If your team works in large plans or on mobile, test both in a trial with your biggest project loaded.

**What users say about project management software reliability:**

"A minor annoyance is the occasional lag when loading large boards."

Jessica P., Product Manager, Computer Software (Capterra, September 2026)

**What users say about resource management software reliability:**

"There are very few cons if any that I can think of. If I had to pick something it would be from time to time, there are minor glitches. Although, these have been very minor and have always been fixed right away by Acuity's team."

Noel C., Process and Project Manager, Food and Beverages (Capterra, August 2026)

## How do workload and reporting features differ?

The sections above cover the broad experience of using either category. These two features show where the day-to-day work differs. Percent positive is the share of mentions that appear in a review's pros rather than its cons.

**Workload and capacity views.** In project management reviews, workload or capacity is a pro in 337 reviews and a con in 152, so 69% of mentions are positive. In resource management reviews it is a pro in 125 reviews and a con in 28, so 82% of mentions are positive. Reviewers also raise it far more often: 20.6% of resource management reviews mention it, against 6.6% of project management reviews.

**What users say about project management software workload views:**

"We manage 200+ client campaigns at once across analytics, media and strategy. It is through Asana that I am able to see who is overbooked and who is not across copywriters and designers by utilizing workload and capacity management tools."

Mike C., Chief Digital Officer, Marketing and Advertising (Capterra, October 2026)

**What users say about resource management software workload views:**

"What I like most about Celoxis is its ability to bring project planning, task management, resource allocation, time tracking, budgeting, and reporting together in one platform. The dashboards and Gantt charts provide a clear overview of project progress, deadlines, and team workloads, making it easier to stay organized and manage multiple projects simultaneously."

Wobyeb G., IT Coordinator, Non-Profit Organization Management (Capterra, October 2026)

**Reporting and dashboards.** Both categories draw praise and requests in similar proportions. In project management reviews, reporting or dashboards are a pro in 854 reviews and a con in 576, so 60% of mentions are positive. In resource management reviews they are a pro in 160 and a con in 112, so 59% are positive.

**What users say about project management software reporting:**

"What I liked most about Wrike is its exceptional ability to bring clarity and structure to complex workflows through real-time visibility, customizable dashboards, and robust task tracking. The centralized collaboration tools and interactive Gantt charts make it effortless to align cross-functional teams, monitor workloads, and keep everyone accountable without getting bogged down by endless status meetings."

Robert F., CEO, Alternative Dispute Resolution (Capterra, September 2026)

**What users say about resource management software reporting:**

"We manage several active projects across the company and ITM Platform gives us a single view of everything -- budgets, timelines, resource allocation. The portfolio dashboard saves our PMO at least two hours a week that used to go into consolidating spreadsheets. The MCP server allows us to integrate with our internal systems and automate reporting."

Pablo M., Co-founder, Information Technology and Services (Capterra, July 2026)

Workload views are the feature that separates the two categories, since resource management reviewers raise them far more often. Reporting is a shared strength with a similar mix of praise and requests, so it does not decide between them.

## How do project and resource management software work together?

The two categories overlap more than the names suggest, and many tools cover both. A common workflow runs like this:

-   **Plan:** The project plan lists tasks, owners, and dates.
    
-   **Check capacity:** The resource view shows who has room before work is assigned.
    
-   **Assign:** The manager staffs tasks or rebalances people who are overbooked.
    
-   **Track:** Progress and logged time flow back into the plan, so the next schedule reflects what actually happened.
    

### When to add resource planning to a project management tool

-   **Shared people:** Projects start competing for the same designers, developers, or consultants.
    
-   **Guesswork:** Managers ask in chat who is free before every assignment.
    
-   **Hidden overload:** Nobody sees that someone is overbooked until a deadline slips.
    

### When to add project management to a resource management tool

-   **Schedule without detail:** The schedule shows who is booked but not what they are working on.
    
-   **Task-level control:** You need deadlines, dependencies, or status for individual tasks.
    
-   **Client updates:** Clients expect progress reports alongside staffing plans.
    

## Which tools cover both project and resource management?

Some tools pair task tracking with workload planning, so you do not have to buy two products on day one. I picked three that appear on Capterra Shortlist for both categories, each suited to a different kind of team.

| Tool | Best for | Starting price | Free plan | Free trial | Capterra rating |
| --- | --- | --- | --- | --- | --- |
| [Asana](https://www.capterra.com/p/184581/Asana-PM/) | Teams that want fast adoption and clear task visibility | $10.99 per user per month, billed annually | Yes | Yes | 4.5/5 |
| [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) | Agencies and client-service teams | $9.99 per user per month, billed annually | Yes | Yes | 4.5/5 |
| [Wrike](https://www.capterra.com/p/76113/Wrike/) | Teams running complex projects that need deeper reporting | $10 per user per month, billed annually | Yes | Yes | 4.4/5 |

### Asana: best for fast adoption across task-focused teams

Asana is a work management platform built around lists, boards, timelines, and calendars, with workload views on its Advanced plan. Capterra shows 92% positive review sentiment, and teams that want everyone working in the tool the same day start here.

_Asana project list view with campaign launch tasks grouped by milestone_

#### Trial/free version

-   Free trial
    
-   Free version
    

#### Device compatibility

-   Web
    
-   Android
    
-   iPhone/iPad
    

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

#### Features, pros, and cons

-   **Key features:** Timeline and Gantt views, workflow builder, and project dashboards on Starter; workload, approvals, and time tracking on Advanced.
    
-   **Pros:** Reviewers highlight real-time project tracking (93% positive across 1,976 mentions) and versatile work organization tools (92% across 633).
    
-   **Cons:** Reviewers also flag notification overload (51% negative across 712 mentions) and performance issues (60% negative across 490).
    

**What users say about Asana:**

The My Tasks view gives me one place to prioritize my workload, while List, Board, Timeline, and Calendar views allow teams to manage campaigns in the format that works best for them.

Lukas A., Senior SEM Manager, Marketing and Advertising (Capterra, October 2026)

### Teamwork.com: best for agencies and client-service teams

Teamwork.com is a project management tool built around client work, with time reporting on its Basics plan and capacity and utilization views on Accelerate. Capterra shows 92% positive review sentiment, with small businesses making up 80% of reviewers and Marketing and Advertising the largest industry at 21%.

_Teamwork.com project view with tasks, assignees, and capacity_

#### Trial/free version

-   Free trial
    
-   Free version
    

#### Device compatibility

-   Web
    
-   Android
    
-   iPhone/iPad
    

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

#### Features, pros, and cons

-   **Key features:** Intake requests, project health (planned vs. actuals), and time reporting on Basics; time budgets, retainers, and capacity and utilization views on Accelerate; scheduling by role or skill on Optimize.
    
-   **Pros:** Reviewers highlight task management (91% positive across 509 mentions) and project tracking tools (96% across 94).
    
-   **Cons:** Reviewers also flag navigation and views (46% negative across 80 mentions) and slow performance (62% across 63).
    

**What users say about Teamwork.com:**

The task management system is easy to use, project visibility is excellent, and the time tracking features help us monitor effort across projects.

Patrick B., Naval Architect Engineer, Design (Capterra, June 2026)

### Wrike: best for complex projects that need deeper reporting

Wrike is a work management platform with customizable dashboards, Gantt charts, and workflow automation, and it quotes advanced resource and capacity planning on its top Pinnacle tier. Capterra shows 89% positive review sentiment.

_Wrike portfolio dashboard tracking project progress, budgets, and deadlines_

#### Trial/free version

-   Free trial
    
-   Free version
    

#### Device compatibility

-   Web
    
-   Android
    
-   iPhone/iPad
    

#### Trial/Free Version

-   Free Trial
-   Free Version

#### Device Compatibilty

#### Features, pros, and cons

-   **Key features:** Customizable dashboards, interactive Gantt charts, and workflow automation; templates and standard integrations on Business; advanced resource and capacity planning and budgeting on Pinnacle.
    
-   **Pros:** Reviewers highlight centralized real-time team collaboration (93% positive across 491 mentions) and project visibility tools (96% across 309).
    
-   **Cons:** Reviewers also flag the pricing structure (49% negative across 281 mentions) and minor bugs and glitches (61% across 185).
    

**What users say about Wrike:**

Wrike helps me organise financial reporting, track expense approvals, and manage budget-related tasks across different nonprofit programmes. I can assign work to colleagues, set deadlines, and monitor progress, which is useful when several departments need to submit financial information at the same time.

Karen K., Finance and Accounting Specialist, Non-Profit Organization Management (Capterra, October 2026)

## Which type of software should your team choose?

The two reviewer groups look alike. IT services is the largest industry in both (12.2% of project management reviews and 15.7% of resource management reviews), so the choice depends on how your work is organized, not on your industry. You also do not have to pick one: Asana, Teamwork.com, and Wrike appear on Capterra Shortlist for both [project management software](https://www.capterra.com/project-management-software/shortlist/) and [resource management software](https://www.capterra.com/resource-management-software/shortlist/).

<table class="my-md shadow-static border-1 table w-full rounded-md border-neutral-50 lg:table-auto"><tbody class="border-neutral-50"><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Factor</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Choose project management software if</b></p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50"><b>Choose resource management software if</b></p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Projects sharing staff</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You run one or two projects at a time and your project manager knows everyone's load</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Three or more projects share the same designers, developers, or consultants</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Pricing</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You need task tracking, and entry plans at $10 to $11 per user per month cover it</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You need capacity views and can budget about $25 per user per month</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Everyday usability</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You want a team working in the tool the same day</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You can spend a few hours entering roles, availability, and time off</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Customer support</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You want a quick start and can onboard on your own (4.47 support rating)</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You expect to lean on the vendor during setup (4.59 support rating)</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Platform reliability</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Your plans are small enough that a task board stays fast</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You will load every project and person, so you test performance in a trial first</p></td></tr><tr class="border-1 table-row border-neutral-50"><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Workload views</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">Task owners are enough for you to assign work</p></td><td class="p-md table-cell border-neutral-50 align-top"><p class="mb-xl sb type-50">You need to see who is overbooked before you assign the next job</p></td></tr></tbody></table>

_**The bottom line:**_ _Choose project management software if one manager can already see who's free. Choose resource management software if three or more projects share the same people. Ratings are near-identical, so let how your work is organized decide._

## Frequently asked questions

What is a resource management tool?

A resource management tool schedules people, skills, and equipment across projects and shows who has capacity. It covers availability, time off, workload, and utilization, so you assign work to someone who has the hours.

What is the difference between resource management and project management software?

Project management software plans and tracks the tasks inside each project. Resource management software plans the people who do the work across every project at once, so it shows who is overbooked and who has room.

Is resource management part of project management?

Often, yes. Project management covers what gets done, and resource management covers who has time to do it, so the two overlap. Many platforms, including Asana, Teamwork.com, and Wrike, offer both.

Do I need both resource management and project management software?

Not always. If one project manager assigns work and knows everyone's load, project management software covers it. If three or more projects share the same people, choose a tool that includes resource planning.

How much does resource management software cost?

Among the tools in this guide, Asana lists resource management on its Advanced plan at $24.99 per user per month, and Teamwork.com adds workload planning on Accelerate at $24.99. Wrike prices Pinnacle, its advanced resource and capacity tier, by quote. Software pricing changes, so confirm current rates with each vendor.

Can project management software handle resource management?

Yes. Asana, Wrike, and Teamwork.com each include workload or capacity planning, though advanced features sit on higher plans. During a demo, confirm which plan includes the capacity views you need.

## Capterra's 2026 Software Buying Trends Report

### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too.

* * *

Looking for Resource Management software? Check out Capterra's list of the [best Resource Management software](https://www.capterra.com/resource-management-software/) solutions.

### Was this article helpful?

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## About the Author

[### Rakshat Chhokar](https://www.capterra.com/resources/author/rakshat-chhokar/)

Rakshat Chhokar is a Senior Research Specialist at Capterra with over six years of experience in software market research and data analysis. His research covers Human Resources, Learning Management Systems (LMS), and payroll software, combining product data, user reviews, and market insights to help businesses make informed software decisions. He specializes in research methodology, product evaluation, and data-driven content.

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This comparison is based on Capterra's verified reviews and ratings for project management software and resource management software, current as of October 2026. Both categories are listed on Capterra, in [Project Management Software](https://www.capterra.com/project-management-software/) and [Resource Management Software](https://www.capterra.com/resource-management-software/), and all ratings and review data referenced in this guide come from Capterra's review data for those categories, not from third-party sources. Buyers compare the two because many tools, including Asana, Teamwork.com, and Wrike, are listed in both and offer overlapping features.

To build this comparison, I:

-   **Review volume:** Confirmed both categories have at least 100 reviews from October 21, 2024 to October 24, 2026: 7,357 for project management and 741 for resource management. The exports share 502 reviews, leaving 7,596 unique.
    
-   **Ratings and sentiment:** Pulled overall ratings, sentiment, and category scores (ease of use, customer support, value for money) from a review-level export of Capterra data. Checked the named tools against the Capterra Shortlist pages for [project management software](https://www.capterra.com/project-management-software/shortlist/) and [resource management software](https://www.capterra.com/resource-management-software/shortlist/).
    
-   **Pricing:** Sourced prices only from each vendor's pricing page ([Asana](https://asana.com/pricing), [Teamwork.com](https://www.teamwork.com/pricing/), [Wrike](https://www.wrike.com/pricing/)) as of October 27, 2026, and from Capterra's published pricing data.
    
-   **Product selection:** Featured tools that appear on Capterra Shortlist for both project management software and resource management software and publish plan pricing on the vendor's site. Asana, Teamwork.com, and Wrike met both criteria.
    
-   **Product details:** Took Capterra ratings, free plan and trial availability, device support, and pros and cons percentages from each tool's Capterra product page ([Asana](https://www.capterra.com/p/184581/Asana-PM/), [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/), [Wrike](https://www.capterra.com/p/76113/Wrike/)) on October 28, 2026. Pros and cons percentages on those pages reflect each product's full review history, not the two-year window used for the category comparisons.
    
-   **Testing limits:** Did not test products hands-on. Findings reflect aggregated verified review data, not a personal trial of either category.
    

Trends derived from user feedback had to appear in at least 5% of written reviews collected across October 21, 2024 to October 24, 2026 to be considered. Two exceptions fall below that threshold and appear only as comparison points: workload or capacity as a pro in project management reviews (4.6%) and as a con in both categories (152 and 28 reviews). Themes come from keyword matching on each review's pros and cons text, counting each theme once per review.

**Editorial Independence:** We select and compare products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.