# 5 Top Rated Scheduling Software for Small Businesses | Capterra > Looking for scheduling software for small businesses? Check out these five top-rated scheduling tools that specifically cater to small businesses. Source: https://www.capterra.com/resources/scheduling-software-for-small-business --- Program & Project ManagementAdministrative # 5 Top Rated Scheduling Software for Small Businesses By Preksha Buttan Preksha Buttan Writer Experience I am a writer at Capterra, where I've been providing expert insights to help small businesses find the right software solutions since Janua... [See bio & all articles](https://www.capterra.com/resources/author/pbuttan/) Published March 3, 2023 6 min read ## Create client bookings and manage employee schedules easily with the help of scheduling software. As a small business manager, you’d understand the daily struggle behind managing employee shifts and creating client bookings. Finding the right time that suits everyone and sending out confirmations and reminders are some daily challenges. Thankfully, scheduling software can take away this burden. [Scheduling software](https://www.capterra.com/scheduling-software/) lets you check the availability of everyone required for an appointment so you can easily create a booking. It also allows you to schedule employee shifts. This tool also automates redundant tasks, such as sending out reminders so that you can focus on strategic tasks. However, it is crucial that you find the right scheduling tool for your business based on your specific needs. This article highlights, in alphabetical order, the five top-rated scheduling software for small businesses based on user reviews. For each product, we include overall user ratings along with the highest-rated parameter, review excerpts from industry professionals, and product pricing. [Read more](#methodology). ## 1\. 10to8 Error Could not fetch Product Information \* Analysis Accurate as of February 2023 **Here are some review excerpts from small business professionals who have used 10to8 for scheduling:** "10 to 8 has been a wonderful appointment scheduling platform and what I love most is the landing page that is customized and the ability to real time text with clients.I have used this platform for years, even after signing on with an EHR platform that offered online scheduling and calendar features which would have simplified things, I continued with 10 to 8 because I've yet found a platform as good as 10 to 8." "I love that this scheduling software is so easy just to set up & then let it look after my bookings automatically.The team are also constantly upgrading the features which I really appreciate." "The free account option allowed us to use the software to make 100% sure it had everything required for the client and her business.It allowed integration with a number of calendars (including Mac), a payment system (Stripe although PayPal would be a nice addition), a reasonable amount of styling options (as long as you don't use the Wordpress shortcode option), and plenty of nice-to-haves if we upgrade to the paid version." [Read all 10to8 reviews here](https://www.capterra.com/p/138962/10to8/#reviews). ## 2\. Bookwhen #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Customer support - 4.89 #### Commonly used by Small businesses #### Starting price $15 per month (billed monthly) #### Device Compatibilty #### Screenshots Booking a Zoom meeting via Bookwhen ([Source](https://www.capterra.com/p/157881/Bookwhen/)) \* Analysis Accurate as of February 2023 **Here are some review excerpts from small business professionals who have used Bookwhen for scheduling:** "From the very beginning Bookwhen and it’s founders  were very easy to communicate with and helped me understand how to interface easily between my web site, the application, and getting payment to my account, and providing a completely flexible data search system in order to find previous orders, edit events, and put together client mail lists.I still believe it is one of the best, and least costly booking system available." "The class passes is a great system, enabling students to bulk buy then use up as they go.The discount codes are good.the schedule is so easy to link up to our website.I LOVE that students can easily see how many spaces are left on  a course" "This software has everything we require to set up a booking system for our customers.I have been really impressed with how easy it is to use and also how responsive the customer care have been if I have got stuck with anything.The cost too is so reasonable." [Read all Bookwhen reviews here](https://www.capterra.com/p/157881/Bookwhen/#reviews). ## 3\. Nowsta #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Value for money - 4.85 #### Commonly used by Small businesses #### Starting price $3 per user, per month (billed annually) #### Device Compatibilty #### Screenshots Calendar view in Nowsta ([Source](https://www.capterra.com/p/172778/Nowsta/)) \* Analysis Accurate as of February 2023 **Here are some review excerpts from small business professionals who have used Nowsta for scheduling:** "So many elements of Nowsta work great!The easy-to-view calendar of events, the list of workers that populates quickly, the list of scheduled shifts, and all of the easy-to-navigate features really save us time in the Human Resources office!" "This software allows us work with an ever-changing employee pool to staff entertainment events.It is easy to set-up events, add employees to shifts, and be able to customize most aspects of the crewing process to meet our client's needs.It is also very convenient to have timesheets and employee attendance integrated in the same software as our calendar and crewing." "Overall, Nowsta is a great tool when it comes to our scheduling, event organization, and employee management.We are very thankful for the time it saves us and for the straightforward approach Nowsta has with all users." [Read all Nowsta reviews here](https://www.capterra.com/p/172778/Nowsta/#reviews). ## 4\. Reservio #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Customer support - 4.89 #### Commonly used by Small businesses #### Starting price $9.23 per month (billed annually) #### Device Compatibilty #### Screenshots Calendar in Reservio ([Source](https://www.capterra.com/p/130471/Reservio/)) \* Analysis Accurate as of February 2023 **Here are some review excerpts from small business professionals who have used Reservio for scheduling:** "I absolutely love that the app emails clients confirmations emails.This is a job that usually takes staff a significant amount of time so having a software that does this for you has been of great help." "It's very easy to use, very intuitive and its functionality is brutal.Really good app and very good customer service." "It's easy to set up and makes it easy for people to book appointments and staff to see and manage." [Read all Reservio reviews here](https://www.capterra.com/p/130471/Reservio/#reviews). ## 5\. Streamtime #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Ease of use - 4.84 #### Commonly used by Small businesses #### Starting price Available from vendor upon request #### Device Compatibilty #### Screenshots Drag-and-drop scheduling in Streamtime ([Source](https://www.capterra.com/p/133010/Streamtime/)) \* Analysis Accurate as of February 2023 **Here are some review excerpts from small business professionals who have used Streamtime for scheduling:** "Supers easy to use.Perfect functions for scoping out a project, quoting and invoicing.We are loving the stream time" "It's a smart, flexible and easy to use and meets our needs perfectly.Beautiful clean design - a real pleasure to use.The ongoing support is excellent and the team are friendly." "budgets, times, cashflow is so much easier with streamtime.Even my most creative employees find it easy to use." [Read all Streamtime reviews here](https://www.capterra.com/p/133010/Streamtime/#reviews). ## What features do scheduling tools offer? Scheduling tools offer core features such as: - **Availability management**: Monitor and analyze the availability of resources, such as staff, equipment, facilities, and more to ensure smooth business operation. - **Calendar management**: Organize and manage appointments, meetings, and other events in a calendar format to prevent any scheduling conflict. All products listed in this report include the features mentioned above. Besides these core features, scheduling software also commonly tends to offer: - Alerts/notifications - Booking management - Appointment booking - Employee scheduling - Calendar sync - Mobile access - Online booking - Real-time scheduling - Real-time updates - Reminders - Reporting and statistics - Self-service portal - Third-party integrations ## How to choose the right scheduling software for your small business Here are some factors to consider while you look for the best scheduling software for small businesses:  - **Look for automatic reminders:** Look for a scheduling tool that can send out automated reminders to customers, staff, or both via email, text, or push notifications about their upcoming appointments. This will ensure that everyone is informed and there are fewer no-shows. - **Opt for a tool that gives real-time updates:** Since there can be last-minute cancellations, go for a tool that gives real-time updates via notifications. This functionality will also let you see real-time metrics (resource utilization, staff availability) on the dashboard, as the system will automatically update the data.  - **Check time-tracking capabilities:** Time-tracking features in employee scheduling software will allow you to track your employees’ schedules and ensure that they are efficiently utilized. ## Common questions to ask software vendors before purchasing scheduling software for small businesses Consider asking your vendor the following questions so that you find the best scheduling software for your small business: Does the software integrate with our existing systems and tools? The software you choose should be able to integrate with your existing tech stack, such as calendar management software, payment processing system, customer relationship management software, accounting solution, or email marketing tool. Before selecting any appointment scheduling software for your small business, ask the vendor about its integration capabilities. Is there a mobile app for your tool? Scheduling software solutions with a dedicated mobile app help users view and manage schedules, book and confirm appointments, receive notifications for upcoming appointments, track payments and expenses, and update availability while on the go. Having a scheduling software mobile app can be beneficial for small businesses with a remote workforce. What is the pricing structure, and are there any hidden costs? The pricing structure for scheduling software can vary depending on the provider. Some pricing plans also include hidden charges for SMS or email notifications or charge extra after a certain number of appointments in their free plan. Before you make a choice, evaluate all the pricing options and check hidden charges to select the one that aligns with your feature requirements. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * **Methodology** To be considered for this list, products had to: - Have at least 20 unique product reviews from scheduling software users in the small business, published on Capterra between February 2021-2023. We selected the five products with the highest ratings to feature in this article. - Offer the following core scheduling features: availability management and calendar management. To determine which size businesses each product is “commonly used by,” we check if at least 20% of reviewers come from a particular business size, and only then classify the product as having customers from that business size. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to: length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. Read more about our editorial independence. * * * Looking for Scheduling software?Check out Capterra's list of the [best Scheduling software](https://www.capterra.com/scheduling-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Preksha Buttan is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. ### RELATED READING - [Free CRM Software vs. Paid: Features, Costs, and Comparison](https://www.capterra.com/resources/free-vs-paid-software-for-crm-guide/) - [Accounting Trends in 2026: How AI Is Changing Work, Skills, and Strategy](https://www.capterra.com/resources/accounting-trends-ai-software-changing-work/) - [Bookkeeper vs. Accounts Payable Software: Which One Should You Choose?](https://www.capterra.com/resources/category-compare-bookkeeper-vs-accounts-payable-software/) - [How to Unlock Real AI Benefits in Sales and Marketing](https://www.capterra.com/resources/ai-benefits-sales-marketing-software/) - [How To Build the Right Project Management Tech Stack for Your Business](https://www.capterra.com/resources/project-management-tech-stack/) - [5 Key Help Desk Software Features With Top Products That Offer Them](https://www.capterra.com/resources/help-desk-software-key-features/) - [Why You Need Project Management Software With ADP Integration](https://www.capterra.com/resources/project-management-software-with-adp-integration/) - [Help Desk Software for IT Support: Features and Benefits 1,300+ Users Value](https://www.capterra.com/resources/it-help-desk-software-features-benefits/) - [AI in Talent Management Software: The Bridge Between Recruiting and Retention](https://www.capterra.com/resources/ai-talent-management-software/)