# 7 Mobile Employee Scheduling Apps Users Love | Capterra > Looking for the best mobile employee scheduling apps? Check out which mobile employee scheduling apps users rate the highest, with research on pricing and guidance on how to choose. Source: https://www.capterra.com/resources/top-mobile-employee-scheduling-apps --- Employee ManagementProgram & Project Management # 7 Employee Scheduling Mobile Apps Users Love By Ashish Upadhyay Ashish Upadhyay Ashish Upadhyay is a writer at Capterra. He provides insights to help small businesses identify the right software for their needs by analyzing over 550,000 ... [See bio & all articles](https://www.capterra.com/resources/author/aupadhyay/) Published July 17, 2023 12 min read Table of Contents - [1\. Calendly](#1-calendly) - [2\. Acuity Scheduling](#2-acuity-scheduling) - [3\. Jira](#3-jira) - [4\. 7shifts](#4-7shifts) - [5\. ClockShark](#5-clockshark) - [6\. QuickBooks Time](#6-quickbooks-time) - [7\. Clockify](#7-clockify) - [Why consider a mobile app for employee scheduling?](#why-should-you-consider-a-mobile-app-for-your-employee-scheduling-needs) - [How are employee scheduling mobile apps priced?](#how-are-employee-scheduling-mobile-apps-priced) [Employee scheduling mobile apps](https://www.capterra.com/employee-scheduling-software/?platform=%5B128%2C256%2C512%5D) enable team managers to create optimal shifts without scheduling conflicts. Managers can track employee availability, assign or reschedule shifts, set up recurring shifts, and approve employee time-off requests—all on the go from their mobile devices. Some apps also allow team members to swap shifts without going through a manager to help save time.  This article highlights seven top-rated mobile employee scheduling apps based on sentiment analysis of user reviews. Products are listed in descending order of their sentiment scores. If two products have the same score, they’re listed alphabetically. [Read more](#methodology). All mobile apps featured in this article come free with the desktop version of their employee scheduling software. Some apps are dedicated to employee scheduling, whereas others are time tracking apps with employee scheduling as an additional feature. _Analysis performed June 2023_ ## 1\. [Calendly](https://www.capterra.com/p/148036/Calendly/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Calendly is a dedicated employee scheduling app that lets you create staff schedules and assign shifts to team members. It automatically checks your team’s availability and assigns client meetings to members based on availability, priority, or equal distribution. You can also use the app’s scheduling dashboard to schedule multiple employees for team events. **Mobile features of interest**: - **Automated event notifications**: Send automated messages to employees via SMS or email in case of any cancellations or changes to schedules or events. - **Admin management:** Access a central admin dashboard to manage employee scheduling processes or make bulk schedule changes when required. You can also add new admins to oversee staff scheduling for different departments within your business. - **Availability settings:** Allow your employees to set their availability preferences based on their working hours, breaks, and time zones. This feature ensures employees get scheduled for tasks only during the hours they’re available. **Customer support options:** Chat, email, help desk, and FAQs **Mobile starting price**: Free with the desktop version ### Who should consider Calendly? Businesses that schedule recurring meetings between employees and external stakeholders should consider Calendly. The app offers team-based scheduling and creates shareable meeting links to facilitate connects with external stakeholders, including potential clients. It also sends automated meeting reminders to all participants, ensuring everyone gets timely updates. _76% of users reported positive sentiments about Calendly’s mobile app_ ## 2\. [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Acuity Scheduling is another dedicated employee scheduling app that lets you create, update, and share employee schedules. The app provides a dashboard to add new staff members and create multiple calendars if you have employees in various locations. You can assign a specific staff member to a particular client and notify them by text or email when a service booking gets scheduled. **Mobile features of interest**: - **Confirmation emails:** Send shift confirmation emails to your employees, including the date, time, location, and other relevant information. - **Availability customization**: Customize the availability of employees for a set duration. You can also share employee availability calendars with clients when they’re booking services. - **Scheduling limits**: Set the hours during which your business can accept client bookings. You can also create other booking restrictions, such as having a maximum number of appointments per week. **Customer support**: FAQs, chat, and community forums **Mobile starting price**: Free with the desktop version ### Who should consider Acuity Scheduling? Acuity Scheduling is worth considering for businesses with recurring clients who wish to book specific employees for services such as salons, spas, and personal training. The app allows businesses to share employee availability with clients when booking appointments. It also lets managers track which employee gets booked to service a particular client and approve or reject bookings based on team availability. _74% of users reported positive sentiments about Acuity Scheduling’s mobile app_ ## 3\. [Jira](https://www.capterra.com/p/19319/JIRA/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Jira is primarily a task and issue tracking application. However, its Scheduler plug-in, which can be purchased from the Atlassian marketplace, allows you to create and track employee schedules, assign tasks to specific employees, and set up recurring schedules. It also lets you prioritize tasks based on deadlines to ensure projects are completed on time. **Mobile features of interest**: - **Schedule customization**: Change created employee schedules by reassigning tasks to other team members in case of disruptions or employee absence. - **Service management**: Manage service teams and their availability. You can create a work schedule for your service teams and assign work hours to multiple team members. - **Planner**: Schedule teams and team members for a project, task, or ticket, and find employees by analyzing resource availability, roles, and skills.  **Customer support options**: Chat, email, and phone  **Mobile starting price**: Free with the desktop version ### Who should consider Jira? Jira is worth considering for IT teams or software development teams. The app’s Agile functionality allows project managers to schedule and assign development tasks to team members automatically. Project managers can add the start and end dates for specific schedules and sync them with ongoing projects to ensure tasks get done on time. _72% of users reported positive sentiments about Jira’s mobile app_ Pro tip Shortlist an employee scheduling app that can integrate with your existing accounting and payroll apps to pull data on billable employee hours. This integration will ensure your small business can accurately bill clients for the services your employees provide. ## 4\. [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty 7shifts is a dedicated employee scheduling app for restaurants. It enables you to create and publish schedules, assign shifts to employees, and notify employees about shift changes via app notifications. It also provides a centralized dashboard to add employees and assign shifts based on their availability. **Mobile features of interest**: - **Manager log book:** Maintain private notes on employee schedules and upcoming maintenance work or events. You also get notifications when your staff needs breaks or may exceed overtime limits, helping prevent noncompliance with labor laws. - **Shift pool**: Create and manage a pool of employees available at different time slots to find staff to cover last-minute absences, fill open shifts, or accommodate shift swaps. - **Availability and time-off requests:** Allow employees to submit time-off requests as well as communicate which times in the day or days of the week they can't work because of a conflict. **Customer support**: Email, chat, and phone **Starting price**: Free with the desktop version ### Who should consider 7shifts? 7shifts is suitable for businesses in retail and hospitality that need to track labor costs and optimize resource utilization. The app provides insights into labor expenses, overtime costs, and labor-to-sales ratio, helping businesses identify avenues to cut excessive resource costs. Organizations can also benefit from 7shifts’ built-in communication portal that facilitates staff communication and attendance monitoring. _67% of users reported positive sentiments about 7shifts’ mobile app_ ## 5\. [ClockShark](https://www.capterra.com/p/155467/ClockShark/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty ClockShark is a time tracking app with built-in employee scheduling functionality. It offers a drag-and-drop editor to create employee shifts. It lets you notify your team about shift updates or changes through the app or email. Your employees can also use the app to clock in and out, take breaks, and update their availability. **Mobile features of interest**: - **Employee clock in and clock out**: Let your employees clock in and out of their schedules and notify managers and co-workers about their availability during work hours. - **Built-in task details**: Add task descriptions to work schedules, such as the job details and location. Employees can also add photos and files to their tasks to update their teams. - **Employee location tracking**: Create a “who’s working now” group to indicate active field workers. This feature allows you to oversee which employees are on-site. **Customer support**: Chat, email, and phone  **Mobile starting price**: Free with the desktop version ### Who should consider ClockShark? Businesses with fieldwork teams, such as home service providers and courier companies, that need to create schedules for workers at different job sites can benefit from ClockShark. The app tracks the time workers spend at a specific client location and creates accurate timesheets for billing. _67% of users reported positive sentiments about ClockShark’s mobile app_ Pro tip Ensure you can access the employee scheduling mobile app from multiple locations. This is especially important if your business has a global or remote workforce and you need to schedule work hours and tasks for these employees. ## 6\. [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty QuickBooks Time is another time tracking app with employee scheduling capabilities. It offers a drag-and-drop job scheduler to plan and create employee work schedules. You can create a new employee schedule template or repeat previously created schedules. The app also provides GPS functionality to track employee locations and notifies them of any scheduling changes via text and email notifications. **Mobile features of interest**: - **Multiple scheduling options:** Access various scheduling options such as shift-based scheduling that assigns shifts based on employee availability or job-based scheduling that allocates shifts based on the job type and finds specialists within your team that can handle the tasks. - **Remote shift management:** Remotely edit and change shift details, such as timing and shift duration. You can also reassign a shift to another worker in case of an emergency. - **Scheduling alerts:** Send scheduling alerts to your team through in-app and email notifications to remind them about an upcoming shift, job, or scheduled event.  **Customer support:** Chat, email, and phone  **Mobile starting price:** Free with the desktop version ### Who should consider QuickBooks Time? Businesses looking to track employee work hours and schedules, primarily to manage timesheets and align them with payroll processes, should consider QuickBooks Time. The app allows accurate tracking of billable hours and matches it with the clocked-in work hours and time spent on projects to ensure accurate client billing. _65% of users reported positive sentiments about QuickBooksTime’s mobile app_ ## 7\. [Clockify](https://www.capterra.com/p/169607/Clockify/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Clockify is also a time clock app with employee scheduling capabilities. It allows you to create and set up projects, assign projects to team members, visualize project progress through a centralized dashboard, and invite specific members to plan their work schedules. You can also use the project dashboard to manage team capacity by identifying employees who can take up more work or who have too many hours assigned. **Mobile features of interest**: - **Calendar visualization:** Sync your team’s calendar to the project dashboard to track and adjust employee work schedules. You can edit schedules or add more team members to a specific task. - **Timesheet management**: Let your employees log their weekly activities and schedule work for upcoming weeks. They can also submit timesheets for manager approval and set reminders for due timesheets. - **Capacity management**: Visualize your team’s workload on the dashboard to track employee capacity, availability, and schedules and distribute tasks equally. **Customer support:** Chat, email, and phone **Mobile starting price:** Free with the desktop version ### Who should consider Clockify? Clockify can track work distribution rates and manage team capacity by assigning project tasks evenly among team members. This capability makes it a suitable option for businesses that face difficulty managing employee workloads or distributing work equally. _62% of users reported positive sentiments about Clockify’s mobile app_ Pro tip As mobile devices are prone to loss and theft, ensure the employee scheduling app you opt has strong data security measures, such as touch or face ID authentication, encryption, and access control features to prevent data loss. ## Why should you consider a mobile app for your employee scheduling needs? There are many reasons to consider a mobile app for employee scheduling. Let’s discuss a few of them. - **Employee self-service:** As discussed above, employee scheduling mobile apps allow your team members to view their assigned shifts, manage their availability status, request time off, and access a self-scheduling calendar. All these functions are available on their mobile devices, which improves engagement and overall employee satisfaction. - **Easier employee monitoring:** Mobile employee scheduling apps offer round-the-clock access to your staff attendance, time-off requests, availability, and shift details, so you can conveniently monitor your employees. These apps also provide real-time alerts for new shift requests, approvals, and changes and allow you to respond to them quickly. - **Faster communication:** Employee scheduling mobile apps offer individual chat, group chat, and document sharing features, facilitating faster team communication regarding shift changes, task cancellations, and time-off requests. ## How are employee scheduling mobile apps priced? The price of employee scheduling mobile apps varies depending on the developer’s business model and the type of app. Here are some common pricing models you’ll find when looking for employee scheduling apps: - **Freemium apps:** These mobile apps are free to download from the App Store and Google Play Store. However, certain features are withheld by the developer for paying customers. You can purchase additional features as per your need within the app, ensuring you pay for what you need.  - **Free apps:** Similar to freemium apps, free apps are free to download and use. While these apps may have in-app advertisements or other forms of monetization, you don’t need to pay anything to access the app’s features or functionalities. - **Paid apps:** Paid apps require you to pay an upfront fee for downloading the app from the App Store or Google Play Store. These offer a more technical and immersive experience compared to the free apps. ## Frequently asked questions when selecting employee scheduling mobile apps Listed below are some common questions you can ask vendors before shortlisting an employee scheduling app for your business. Does the app offer a self-scheduling feature? Using the self-scheduling feature, employees can choose their desired shifts and set their work hours. This feature offers greater visibility into the availability of staff members and simplifies scheduling for team managers. Does the app offer automatic time zone adjustments? An employee scheduling app that automatically detects users’ time zones without the need to manually adjust the time makes it easier to schedule meetings with participants in different geographies. What kinds of customizations does the app offer? An employee scheduling app should offer custom shift templates to help team managers easily create employee schedules for specific dates or time slots. It should also allow you to add your brand’s logo, colors, and custom text to the staff scheduling page. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * **Methodology** To be considered for this list, products had to: 1. Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 3.0 or higher as of June 27, 2023. 2. Meet our definition for employee scheduling software: “_Employee scheduling systems help to create, track, and manage employee schedules as well as approve employee vacation/leave requests._” 3. Have an overall positive user sentiment, which means that the user sentiment regarding mobile usage of the product must be more positive than negative, according to our sentiment analysis.  Products with the highest percentage of positive sentiment (versus neutral or negative sentiment) were selected for this article. The sentiment score was calculated by identifying positive and negative user sentiments specifically around mobile app usage. Read more about our editorial independence. * * * Looking for Employee Scheduling software?Check out Capterra's list of the [best Employee Scheduling software](https://www.capterra.com/employee-scheduling-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Ashish Upadhyay](https://www.capterra.com/resources/author/aupadhyay/) Ashish Upadhyay is a writer at Capterra. He provides insights to help small businesses identify the right software for their needs by analyzing over 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. 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