# 7 Top-Rated OCR Software | Capterra > Looking for the best optical character recognition (OCR) software? These top-rated solutions can help users convert non-editable documents into machine-readable formats. Source: https://www.capterra.com/resources/top-rated-OCR-software --- Administrative # 7 Top-Rated OCR Software Written by: Shephalii Kapoor Shephalii KapoorAuthor Writer Experience I’ve been writing for Capterra since September 2021, providing expert insights to help small businesses find the right software solutions. ... [See bio & all articles](https://www.capterra.com/resources/author/skapoor/) and edited by: Lindsay Page Lindsay PageEditor Content Editor Experience I have been an editor at Capterra for three years, specializing in editing data-driven research and tech trends reports for small a... [See bio & all articles](https://www.capterra.com/resources/author/lindsay-page/) Published June 14, 2023 12 min read Table of Contents - [1\. ABBYY FineReader PDF](#1-abbyy-finereader-pdf) - [2\. Adobe Acrobat](#2-adobe-acrobat) - [3\. CamScanner](#3-camscanner) - [4\. DocuPhase](#4-docuphase) - [5\. MyQ X](#5-myq-x) - [6\. Nanonets](#6-nanonets) - [7\. Tipalti](#7-tipalti) - [How much does OCR software cost?](#how-much-does-ocr-software-cost) - [Frequently asked questions when selecting OCR software](#frequently-asked-questions-when-selecting-ocr-software) Document digitization, automation, and data extraction can bring significant benefits to businesses dealing with a large volume of documents. However, all these processes require the ability to handle complex document structures and validate data before processing. To tackle all of those requirements, [optical character recognition (OCR) software](https://www.capterra.com/ocr-software/) can be used to facilitate data extraction and image enhancement for accurate data processing. It also offers multilingual support for documents.  But, how do you identify the best OCR software for your business? To help you make the right choice, we have highlighted the seven best OCR software solutions, in alphabetical order, based on verified software reviews. [Read more](#methodology). ## 1\. [ABBYY FineReader PDF](https://www.capterra.com/p/65868/ABBYY-FineReader/) ABBYY FineReader PDF is an optical character recognition software with support for PDF file editing. The software can automatically recognize and process documents in over 190 OCR languages, including Russian, Turkish, Japanese, German, and English. It also offers full dictionary support for 53 languages. ABBYY supports adaptive recognition technology to process camera images. **Product features of interest****:** - **Document classification:** Automatically categorize documents and sort them into predefined document classes by leveraging machine learning technology. With this feature, users can expedite the organization, categorization, and retrieval of documents from the document repositories.  - **Automated document analysis:** Analyze the content and structure of documents using the OCR process. The feature utilizes artificial intelligence to extract meaningful information from documents and help users understand document layout, including headings, paragraphs, and tables.  - **Image preprocessing:** Optimize the quality of the scanned image before OCR. The software offers a variety of image preprocessing options, such as cleaning routines and dual-page splitting to amend the document image.  **Customer support options:** Chat, knowledge base, and help center ### Who should consider ABBYY FineReader PDF? Businesses dealing with multilingual or diverse document collections can use ABBYY FineReader for their OCR needs. The software offers comprehensive language support, including major international languages and several lesser-known languages to recognize and process text in different scripts. #### Trial/Free Version - Free Trial - Free Version #### Starting price $99 per year #### Device Compatibilty \* Analysis Accurate as of May 2023 Pro tip Consider an OCR tool that supports the languages you need for successful business operations. Your shortlisted tool should provide robust language support, including support for multilingual documents. Other than multiple file formats, it should recognize and extract text from documents in various languages. ## 2\. [Adobe Acrobat](https://www.capterra.com/p/251329/Adobe-Acrobat-DC/) Adobe Acrobat is another software tool that is commonly used for working with PDF documents. The platform allows users to convert scanned documents into editable/searchable PDF files. While Adobe's standard version supports only OCR searchable image and text, the Pro version of the software supports three modes of OCR—searchable image, searchable image and text, and editable text and images on scanned documents. **Product features of interest****:** - **Text editing:** Modify the recognized text after OCR. Users can correct errors, adjust formatting, and make changes to the extracted text using advanced editing tools offered by the tool in the Pro version. - **Language detection:** Perform OCR on documents in different languages, such as English, Spanish, and German. The software automatically detects the language of the scanned document and performs OCR functions accordingly.  - **Collaboration tools:** Collaborate with others on OCR-processed documents or share them using the collaboration tools offered by the platform. These include commenting, annotations, shared reviews, track changes, and file sharing.  **Customer support options:** Phone, live chat, and knowledge base ### Who should consider Adobe Acrobat? Businesses and professionals dealing with a large volume of documents can consider Adobe Acrobat for their OCR needs. The software offers batch OCR capabilities to help users perform OCR on multiple documents at a time, saving time and effort. #### Trial/Free Version - Free Trial \* Analysis Accurate as of May 2023 ## 3\. [CamScanner](https://www.capterra.com/p/210426/CamScanner/) CamScanner is an optical character recognition software that allows businesses to store, scan, edit, and share files and images. The software offers smart cropping and auto-enhancing features to improve document readability. With this feature, users can enhance the quality of text and image file in the scanned documents for better OCR results. **Product features of interest****:** - **Multi-language support:** Convert images into editable text and extract text from documents in multiple languages, including English, French, German, Spanish, and Japanese.  - **Document conversion:** Convert extracted text from scanned documents into editable formats, such as Microsoft Word, plain text, or rich text format. With this feature, you can easily make changes to the extracted text and convert scanned PDF copies into other file formats, such as JPEG or PNG.  - **Document sharing:** Securely share scanned documents via shareable links or password-protected PDFs. The software also allows users to share documents via email or other messaging apps directly from the app.  **Customer support options:** Email and knowledge base ### Who should consider CamScanner? CamScanner, with a business card scanning feature, can be beneficial for individuals and professionals across various industries. Professionals can use this feature to extract information from business cards and create digital contacts that can be saved in their address book or exported to other applications. #### Trial/Free Version - Free Trial - Free Version #### Starting price Not available on vendor website #### Device Compatibilty \* Analysis Accurate as of May 2023 ## 4\. [DocuPhase](https://www.capterra.com/p/125393/DocuPhase/) DocuPhase is a business process automation and document processing solution with OCR capabilities for easy data capture and recognition. Once a document is scanned and the data is extracted, the software automatically files and indexes the document while simultaneously organizing it in one enterprise content management system. It also offers line item extraction that allows users to extract specific information or data elements from a document, typically in a structured format. The information could include product names, prices, dates, and other similar data points. **Product features of interest****:** - **Full text search:** Search for specific keywords or phrases within the content of scanned documents, even if the original document was not created as a searchable text file. The feature facilitates document retrieval while reducing the time spent manually browsing through files.  - **Mobile capture:** Improve productivity by enabling remote employees to capture and index information from their mobile devices anywhere, any time. The software offers a mobile app both for the convenience of Android and iOS users.  - **Data exchange:** Integrate the software with other systems or applications used within your organization. With this feature, users can extract data from multiple sources, such as Outlook and Excel, and further export it in various formats, including CSV and PDF to enable data analysis.  **Customer support options:** Phone, email, and knowledge base ### Who should consider DocuPhase? Businesses seeking process automation in document management, which extends beyond OCR can benefit from this tool. DocuPhase offers robotic process automation (RPA) capabilities that mimic the actions of a human interacting with applications and systems to complete a business process. The software leverages this technology to perform tasks, such as data entry, synchronization, and validation across different platforms. #### Trial/Free Version - Free Trial - Free Version #### Starting price Not available on vendor website #### Device Compatibilty \* Analysis Accurate as of May 2023 Pro tip Look for an OCR solution that allows customization options to enable better accuracy and performance while dealing with specific documents or languages. These may include language selection, character set and font matching, dictionary customization, template creation, and image enhancement capabilities. ## 5\. [MyQ X](https://www.capterra.com/p/207724/MyQ/) MyQ X is a print and document management platform that offers workflow automation, data redaction, zone recognition, and advanced OCR processing capabilities. The software offers a zonal redaction feature that allows users to selectively remove or hide sensitive information from a document within defined zones or areas. This is a security feature, exclusive to MyQ X Ultimate, that protects sensitive data during document management and sharing processes. **Product features of interest****:** - **Digital document extraction:** Retrieve data from scanned documents and automatically send them to the right place in the database. MyQ X can recognize text, checkboxes, stamps, signatures, and even barcodes and QR codes.  - **Multiple output formats:** Extend recognition capabilities to multiple languages and output formats, such as .docx, xlsx, pptx, searchable PDF, and RTF.  - **Cloud storage:** Store and access documents in the cloud. The software offers more than 25 different systems or cloud storage destinations, such as Google Drive, Dropbox, and Microsoft OneDrive so that users can process their files in various enterprise content management systems.  **Customer support options:** Phone, email, and knowledge base ### Who should consider MyQ X? Businesses that are majorly concerned about data privacy can leverage MyQ X for their OCR needs. The software, with a data redaction feature, allows users to specify patterns or criteria for identifying sensitive data within scanned documents and mask these in the resulting digital copies. #### Trial/Free Version - Free Trial - Free Version #### Starting price Available upon request #### Device Compatibilty \* Analysis Accurate as of May 2023 ## 6\. [Nanonets](https://www.capterra.com/p/193484/Nanonets-OCR/) Nanonets is another document processing and optical character recognition software that digitizes documents, such as receipts, invoices, and food menus using deep learning models. The software, with advanced document classification and extraction capabilities, leverages artificial intelligence (AI) and machine learning algorithms to categorize documents, automate manual data entry tasks, and extract text from a variety of documents. **Product features of interest****:** - **Pre-built templates:** Expedite document classification and extraction using pre-built templates offered by the software. Nanonets templates come with predefined document types that cover a wide range of document types, such as purchase orders, resumes, and invoices. These also include predefined field extraction configurations for text extraction.  - **Document classification:** Automatically classify documents into predefined categories using machine learning and deep learning algorithms. This feature can specifically be used for tasks like sorting emails or classifying customer support tickets.  - **Integration and automation:** Automate manual document processing tasks, including data entry, document classification, and information extraction. The software offers application programming interfaces (APIs) and integrations with various data sources and output formats, which makes it compatible with different systems and processes.  **Customer support options:** Phone, email, and chat ### Who should consider Nanonets? Businesses that handle substantial amounts of documents that require manual processing can benefit greatly from this tool. These may include businesses in the finance, legal, healthcare, and insurance sectors. The software with advanced AI capabilities can help automate document classification and other related tasks, thereby improving operational efficiency for these organizations. Best functionality #### Trial/Free Version - Free Trial - Free Version #### Starting price $499 per month #### Device Compatibilty \* Analysis Accurate as of May 2023 Pro tip Focus on integrating your OCR tool with data management systems, such as Microsoft Word and Google Drive to enable efficient processing, extraction, and organization of information from scanned or digital documents. The integration also makes it easier to index and search for specific documents or information within the data management system. ## 7\. [Tipalti](https://www.capterra.com/p/236980/Tipalti/) Tipalti is a finance automation solution with OCR capabilities to automate the extraction and processing of data from invoices and other financial documents. The software offers touchless invoice processing by leveraging OCR technology to extract details, including vendor information, line item details, invoice numbers, and amounts from invoices. The extracted invoice data is validated against predefined rules for accuracy and compliance. If there are any discrepancies in the invoices scanned through OCR, the system automatically flags them for manual review. **Product features of interest****:** - **ERP integration:** Integrate with popular ERP systems, such as NetSuite and QuickBooks to enable seamless synchronization of financial data, invoice details, and payment information. With the integration in place, OCR-extracted data can trigger automated workflows within the ERP system. - **Automated data entry:** Populate extracted invoice data into appropriate fields within the system. This feature can help reduce manual effort, improve accuracy, and accelerate processing times.  - **Built-in OCR scanning:** Capture physical invoices or import digital files, such as scanned PDFs and images. The software also provides an additional layer of invoice extraction to capture all information accurately.  **Customer support options:** Phone, email, and knowledge base ### Who should consider Tipalti? Businesses with high invoice volumes and with the need to automate end-to-end invoice processing and payment workflows can benefit from Tipalti. The accounts department of these organizations can use the tool to extract data from invoices. Tipalti’s touchless processing and data validation capabilities can ensure accuracy and consistency in invoice processing. #### Trial/Free Version - Free Trial - Free Version #### Starting price $149 per month #### Device Compatibilty \* Analysis Accurate as of May 2023 ## How much does OCR software cost? An online OCR solution can cost as low as $23 per month, or all the way up to $499 per month, depending on various factors—advanced features, language support, number of users, number of pages to be scanned, and customization options. Most OCR tools typically offer the following pricing plans: - **Free trial:** No-cost trial plans ranging from 14 to 30 days, giving users access to either all or limited features of the software. - **Free version:** Free software plans offer basic features and limited premium feature access. These are ideal for small businesses or individuals with a limited budget. - **Entry-level:** Starts at $23 per month and offers limited users and limited pages per month. This is a good option for small businesses or teams with basic OCR needs. - **Mid-tier:** Mid-range pricing for OCR ranges from $29 to $390 per month. It is ideal for midsize businesses with multiple software users looking for more advanced features such as document classification, support for multiple document types, intelligent document processing, document search, and other advanced capabilities. - **High-end:** Advanced plans offer high-end features, such as unlimited users, a document splitter, custom lookups, multiple licenses, and a dedicated account manager. These are ideal for large enterprises. ### Hidden costs associated with OCR software There may be some hidden costs associated with online OCR software, including advanced feature add-ons, maintenance and upgrades, hardware requirements, training, integration, and customization charges. Other than the software prices, small businesses should take these into consideration when considering a new tool. ## Frequently asked questions when selecting OCR software Does the software support multiple file formats? Before investing in top OCR software, make sure that the tool supports multiple file formats, such as JPG, JPEG, PDF, PNG, TIFF, XLS, and Microsoft Office files. While an OCR solution may not support all these file formats, it is important to inquire whether the software supports the format(s) used across your organization or not. Does the software offer image enhancement? Look for an OCR platform that includes image enhancement features to improve the quality of scanned images, thereby optimizing them for better OCR results. Image enhancement techniques in OCR apps may include noise reduction, deskewing, and contrast adjustments. Does the system offer offline access? The top OCR software solutions allow users to convert scanned documents, images, or files into editable and searchable text even without an internet connection. This can be a useful functionality to consider, especially if you have operations in a location with limited or no internet access. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * **Methodology** We selected the top seven products with the highest overall ratings to feature in this article. To be considered for this list, products had to: - Include document conversion and text extraction as core features. - Meet our OCR software market definition: _“OCR software makes it possible to recognize text in scanned documents and images, and convert it to searchable and editable format.”_ The “best functionality” tool is identified based on the highest user ratings for functionality that a vendor receives based on user reviews as of May 30, 2023. Read more about our editorial independence. Products evaluated for the pricing calculation were taken from [Capterra’s OCR software directory](https://www.capterra.com/ocr-software/). The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in the Capterra directory that offer them. Only products with publicly available pricing information, as of May 30, 2023, were considered for pricing calculation. * * * ### Was this article helpful? * * * ## About the Authors [### Shephalii Kapoor](https://www.capterra.com/resources/author/skapoor/) Shephalii Kapoor is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing over 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. [### Lindsay Page](https://www.capterra.com/resources/author/lindsay-page/) Lindsay Page has been an editor at Capterra for three years. She specializes in editing data-driven research and tech trends reports for small and midsize businesses. She has more than a decade of experience writing and editing for a variety of industries, with expertise in cybersecurity, corporate and securities regulation, and finance. 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