# 5 Top-Rated Fleet Management Software for Small Businesses | Capterra > Select from fleet management software tools users rate the highest, with research on benefits and drawbacks, and guidance on how to choose. Source: https://www.capterra.com/resources/top-rated-fleet-management-software --- # 5 Top-Rated Fleet Management Software for Small Businesses By Saumya Srivastava Saumya Srivastava Writer Experience Since November 2021, I've been a writer for Capterra, providing expert insights to help small businesses find the right software solutions.... [See bio & all articles](https://www.capterra.com/resources/author/ssrivastava/) Published July 13, 2023 6 min read Say goodbye to spreadsheets to record route plans, operational costs, vehicle location, and maintenance schedules, and say hello to seamless fleet operations using fleet management software. When it comes to fleet management for small businesses, there's no one-size-fits-all solution. Each business has its unique fleet composition and operational requirements, making it crucial to choose software that best aligns with the business’s requirements. To help fleet managers make the right choice, this article highlights, in alphabetic order, the five top-rated fleet management software for small businesses based on user reviews. For each product, we include overall user ratings along with the highest-rated parameter, review excerpts from industry professionals, and product pricing. [Read more](#methodology). ## 1\. [AzugaFleet](https://www.capterra.com/p/153228/Azuga-Fleet/) #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Ease of use - 4.42 #### Commonly used by Professionals in construction (23.1%), transportation/trucking/railroad (12.8%), hospital & healthcare (5.1%). #### Starting price Available on quote #### Device Compatibilty \* Analysis Accurate as of May 2023 **Here are some review excerpts from small business professionals who have used AzugaFleet for fleet management:** _"I like how reliable the tracking is when it works. When you refresh it, it actually refreshes the location. Customer service is always quick and they try to help you and usually are able to."_ _"Easy to use, enter vehicle information and set up alerts. Maintenance features are a nice add on to track specific service records."_ _"Azuga is a great addition to our everyday work day. I love how i can see where my drivers are at anytime"_ [Read all AzugaFleet reviews here](https://www.capterra.com/p/153228/Azuga-Fleet/reviews/). ## 2\. [BigChange](https://www.capterra.com/p/149479/JobWatch-powered-by-BigChange/) #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Customer support - 4.46 #### Commonly used by Professionals in construction (31.6%), facilities services (11.6%), security and investigations (7.4%) #### Starting price $19 per user, per month #### Device Compatibilty \* Analysis Accurate as of May 2023 **Here are some review excerpts from small business professionals who have used BigChange for fleet management:** _"Overall experience is positive as there is so much that the system can do for us as a business, from scheduling jobs consistently and when we need them to be completed, to storing valuable client information."_ _"everything is very clear and modern, Our engineers and office staff all get on with it very well.Didn't take us long to catch on to how everything works, and there is never ending possibilities to grow your company through big change."_ _"I like the Scheduling feature once the jobs are on.Very easy to schedule and reallocate jobs when you need to.I also like the Easy Views - This is one of the most helpful sections of the system."_ [Read all BigChange reviews here](https://www.capterra.com/p/149479/JobWatch-powered-by-BigChange/reviews/). ## 3\. [Geotab](https://www.capterra.com/p/18289/MyGeotab/) #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Value-for-money - 4.81 #### Commonly used by Professionals in transportation/trucking/railroad (25.6%), construction (14.0%), utilities (7.0%) #### Starting price Available on quote #### Device Compatibilty \* Analysis Accurate as of May 2023 **Here are some review excerpts from small business professionals who have used Geotab for fleet management:** _"Geo Tab does a great job with tracking and giving our company a pathway to success when operating a fleet of vehicles."_ _"The features that stand out are- OBD connected vehcile data, collision reconstruction & the g sensor for driver behaviour insights. It gives businesses real data that are important to making insightful fleet actions"_ _"GPS tracking and engine measurements are easy to understand and can be used by almost anyone with minimal knowledge of the platform.The ease of downloading a report is amazing.It helps to avoid serious future damage to our unit through the easy interpretation of failures.In addition, the rules and exceptions are ideal to understand the habits of drivers and improve their driving."_ [Read all Geotab reviews here](https://www.capterra.com/p/18289/MyGeotab/reviews/). ## 4\. [Onfleet](https://www.capterra.com/p/142633/Onfleet/) #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Ease-of-use - 4.66 #### Commonly used by Professionals in retail (23.5%), logistics and supply chain (14.7%), food & beverages (11.8%) #### Starting price $500 per month #### Device Compatibilty \* Analysis Accurate as of May 2023 **Here are some review excerpts from small business professionals who have used Onfleet for fleet management:** _"Its an amazing software easy to use, best pricing model of pay as per use and scale as you go, wish it could support driver pay integrations, ability for drivers to self pick up task s(especially when they are linked pick up and drop -off)"_ _"We use Onfleet as a value added proposition to target customers as one of our prime advantages over our competition.Love that we were up and running with the software in less than a month."_ _"Integration was very easy.Product is consistent with no downtime.Training is very easy for both drivers and dispatchers.The system API communicated easily with our ERP data.Customers love the real time information on where our drivers are at."_ [Read all OnFleet reviews here](https://www.capterra.com/p/142633/Onfleet/reviews/). ## 5\. [OptimoRoute](https://www.capterra.com/p/161579/OptimoRoute/) #### Trial/Free Version - Free Trial - Free Version #### Highest-rated parameter Customer support - 4.74 #### Commonly used by Professionals in logistics and supply chain (14.3%), food & beverages (14.3%), environmental services (8.6%) #### Starting price $35.10 per user, per month (billed annually) #### Device Compatibilty \* Analysis Accurate as of May 2023 **Here are some review excerpts from small business professionals who have used OptimoRoute for fleet management:** _"Route optimization: OptimoRoute can help businesses plan efficient delivery routes, reducing fuel consumption, and improving customer satisfaction by delivering products on time.Real-time tracking: OptimoRoute allows businesses to track their vehicles and deliveries in real-time, giving them greater visibility into their operations.Customization: OptimoRoute can be customized to suit a business's unique needs, such as different vehicle types or delivery requirements.Integration: OptimoRoute can be integrated with other software solutions, such as customer relationship management (CRM) systems and enterprise resource planning (ERP) software, making it easier to manage business operations."_ _"The OptimoRoute system is suitable for our small company and easy to use.It's a flexibility system with access to a mobile application.The customer service is  excellent and since we began using Optimo Route, we have a considerable improvement in our deliveries of product."_ _"We emigrated and purchased an online organic food business and needed to plan routes in a large part of Queensland, Optimo Route was exactly what we needed."_ [Read all OptimoRoute reviews here.](https://www.capterra.com/p/161579/OptimoRoute/reviews/) ## What features do fleet management software offer? The core features of a fleet management tool are: **Dispatch management:** Manage sending personnel and resources to a job site as needed. Also, track the time to reach, hours utilized, jobs completed, and other metrics. **GPS tracking:** View team, job, equipment, and vehicle locations on a map. **Routing:** Provide the fastest route for drivers and plan their day to optimize job scheduling. All products listed in this report include the features mentioned above. **Besides these core features, fleet management software also commonly offers:** - Employee management - Fuel management - Incident reporting - Inspection management - Inventory management - Maintenance management - Route history - VIN lookup - Work order management ## How to choose the right fleet management software for your business When selecting fleet management software, price and features aren't the only factors you need to keep in mind. Here are some key considerations that will help you find the best fleet management software for your business.  - **Assess the GPS fleet tracking abilities:** GPS (Global Positioning System) is essential to track your vehicles and optimize routes or assign jobs accordingly. The tracker offered by a fleet management solution shows the location of all your vehicles on a map. You should be able to find the closest vehicle to the job location and assign a route that avoids traffic, tolls, and other reasons for the delay. Also, pay attention to the frequency of vehicle tracking updates (a few minutes or hours).  - **Consider hours of service (HoS) compliance:** HoS is a driver safety regulation that limits the number of hours commercial drivers are allowed to drive in a day or week. Using fleet management software lets you stay compliant by tracking the vehicle location, distance covered, hours utilized, and other performance indicators. This helps avoid accidents due to overworked drivers and complete jobs on time. - **Evaluate fleet maintenance and diagnostics systems:** Unexpected repairs and vehicle breakdowns can be costly for a business, making it essential to monitor and optimize. A fleet management system should let you monitor the vehicle's health and predict the need for maintenance along with the cost. This preventive maintenance helps reduce operational costs and increase productivity, ensuring consistent customer satisfaction. ## Common questions to ask software vendors before purchase These are some common questions you can ask vendors when assessing fleet management tools options for your team’s needs: What are the fleet parameters tracked by the software? An ideal fleet management software should monitor a range of performance parameters, including delivery route, number of shipments, delays, fuel consumption, distance covered, and a variety of other vehicle and driver-related activities. Tracking such metrics empowers businesses to optimize the routes, improve driver behavior, and reduce operational costs, all to provide the utmost customer service. It is essential to check if the tracked fleet parameters align with the business needs, as these may vary for different software and subscription plans. Does the software align with the type of fleet owned by the business? There are a variety of fleet management solutions in the market, catering to single or multiple types of vehicles (trucks, bikes, cars, etc.). You need to look for one that aligns with your business’s fleet requirements. It may be noted that some vendor websites may not list all the supported vehicles and hence you need to seek clarity from the customer support team. Is there a mobile application for drivers and fleet managers? Having a mobile application makes it convenient for fleet managers to track the driver, vehicle, and shipment status on the go. On the other hand, drivers can use it to access offline maps, share updates, and contact the support team in case of an emergency. However, not every fleet management software offers a mobile application for both user and administrator accounts in one. Thus, it is essential to explore the same based on your business's fleet management needs. * * * **Methodology** To be considered for this list, products had to: - Have at least 20 unique product reviews from fleet management users in the small business, published on Capterra between May 2021-23. We selected the 5 products with the highest ratings to feature in this article. - Offer the following core fleet management features: dispatch management, GPS, and routing.      To determine which industries each product is "commonly used by," we check if at least 2% of reviewers come from a particular industry, and only then classify the product as having customers from that industry. Small businesses are defined as those with fewer than 200 employees. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. Read more about our editorial independence. * * * Looking for Fleet Management software?Check out Capterra's list of the [best Fleet Management software](https://www.capterra.com/fleet-management-software/) solutions. ### Was this article helpful? * * * ## About the Author [### Saumya Srivastava](https://www.capterra.com/resources/author/ssrivastava/) Saumya Srivastava is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing over 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. Prior to working at Capterra, Saumya wrote content related to educational and advertising domains. ### RELATED READING - [CRM and AI Complete Guide: How Artificial Intelligence is Shaping the Future of Customer Relationship Management](https://www.capterra.com/resources/crm-and-ai-user-guide/) - [Still Planning Production in Spreadsheets? 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