# Documoto Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is Documoto the right Catalog Management solution for you? Explore 13 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/154086/Documoto/reviews --- Documoto 4.7 (13) [View alternatives](https://www.capterra.com/p/154086/Documoto/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated August 24th, 2025 # Reviews of Documoto Ease of use 4.6 Customer Service 5.0 ## Showing most helpful reviews Showing 1-13 of 13 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use RK Ryan K. Online Publications Administrator Machinery Used the software for: 2+ years ### "Succeed with a quality product" June 29, 2021 5.0 Pros basically anything you put on this site will have the same procedure of uploading. Cons The only thing that comes to mind when I think of a con for Documoto is that I can't delete a tag that I intentionally left blank to a Template. When you add this same template to the media shelf it will add the same tags that you left blank in the tag value along with your other entries. Alternatives considered [EZPARTS](https://www.capterra.com/p/119391/EZPARTS/) Reason for choosing Documoto Documoto seemed to fit our timeline and was easier for our group to learn. Review Source DB Dennis B. Product Support Systems Administrator Machinery Used the software for: 2+ years ### "A self-service platform that gives our customers access to 24/7 customer service." October 20, 2021 5.0 Documoto has streamlined our Technical documentation creation by alleviating some of the clerical steps of the process, such as creating templates and organizing/managing content. The majority of our customers are able to pick up on the system with limited training. Pros The software is very user friendly on both the front-end, and the back-end. There are many features that give our customers confidence in finding the correct documentation for their needs. The software has also overhauled our technical documentation process, allowing us to focus more on content, and letting the system automate the organization/update processes. Cons We would love to see 3D implementation, which is currently being worked on. The user set up process could be improved by adding some sort of "Request Access" feature on the login screen to collect the information needed to set up new users. A guest portal feature would also be nice for users who would like to browse. Review Source TL Tim L. Product Support Coordinator Machinery Used the software for: 2+ years ### "Content management made easy" June 9, 2021 4.0 The overall experience is positive, as we are able to update pages, which once updated and managed properly, updates occur immediately with an update to one page it will make the updates wherever that page is used in all parts catalogs. Pros The Documoto software allows us to maintain and publish close to 300 new parts and operator manuals per year along with maintaining almost 8000 pieces of media. Cons The cons are that I have to build a TOC one page at a time, versus uploading the TOC through excel or some format rather than having to add each page one by one, where some of our books include 500 pages. Review Source JR Jason R. Parts Sales Manager Farming Used the software for: 2+ years ### "Oxbo-Connect" June 14, 2021 4.0 Benefits: 1. A platform to put product information in one are area for access by all, before we had files stored in may areas, now we have it in one for customers and our employees 2. Allows us to move into an electronic world with real time information, whereas a paper world is only as good as the moment it is printed 3. Our rep Christa Bemis was there from the beginning and since our integration had unique twists and turns, if we have an issue, she knows how it was done and what direction to go to fix it Pros Documoto allows us to create user groups which focuses only on the content they needs to see without cluttering their experience with unnecessary product information. The system is relatively easy to use, like anything else, repetition makes it second nature. Our business is seasonal so some customers do not use it 12 months out of the year so some navigation skills can slip a little. We also work with dealers and the turnover at the dealerships causes some challenges to new users until they become more familiar with the sytem. The integration went pretty smooth, our ERP system can be challenging as it does not like to play with "bolt on" systems, but Documoto's connection worked very well once we got our system to complete the integration. Cons If we had not been exposed to the "classic" version of Documoto, the Rocket or HTML version would be widely accepted and easier to use. Since many of our employees got used to the classic version it has taken some time to get customers and employees switched over. The early version of Rocket had some challenges, but is slowly getting to a point where you don't feel you are missing anything you had before. The only comment is making the "Go to Search" button more "exposed" as it tends to be overlooked and people use the global search feature which brings up more information than they may be looking for. Reason for choosing Documoto We chose Documoto for two reasons: 1. They had ERP connectivity 2. They seemed to be more progressive and continuing to look to the future of information and E-commerce Review Source CD Carl D. Systems Developer Transportation/Trucking/Railroad Used the software for: 2+ years ### "The Utilization of Documoto in Union Pacific's Locomotive Servicing and Repair Processes" August 10, 2021 5.0 I would describe my overall experience with Documoto as very good! They have a knowledgeable support team and every interaction has been pleasant. Pros The software helps engineers, electricians and mechanics find the needed parts via dynamic and customizable search features. Cons In order to setup and implement Documoto into our servicing and repair process, we needed the in-depth involvement of our Integration Technologies team. The Documoto Support team assisted every step of the way but the initial implementation took a lot of time and effort. Reason for choosing Documoto The Documoto parts catalog system provided the features and flexibility that we needed moving forward. Review Source CJ Charles J. Principal Inventory Control Analyst Transportation/Trucking/Railroad Used the software for: 2+ years ### "LA Metro's DM Rocket" November 3, 2021 5.0 My overall experience with Documoto has been wonderful, every person that I have every dealt with at Documoto has been courteous, knowledgeable and professional Pros The ability to customize almost every aseptic of the Documoto Rocket experience The searching capabilities The ability to brand Rocket for Metro The ease of updating and editing content Cons The supersession of part numbers, all of the existing tags on the original part number are not automatically transferred over to the new part number (however an enhancement is in the works) Review Source BB Brian B. Aftermarket Parts Pricing & Digital Parts Catalog Manager Consumer Goods Used the software for: 2+ years ### "Powerful interactive lookup software" July 1, 2021 5.0 We have been with Documoto for several years. We've been there with the growing pains they have had over the years. The software is finally on the HTML5 platform which is much better than the original Flash platform. More features and much more reliable. Our dealers were very skeptical of Documoto when we switched over, but we have won most of them over with the ability to provide accurate parts books and make changes quickly when needed. Pros The ability to update and manage our content. We can make changes and have them live to our dealers within minutes. We can relate documents and parts to other documents and parts making it easy for dealers to find the information they are needing quickly. Support team is great. Cons I wish there was more customization available. Overall pretty happy with the Documoto software. The things which I 'dislike' are more personal preferences which if we had more customization available I could fix. Review Source MI Mark I. Technical Parts Author Public Safety Used the software for: 2+ years ### "Superior Product and Support" August 3, 2021 5.0 Pros Documoto provides an easy to use interactive electronic parts catalog for our dealers. The exploded views and part lists provide our customers with a helpful tool to identify the items they need. And the Documoto Technical Support Staff has always been Best-in-Class. Cons As with any software, you may wish some features worked a little differently for your use. For example, I would like the feature of adding sub-assemblies / service parts to operate slightly different. I know they are truly appreciative of my feedback and are considering this improvement for a future software release. Review Source AW Alix W. Tech. Drafter Farming Used the software for: 2+ years ### "Great product to bring parts books into the new age of technology" June 29, 2021 4.0 We went from static PDF parts books that had limited searchability and difficult to maintain with our heavy flow of updates. Now we have updates go out same day and that are applied to all or specific areas. Pros Full data interaction between all parts books. Cons A few extra search features could be helpful for end users who are not as familiar with browsing. Reason for choosing Documoto The company is North American based, allowing for same time zone operations for customer service. As well offered the simplest data entry and most modern presentation for end users and admin users. Review Source SC Samuel C. After sales engineer Civil Engineering Used the software for: 2+ years ### "Very useful interface" July 6, 2021 5.0 Pros Important customer accessibility to their machine reducing after sales calls. A very good display of the content. Cons Alternative items. When a part becomes obsolete and is replaced by more than one item, Documoto does not manage it well. Review Source PO Peter O. Commercial Excellence Analyst Machinery Used the software for: 6-12 months ### "Documoto Review" August 18, 2021 5.0 As I mentioned above, the user friendliness of the tool has been amazing. Our users were so dependent on calling into our sales admin team or tech services team to help identify a part. Now with Documoto our users are finding the parts on their first try using the tool. That means freeing up time and resources on our end and better potential for increased sales. The ability to scale with Documoto has also been a value add. Documoto is always willing to offer and work with us on solutions to any business problem or initiative we have. Finally having a dedicated Customer Success Manager that always makes herself available really provides that reassurance that you hope for when selecting a vendor to partner with. Pros What we find most beneficial is how user friendly the software is. After one month of launch we surveyed our user community and over 95% of respondents were able to find the part on the first attempt. Such features as the ability to zoom in and out on a parts page and to supersede part numbers makes it easy for our customers to identify the correct part. Cons One feature I feel that could be improved upon is the technical requirements at the kick off of the project, especially regarding the layout and structure within the tool. Since I'm not technical nor anyone on my project team we struggled with having to complete that. However with Documoto's help we were able to resolve it rather quickly. Review Source GL Gerry L. Technical Publications Specialist Mining & Metals Used the software for: 6-12 months ### "Would definitely recommend Documoto for your business and parts management needs" August 12, 2021 5.0 Overall experience has been wonderful. Training was done by true professionals who value their product and are ready to help anytime. Pros It's ease of use, not only for admin users, but for all internal users throughout the company. Cons Search description doesn't seem to work to find a "description" of media or pages. Exact values must be entered Switched from [CatBase](https://www.capterra.com/p/88811/CatBase/) Full support, ease of use. Review Source SL Stu L. VP Marketing and Communications Mining & Metals Used the software for: 6-12 months ### "A customer support partnership " June 9, 2021 4.0 Top notch platform Great team Great support Great partnership Pros Shopping cart is powerful and user friendly Efficiencies of parts book creation Ongoing product development / continuous improvement with new features Bugs are fixed rapidly Cons More rollout pains and time than expected. Amount of customer engagement required to gain critical mass of customer traction, was greater than expected but this really isn't about the software, it has to do with the amount of work required to push internal and external organizational change. Review Source Similar Products Featured