# HighGear Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is HighGear the right Workflow Management solution for you? Explore 24 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/181528/HighGear/reviews --- HighGear 4.8 (24) [View alternatives](https://www.capterra.com/p/181528/HighGear/alternatives/) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of HighGear Ease of use 4.5 Customer Service 4.8 ## Pros and Cons in Reviews KT Kathleen T Sr account managerFinancial Services, 51 - 200 employeesUsed the software for: Less than 6 months. “It’s easy to use and you can modify options quickly“ July 19, 2022 KT Kathy T PresidentFinancial Services, 11 - 50 employeesUsed the software for: 6-12 months. “Ultimately this was cost effective and allowed us to utilize the software in more of our process areas.“ September 1, 2020 ## Showing most helpful reviews Showing 1-24 of 24 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Alexandra S. Chief Compliance Officer Financial Services Used the software for: 1-2 years ### "Turning Point Financial" December 22, 2021 5.0 Fantastic - the team has been great, always available to answer any questions. It's changed our business completely. For the first time, ever, we have complete transparency into our business processes. We feel very supported and thankful to have HighGear! Pros Very easy to use overall, provides amazing transparency and accountability. Cons Building workflow is easy, but users and permissions can be tricky! Reason for choosing HighGear It was the only system that was fully customizable the way that we needed it to be, and could handle the wide variety of workflows that we needed to build and manage. Review Source KT Kathy T. President Financial Services Used the software for: 6-12 months ### "Game changer!" September 1, 2020 5.0 They are a well run, conscientious company that wants to truly deliver value. That's the impression I get with every interaction. If they don't know something they find out. Also, the software itself is super unique. For example, when the head of my Operations Department wanted to explore linking it with data from another program, they worked with her to find the best solution for the best cost (i.e., building an integration). Ultimately this was cost effective and allowed us to utilize the software in more of our process areas. Working with them was the bright light for us during this horrid year (2020). They allowed us to become entirely virtual, innovative, and lower costs all at once. Pros This software allows us to finally do what we've wanted to do for 10 years - create SMART workflows and processes that save our operations people TIME. Also, now that we know of the software's capabilities we are adding new development to our list of process improvements. This would equate to hundreds of thousands of dollars in traditional programming costs, but we are paying a very tiny fraction of any development efforts in the past. And our return on investment was immediately measurable. IT IS SO INTUITIVE AND FLEXIBLE. Cons In the beginning there is a learning curve, but in the grand scheme of things that is a small price to pay for what we got. Reason for choosing HighGear We wanted to control more of the development and had the staff to take on the challenge. Their platform allows this. Review Source BD Benoit D. Managing Partner & CEO Information Technology and Services Used the software for: 1-2 years ### "Implementation and ease of use" December 23, 2021 4.0 The impact of this tool was almost immediate and the level of adoption by our users was very high. As we involved most/all our functional teams in the design and development, they all understood and contributed to the design and development and testing and deployment, which made this a successful project. The whole "Change Management" is a key element of how a company will deploy this solution. One should really design their implementation carefully to consider all these non-technical elements seriously to make the project and HighGear implementation successful Pros I think the implementation went fairly for our company. We have implemented over 6 new processes across our organization and our employees (USER) have been able to adapt quickly and are now using the tools everyday with ease. Cons I'm not sure if it is a CON, but rather ho to deploy effectively the HighGear application. To be successful in deploying HighGear, there is a fair number of efforts in the development and design of the process you want to automate. We use Design Excellence tools (not included in HighGear offering) to help use design and develop our process and eliminate nonvalue added work and make sure all the appropriate functional group were involved throughout this effort. The duration of this preparation is far longer than the configuration testing and launch of the HighGear process. I say it takes 66% of you time to design and develop and 34% to code/configure HighGear, test it and deploy it! I wish there would have been a process or best practice available with the product to help us develop our HighGear solutions. Reason for choosing HighGear Ease of use, capabilities and price Review Source ED Edna D. Executive Assistant Real Estate Used the software for: 2+ years ### "HighGear got our Company Organized!" June 5, 2019 5.0 Pros HighGear took our company for very disorganized to a company that had added structure. We were dealing with a company growth spurt and needed to add structure to our growing company. We could no longer do business the way we were before. HighGear helps multiple departments communicate on day to day tasks as well as larger projects. We are currently looking into expanding our use of HighGear. Overall this product is great! Cons There is no answer generator. Example: If the user answers yes to a question certain fields appear or become applicable on the same form. Alternatives considered [Microsoft Teams](https://www.capterra.com/p/168668/Microsoft-Teams/)[Wrike](https://www.capterra.com/p/76113/Wrike/)[Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Reason for choosing HighGear Price and what the features that it offered. Review Source GB Gideon B. Customer Manager Media Production Used the software for: 2+ years ### "A modern workflow management tool" March 16, 2025 4.0 The software is a one stop solution for managing workflows. It is easier to implement compared to its competitors. Pros Product's effectiveness in business rule management and general report building. Cons Customer services providers of the software are not as helpful. They delay so much. Review Source TM Tina M. Installation Manager Construction Used the software for: Less than 6 months ### "Best program to use" December 18, 2024 5.0 I love it so much! Make things run so much smoother Pros How user friendly it is , really makes my lift a lot easier Cons How long it took to fully implement into the company. Review Source VW Vincent W. General Manager Financial Services Used the software for: 2+ years ### "HighGear Review Demand Manager Pty Ltd" December 23, 2021 5.0 Demand Manager is extremely satisfied with the use of HighGear and we have had a great customer experience since we started using this software. I has exceeded our expectations. Pros The reason why we started using HighGear is because it's flexible, customisable and suitable for large volumes of prjects. HighGear hasn't disappointed and we would not be where we are now without this software. The service we have received from HighGear has also been exceptional. Cons There were some features missing when we first starting using HIghGear, but through new releases these have now been well and truly implemented and exceeded. Reason for choosing HighGear This was the only alternative projects we tested and we were happy with it. Review Source BW Brooke W. Project Manager Non-Profit Organization Management Used the software for: 1-2 years ### "Highgear has automated our business logic and provided fantastic customer support." May 13, 2020 5.0 Highgear’s software has been invaluable to our organization with regards to removing the complexity of managing projects.. We are required to capture pertinent information to provide at the State level, and the automation of that process has helped us achieve the requirements seamlessly. Pros The organizational structure of Highgear’s team has been a huge plus in our experience. Clearly defined roles and responsibilities on their teams have ensured that at each touch point we are able to get an answer quickly. At the onset of utilizing their services, the requirements elicitation and scope of our needs was thorough and precise and has only needed tweaking as our organization has grown. Their assistance with understanding our business model and clearly defining outcomes in workflow was impressive. Any questions to the support team are answered quickly and efficiently. At each release of new features we have found the assistance from product managers, trainers and solutions architects to be thorough, with an option for self-paced learning through their LMS that would be useful to administrators as a continued resource. Cons There are helpful features that might be missed without a fully engaged team or admin pushing them, and to identify the full scope of what HighGear offers requires a time commitment to attend training. In our experience, this investment of time has resulted in improved organizational project management and clean business logic process. Review Source EH Elaine H. Mgmt Rep Machinery Used the software for: 2+ years ### "Fast changes" December 22, 2021 5.0 Pros Since purchasing High Gear, every meeting that I am in where we are trying to solve project management issues, the answer is usually "Let's just create a task or add a checklist item in High Gear then we don't have to worry about it getting done." This is something that literally can take as little as a few minutes sometimes! No getting quotes and waiting to get with a custom programmer to write code. I have to also pay tribute to the Customer Support...better than any other! Cons I would like more functionality to make task forms look and feel different to the end user with the use of colors, shapes, fonts, etc. Review Source VR Verified Reviewer Operations Manager Commercial Real Estate Used the software for: 2+ years ### "HighGear was a lifesaver!" June 5, 2019 5.0 Excellent! Customer support is the best of any software company I've ever dealt with. Pros We recently had an employee leave the company unexpectedly and without HighGear it would have been so much more difficult of a transition. Because we work in various locations, the collaboration that HighGear provides was a lifesaver! No one had to go to her desk and search through paper files to figure out what was outstanding. We could easily assign the tasks to others within the office. Updating the workflows was simple. It was also very helpful for us to understand all the various tasks that she was responsible for so we could reevaluate and streamline processes. Cons Assigning permissions takes some getting used to. Once you wrap your head around it, it's not a big deal though. Review Source hB henri B. sales ops Automotive Used the software for: 1-2 years ### "rien à dire, il faut l'utilisé" December 16, 2024 5.0 Pros veritable solution qui a changer notre facon de travailler Cons Je ne connais pas encore d'incovénients mais je pense qu'il en a tres peu Review Source VR Verified Reviewer Software developer Information Technology and Services Used the software for: Less than 6 months ### "Buen producto" April 6, 2025 3.0 me gustó que sea colaborativa y ha servido esta utilidad para lo que necesitamos usar Pros Me gusta que se pueda automatizar tareas y hacer seguimiento de flujos de trabajo Cons no me gustó su precio, hay que pagar mensualidad y me parece elevado para el tipo de software Review Source SK Sammye K. Operations Systems Specialist Consumer Services Used the software for: 2+ years ### "HighGear delivers" February 26, 2019 5.0 HighGear is not just a vendor - they are a valued business partner. Everyone I have worked with at HighGear exceeds my expectations on a continuing basis. They listen and deliver. Pros The greatest benefit is the ability to create exactly what we need and to make changes quickly. My experience with other software solutions is that we had to make adjustments to our processes in order to use the tools as they were designed. With HighGear it's completely opposite. We've been able to customize every component - fields, forms, statuses, reports and workflows. As a result, we have extremely efficient and effective tools for managing our work. Cons Some users have indicated they are a bit overwhelmed by the amount of available information. I think the new release, 8.2, will help the user experience with the introduction of reporting on the fly. As an administrator, I can't think of anything. Any time I've run into an issue or a problem HighGear has come with up a solution. They actively seek (and implement) user input. Review Source SG Stephanie G. Marketing Producer Marketing and Advertising Used the software for: 2+ years ### "Customizable Solution with Great Support" February 22, 2019 5.0 I think our overall experience with HighGear has been very positive! We have been able to increase our productivity and measure performance and results. The processes that we have put in place through HighGear keep us organized and on track and with the many projects that we have. The Customer Support team at HighGear is amazing as well and always ready to help us out and talk through and suggest ways to help and improve! Pros What I like most about HighGear is its ability to change to meet the needs that we have as opposed to us changing to conform to the software. We are able to make changes and updates relatively quickly and with minimal fuss to make the software work better in our ever-changing workplace. Cons I think that there is almost too much in HighGear and that can make it overwhelming and confusing. There are a lot of built in functionalities that we do not use (i can't imaging someone using them all) and that creates some complexity in not being able to hide or remove the parts we don't use. Review Source NP Nathan P. Director Environmental Services Used the software for: 2+ years ### "Great Job Managment System" June 28, 2019 5.0 The use of HighGear in my business has been game changing. I have used it for many years and would not have been able to run my business or have the confidence that my processes are working smoothly without it. Pros HighGear allows you to create a job flow system for the most complicated processes.The visual job flow creator allows you to move projects through your team and make sure no projects get lost. Automatically assigns tasks based on rules, sets due dates, email jobs straight into the system all makes it the best job/project management system I have seen or tested. Cons While Highgear can be integrated with any system you like, it is not plug and play like others. It requires the tech team at HighGear to set it up. Review Source DF Dan F. Program Manager Management Consulting Used the software for: 2+ years ### "High Gear Is Excellent as a Work Order Management System" February 25, 2019 5.0 High Gear allows me to manage and report on progress toward meeting customer demands. We have established approval processes for customer requests, status reporting for work in process, and management reports and processes to manage workload. We utilize a small percentage of High Gear's capability, but what we do use is extremely beneficial to us. Pros We use High Gear to manage over 20,000 deliverables per year on a Government Contract. The system is highly configurable and developing work flows is a very intuitive process. High Gear support is exceptional and their video and in-person training programs are well done. Cons The system is highly configurable and requires a good bit of knowledge and expertise to maintain. Review Source LB Larry B. Operations Manager Publishing Used the software for: 2+ years ### "HighGear review" June 7, 2019 5.0 I am highly pleased with the product. I am exceptionally pleased with the support we receive. If we want to do something that is over our head we can ask for additional support and the HighGear team is always easy to communicate with and I feel that their pricing for extra support is fair. Pros HighGear allows us locally to design and implement our workflow and job tracking needs as they evolve. Without being reliant on a development team, waiting for code pushes, dealing with poorly designed tools for tracking. We can control what we do and when we do it and make it work for our needs. Cons Sometimes for running reports it can be slow. Reason for choosing HighGear Because HighGear had a professional support service. Review Source CA Chirag A. Team Leader Information Technology and Services Used the software for: Less than 6 months ### "Best Software for Projects Management" July 2, 2022 5.0 Very grateful to use this software for managing multiple projects and it's reports. Pros Task management and activity tracking of your projects is best part of this software. Cons Difficult for new users but they provide excellent guidance to use it's features effortlessly. Review Source CK Charu K. Team Leader Information Technology and Services Used the software for: Less than 6 months ### "Effective for Projects Management and Time Saving Tool" January 19, 2023 5.0 HighGear is one of the best tool for managing multiple projects and manage your tasks with your team. it also provides features to track your activities and generate reports of your projects. Pros Firstly, It's very easy to use and time saving tool. It offers many powerful features to make your work effective and easy. Task management and Project tracking features helped me lot to manage multiple projects with my team. Cons Not have any issue to manage my work, even if you face any issue the support team will be solved it in very less time. Review Source tH thomas H. Project Manager Insurance Used the software for: 2+ years ### "Workflow solution" October 25, 2019 5.0 Pros Allowed our organization to do more with less. In addition to keeping staff counts down, our teams are now more organized with their work, as well as improved process flow and task management. Cons The minimum license counts to purchase the software were higher than our organization needed out of the gate, which translated to a more expensive solution for we had hopped. Review Source EP Ellie P. Operations Manager Management Consulting Used the software for: 2+ years ### "Still Learning " February 25, 2019 5.0 Overall I have had a positive experience with HighGear. I am very excited to learn more about how to make it more efficient within my workspace. Pros The software is very customizable which is critical in my area of business. Cons Learning how to create forms, workflows, etc. is a bit difficult. It take time and effort to learn, which sometimes isn't an option for those in a fast-paced environment, which results in delays during the work day in using the software to its full capacity. Review Source RC Robert C. CIO Computer Software Used the software for: 2+ years ### "HighGear Review" June 14, 2019 5.0 Exceptional. The software is really good bu the people are better. Pros Functional for what we do - it allows us to capture all the info we need about our cusotmers and the activities we perform. Cons Nothing really...they have been attentive to all our needs Review Source MA Maxine A. Program Manager Government Relations Used the software for: 6-12 months ### "NASA-CSSC Review of High Gear" February 26, 2019 5.0 My company uses High Gear to manage daily workflow, track projects and evaluate timeliness. High Gear has been very helpful particularly for timeliness Pros Ease of use for daily project managemnet and workflow Cons Manipulating the reporting features (BI Module) Review Source KT Kathleen T. Sr account manager Financial Services Used the software for: Less than 6 months ### "High gear- good workflow tool" July 19, 2022 5.0 Good way to track workflows and good for auditing purposes Pros It’s easy to use and you can modify options quickly Cons Wish it looked at big more modern. Sometimes there are restrictions on creations Review Source Similar Products Featured