# SmartAddresser Reviews 2026. Verified Reviews, Pros & Cons | Capterra > Is SmartAddresser the right Mailroom Management solution for you? Explore 34 verified user reviews from people in industries like yours to make a confident choice. Source: https://www.capterra.com/p/31512/SmartAddresser-5/reviews --- SmartAddresser 4.6 (34) Provider data verified by our Software Research team, and reviews moderated by our Reviews Verification team. [Learn more](https://www.capterra.com/our-story/) * * * Last updated March 13th, 2026 # Reviews of SmartAddresser Ease of use 4.3 Customer Service 4.7 ## Showing most helpful reviews Showing 1-25 of 34 Reviews Sort by: Most Helpful Rating Company Size Reviewer's Role Length of Use Frequency of Use Ed A. Owner Used the software for: 2+ years ### "...been a user when DataTech owned the license to this CASS & PAVE software. Always been a pleasure" May 26, 2018 5.0 It's made me good money and happy clients over the last 30 years. Pros ....ease of use; very intuitive; fast and powerful, with a built-in Foxpro command center for building scripts to manipulate data. Excellent built-in database manger. And always had great technical support! Cons I have been using this software for 30 years and watched it grow to what it is today. I don't find much fault with it. I came from a DOS environment using presort software named Archlist by Group 1 this was pre-postnet barcode days. In 1995 when the US Postal Service required a postnet barcode for automation presort discounts, Group 1 couldn't get their act together. It was at this time I found Accuzip the original name for SmartAddresser. As a matter of fact SmartAddresser still uses the Accuzip presort and validation engine today. If I had to say what I would like to see improved is, a better algorithm for the CASS validation process, to catch more valid addresses without me having to look up the addresses and validate them myself, but it's not a big deal, most of the lists I've done get a 98% validation score anyway like I said no big deal. Review Source Response from SmartSoft June 6, 2018 Ed - that is incredible to hear - I had no idea your history with us stretched that far back! Thank you for your loyalty through the years, your comments are warmly appreciated. EB Evan B. President Marketing and Advertising Used the software for: 2+ years ### "Great mailing software" July 18, 2019 5.0 Pros I like that you use it's functions in a simple or complex way, depending on your needs. I never have any major issues. Small issues are fixed promptly and customer support is very knowledgeable and have been working there a long time. It does everything I need. Cons Some parts can be a little non-user-friendly though it is easy to use once you figure it out. Alternatives considered [Mail Manager by BCC Software](https://www.capterra.com/p/92491/Mail-Manager/) Reason for choosing SmartAddresser Didn't seem to give many benefits for a higher cost. Review Source Response from SmartSoft July 26, 2019 Thank you very much for your kind words, Evan. We are very happy to have you as a customer and always great for our support team to get such positive feedback for all the hard work they do. LH Lisa H. mail clerk Used the software for: 2+ years ### "It has been a challenge, the book does not train for less technical savvy users." May 25, 2018 3.0 Don't have to hand sort by eye balling zip code very often. Pros Search, dupe, saved setting, find individual or group features. Can print on labels, envelopes or printers. Cons Frequent updates. Bad addresses that appear to be ok. Does not accept word wraps or if it does I am not technical savvy enough to figure it out with book. Can't delete templates simply. Review Source Response from SmartSoft June 7, 2018 Lisa: Thank you for your honest feedback. It sounds like we should do some one-on-one training to address a couple of your points. I will have our support team reach out to you, they will be more than happy to help out where possible. Kind Regards. Tony Bob M. Owner Used the software for: 2+ years ### "Been using this for for over 15 years. It does everything I need in mailing software." May 25, 2018 5.0 I could not run my business without it. Pros Versatility. It performs many functions very well. Especially like the commands -- they add a lot of functionality. Customer service is SUPERB. They have helped with very esoteric requests that I needed for our customers. The Software stays up to date with current postal regulations very well. It's quick and it's thorough. Cons The fonts are small and hard to read when writing commands or looking up undeliverable addresses. Would like the type to be bigger -- especially as I age! It can be too finicky in determining whether an address is deliverable. It someone misspells "Ave" as "Av," the software kicks the address out as undeliverable. It should be more flexible. Review Source Response from SmartSoft June 7, 2018 Bob, Thank you for the wonderful feedback, it is very much appreciated. I will pass on your comments to our support and development teams. Kind Regards, Tony Mark T. Systems Analyst Printing Used the software for: 2+ years ### "Top-notch software with not too much overhead" May 25, 2018 5.0 It sure does sort our mail lists and keep us up to date with the constantly changing postal regulations. Pros Cost is a big consideration. We do like how much value we get for our money. Compared to other solutions, like BCC's Mail Manager. Cons add-ons can pile up and lead to some incompatibility issues across our processing solution architecture. Review Source Response from SmartSoft June 7, 2018 Mark: Thank you for your great feedback, and thank you of course for your continued support, Tony TF Tom F. GM Marketing and Advertising Used the software for: 2+ years ### "Overall, very happy with the package and pricing, would like to see 48 month added soon" May 25, 2018 5.0 As mentioned before, we are very happy with the functionality of the software. We use it daily for our every day operations and would be lost without it. Pros Great package, accurate and easy to use. High value for the money. Have always been very happy with the technical support and the speed with which they fix our issues. Occasionally a little difficult to get someone though. Cons Would like to see a full license at 48 months as soon as possible. I currently have to send my over 18's to another vendor and incur a minimum. Also would like to see a list enhancement suite offered where we can easily get apartment append and DSF which again, I have to send out to an outside vendor and incur a minimum charge on each one I do. Review Source Response from SmartSoft June 8, 2018 Thank you very much for your feedback Tom, and you will be pleased to know that 48-month NCOA is on its way imminently. In fact, you will be the very first person we contact - we know you have been waiting for us to add this : ) Look out for an announcement shortly, Regards, Tony RB Rebecca B. Event Planner Non-Profit Organization Management Used the software for: 2+ years ### "Tried a different mailing software and came back to SmartAddresser5" June 20, 2019 5.0 Pros 1) It's user friendly and follows a sensible flow to producing a mailing. 2) Priced competitively - you get more for the same price as other similar softwares. 3) Sales reps are quick to respond, friendly and helpful. 4) Support knows the product and quickly responds with solutions. 5) Free Print Only version makes it easy to print your labels/envelopes from any computer Cons The Saved Settings portion of the Presort Window seems to be in an awkward place. I think it should be at the top of the left column rather than almost at the end of the right column. Reason for choosing SmartAddresser We've used SmartSoftUSA's products for years, since Arclist and Accumail in a DOS environment, and we are happy to come back to SmartAddresser5 after only one frustrating year with another software. Review Source Response from SmartSoft June 21, 2019 Thank you so much for your kind words Rebecca - it is great to have you back : ) I will pass on your comment about the Saved Settings to our product team. LB Linda B. President/Managing Member Used the software for: 2+ years ### "Without the rapid and efficient customer service, it might be inline with other software products." May 25, 2018 4.0 Pros Overall, they have not changed the way that most of it functions which is quite helpful in getting updates. To have to virtually relearn a software package after major software updates is time consuming. For the most part, it does everything we need to do to process client lists for mailing purposes. Cons If I run a list through the NCOA link, it isn't always marked on the forms and then gets rejected by PostalOne when uploaded. I find the print queue to be tedious when changing information on the form when information should be retained for specific customers and a window offered to change if necessary. Review Source Response from SmartSoft June 8, 2018 Linda: Thank you so much for your feedback - our support team is indeed the best in the business! I will pass on your kind comments to them, they will appreciate your feedback. I will also pass on your NCOA issue to our dev team, who should be able to get to the bottom of that for you, Thanks also for your continued patronage! Regards, Tony DW Dwayne W. vice president of operations Printing Used the software for: 2+ years ### "smart soft is very user friendly and the support team is always there when you need them. " May 25, 2018 5.0 time is of the essence in this business and the quick steps while processing data and printing of reports and the knowledge you retain with the help of smart addresser staff is exactly needed in this business..... Pros User friendly, the steps used to prepare your data is very efficient and expedient ! FRIENDLY STAFF.... training with software team is easy to work with. Cons ok, so here is what I can say.....I don't have any least feelings about the software . updates are always on time and the staff of techs are very knowledgeable. so there isn't anything bad to say. Review Source Response from SmartSoft June 8, 2018 Dwayne: Thank you so much for your fantastic feedback. I will forward to our support team who will be thrilled to hear such enthusiasm for the work they do. Thank you too for your continued business with us - we appreciate it. Regards, Tony VR Verified Reviewer Director of Data Services Used the software for: 1-2 years ### "Overall a very good experience" May 25, 2018 5.0 Pros I like the ease of use. I don't use the technical support very often, but when I do they are always prompt and helpful. Cons Sometimes the Mail Tracker is slow to update and makes it difficult to track some mail jobs through the postal system. Review Source KP Keith P. Mailing Fulfillment Manager Used the software for: ### "Smart Addresser 5 will handle all of your presort and NCOA needs" February 24, 2016 5.0 Let's face it there are a lot of presort mail programs out there. I am sure most of them are reputable products. Where Datatech Smart Addresser has the edge over the competition is their support team. Not only will they help you with training and installation of the Smart Addresser software, they will also help you understand the maze of USPS regulations. The USPS regulations are always on the move and keeping up with all the new and upcoming changes with the USPS is a full time job all of it's own. Having someone like Datatech on your side will only make you more proficient at your job. If you have not moved into a full service mailing now is the time to make the move and if you do go with an establish company like Datatech for all your mailing needs from NCOA updates, sorting to Mail Spotter tracking software. Review Source CP Clay P. Used the software for: ### "Great product, exceptional service" June 9, 2015 5.0 To your whole team, I just wanted to send along some kudos. We just recently renewed our copy of SmartAddresser and were in a bind as we needed our MUV update BIN files in a real rush, and you guys went above and beyond and delivered.. Having been in the print business a long time, I've dealt with a large number of software companies and other vendors, and I've never seen service anywhere else that's as consistently excellent as what we always get from you guys. So, to everyone from the sales folks to the service and support people, thanks for knowing what it takes to create customers for life. Review Source SJ Shannon J. Account Manager Used the software for: 2+ years ### "Great customer service-very user friendly product" May 25, 2018 5.0 We could not operate as smoothly or complete our mailing restrictions and paperwork without it. We have been solicited by several other software companies, some which are less expensive, but our team prefers Smartaddresser. Pros Ease of use and how available their support team is when needed. We like the emailed updates and downloads instead of waiting for them to be mailed by the post office. Cons Maybe the restrictions to having the software on one computer, but we understand the reasoning behind that. Review Source Response from SmartSoft June 8, 2018 Shannon! Thank you for your feedback - we appreciate you too. We are very proud of our support team - the best in the business - and I will forward your comments to them. They always appreciate hearing from satisfied customers. Thank you too for your continued support, Regards, Tony MD Michael D. Analyst Information Services Used the software for: 2+ years ### "Smartaddresser 2020 is a common sense software that meets all the USPS sorting needs of my company." May 25, 2018 5.0 Lower postal rates, list editing, list manipulation, data massaging and ease of use. Pros The software is not bloated with options I don't need. It doesn't force me into workflows which I like. I'm able to bring my data in, make edits and perform functions with its powerful foxpro engine. When I'm done editing the sorting is easy and the options are common sense. Cons The software gives errors when I try to sort and I have to close and reopen on almost every list I sort. This is annoying because we sort a lot of lists daily. I've never been able to work the issue out with support. Review Source Response from SmartSoft June 7, 2018 Michael - thank you for your great feedback, it is very much appreciated! KB Katrina B. Mailing Manager Printing Used the software for: 1-2 years ### "Offers comparable functions and plug-ins to competition. Excels at EDDM/simplified." May 25, 2018 4.0 If you have a mailing background with other software this is easy to learn. Similar features. It has an excellent simplified address engine/database. Pros The EDDM/simplified functionality is exceptional. The scaled down interface is easy to use and puts the basic meat and potatoes of mailing right at your fingertips. Advanced users can alter reports and labels. Customer/Tech support is very good. Cons Sacrifices many advanced reporting, database, and format features. The support website is still being fleshed out. There are some tutorials but no user forums or online learning sessions/webinars. Pricing could be more competitive. Review Source Response from SmartSoft June 8, 2018 Thank you for your feedback Katrina, it is much appreciated! Within the next couple of weeks we will be launching a new Support portal for our customers, so look out for an email announcement soon. mW marcy W. mailing specialists Printing Used the software for: 2+ years ### "any issues i have the support team is fantastic. " May 25, 2018 5.0 Pros it is easy to use and understand. Support team is always there when needed and never have issues when submitting to the post office. Always error free in upload Cons Have continual problems with the drop shipment paperwork. Support team helps as best they can but the drop shipment background always disappears when printing it out. Was hoping a patch could resolve it but as of yet nothing. Review Source Response from SmartSoft June 8, 2018 Thank you for the great feedback, Marcy. I will pass on your comments to the support team, and forward your note about the paperwork to our dev team for review, We appreciate your business and look forward to many more years supporting your company. RF Robert F. President Printing Used the software for: 2+ years ### "Smart soft " June 20, 2019 5.0 Pros Customer support is unparalleled and report generation is easy. Cons It should include command structure for creating and implementing the basic scripts needed to customize the app Reason for choosing SmartAddresser Ease of report generation Review Source Response from SmartSoft June 21, 2019 Thank you Robert, our support team will be thrilled to hear that you think so highly of them. They really do care about each and every customer, and pay detailed attention to each support request. vC vicki C. Mailroom/Finishing Mgr. Marketing and Advertising Used the software for: 2+ years ### "wonderful, helpful, efficient, intelligent, English speaking, kind, resourceful, " February 28, 2018 5.0 amazing, incredible customer service. The software stuff is great, but without people behind the scenes helping customers like me-it would be an epic fail. Maybe some people can figure all this computer lingo out on their own, but I honestly admit I am not one of them. I 100% rely on your customer service team and they have never let me down !! Pros At any time I can call and get amazing customer service. I do not get a computer prompt, I do not get rerouted a thousand time-I get genuine, helpful advice from intelligent individuals that are kind and professional. As you are probably aware, the mailroom is a very time sensitive department. I do not have time to sit on hold or wait for long periods of time to receive assistance-and that is what you have going for you. Your people are speedy and efficient. Please know that just my needs alone have earned them all a raise !! I would not be able to do my job as efficiently as I do, if it were not for your customer service dept. (primarily Greg) Review Source DG Debbie G. owner Marketing and Advertising Used the software for: 2+ years ### "Customer support is fantastic! They will even help walk you through a difficult situation." June 4, 2018 5.0 It is an indispensable part of our comany because it is mandated by the USPS. It is the heart of our services. Pros Customer support. They are always available and ready to help. The way that they design their qualification reports is done very well. The continuous running total is very helpful. Cons Some of the error messages are misleading or too technical. Hard for the average person to understand. Review Source Response from SmartSoft June 6, 2018 Thank you Debbie! I'll pass on the kind words to our support team. They love to assist and get feedback. As for the error messages, we've recently created a new user guide for reference. Reach out to support and they will be happy to share it with you. SD Stephen D. Mailing Manager Marketing and Advertising Used the software for: 2+ years ### "Best Solution for Us" August 31, 2018 5.0 Pros The team at datatech has helped us to script out our processes and as a result, we've been able to process more campaigns faster than ever. The support team is fantastic and helped us solve every challenge that came up. Out of the box it worked great, but the value for us has increased dramatically as we've been able to customize the software around our workflow. Cons The updates are large and annoying to install. Overall not a big deal Review Source Response from SmartSoft November 28, 2018 Thank you for your kind words Stephen. I will pass on your compliment to our Support team - we are happy to help! DW DONNA W. Vice-President Marketing and Advertising Used the software for: 2+ years ### " I am happy with it as far as uses it. The cost how ever is kinda over priced." May 25, 2018 3.0 The ease of processing a mailing. Pros The software most of the time is fairly easy to use. If you have a problems you can call or e-mail with questions and they will help you. Cons I do not like that most items are seperate prices. That you have to have add ons for certain items that should be included in the regular software. Review Source Response from SmartSoft June 6, 2018 Thanks for your feedback Donna. I will have your account manager review your account and reach out to you to discuss your assorted products and prices. We're happy to hear that you find our support team so helpful. CS Catherine S. Director Marketing and Advertising Used the software for: 2+ years ### "It Has Served Us Well For Many Years" June 20, 2019 4.0 We have been users and customers for at least 10 years. Pros The support team is very responsive, personable and persistent. A real person talks to you is respectful and they do keep working with you until problems are fixed. Cons It can be difficult for users who are not comfortable with technology. Review Source SC Stephanie C. Manager Printing Used the software for: 2+ years ### "We find this software very useful" May 25, 2018 4.0 Pros The software is pretty self explanatory, not too difficult. In our business this software is very beneficial in keeping our addresses. Cons There aren't a whole lot of cons but if I have to say something it would be that: the software costs money to use it and there are a lot of character spaces to fill in Review Source Response from SmartSoft June 7, 2018 Thank you for your kind words, Stephanie, and thank you for your continued support. SK Stuart K. Print and Mail Center Supervisor Used the software for: 2+ years ### "I've been using this software for many years, and it is very reliable and easy to use." May 25, 2018 5.0 Pros I like the fact that the programmers take user suggestions in order to improve functionality and the support staff is very experienced and helpful. Cons Sometimes the updates have had issues that cause errors in the presort. Also the updates are pretty large and take a long time to download. Review Source Response from SmartSoft June 8, 2018 Thank you Stuart - you feedback and continued patronage is very much appreciated! SS Sandra S. IT Data Processing Used the software for: 2+ years ### "Very helpful tech support" May 25, 2018 5.0 Pros Tech support is always available when needed and always solves the issue. They always return my phone calls ASAP. Cons I don't like when I have a software glitch. However, this is usually corrected in the next update which is wonderful Review Source Response from SmartSoft June 6, 2018 Thank you so much Sandra - I will pass on your kind words to our tech support team - they do appreciate positive feedback for all their hard work.