---
title: "Best Scheduling Software 2026 | Capterra"
description: "Find the top Scheduling software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs."
source_url: "https://www.capterra.com/scheduling-software/"
page_type: "category"
language: "en"
---
Best Scheduling Software
Last updated on August 28, 2026[Verified Insights](https://www.capterra.com/our-story/)
# Best Scheduling Software
Last updated on August 28, 2026
How to find the right Scheduling Software?
Learn more from our team about Scheduling Software pricing features and benefits in our Scheduling Buyers Guide
## What is scheduling software and how do I choose the right one?
Researched by: [Molly Burke](https://www.capterra.com/resources/author/mburke/)and reviewed by: [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/)
Updated on August 28, 2026
Scheduling software automates the scheduling of events, projects, employees, and various other resources, typically through a shared calendar.
Management professionals across countless industries—including office managers, operations managers, and general managers—use scheduling software.
Most scheduling software solutions are priced on a “per user, per month” basis. Entry-level plans start around $2.50 but can range up to $10+ per user per month.
When acquiring this type of tool, in addition to evaluating price, users should also ask vendors the following questions:
_Does this tool integrate well with our critical existing software?_
_Can we add customizable fields to appointment booking requests?_
_Does the tool offer helpful automation features, such as automatic alerts and notifications or real-time scheduling?_
_Does the software allow you to send personalized messages to users, such as customers, employees, or project stakeholders?_
_What kind of data privacy protections does this tool provide?_
For more information consult our [Scheduling Buyers Guide](#buyers-guide-content)
### [When I Work](https://www.capterra.com/ppc/clicks/collect/CA/directory/7ead8fdf-807a-4d97-adc9-a6d200b77ff8/destination?country=US&language=en&specificLocation=category-upgraded-product-name&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1pZXh1aXlpY2stZzJkbS52ZXJjZWwuYXBwL3NjaGVkdWxpbmctc29mdHdhcmUv&categoryId=8d75a50e-e11f-4525-83da-619e73f0236b&listingPosition=1&ts=1787987558645&s=BC92DCDC553419ACBA4AFAD7EC93835B273D923E0FF4C26A5E811F7E00D309E9)
[4.5(1300)](https://www.capterra.com/p/121248/When-I-Work/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance & communicate with workers. [Learn more about When I Work](https://www.capterra.com/p/121248/When-I-Work/)
Pricing info
Free TrialFree Version
5-4 (1,170)3 (94)2-1 (36)
Free TrialFree Version
### [Connecteam](https://www.capterra.com/ppc/clicks/collect/CA/directory/953d0def-d4c2-4ecc-aa69-a6d200b7c72b/destination?country=US&language=en&specificLocation=category-upgraded-product-name&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1pZXh1aXlpY2stZzJkbS52ZXJjZWwuYXBwL3NjaGVkdWxpbmctc29mdHdhcmUv&categoryId=8d75a50e-e11f-4525-83da-619e73f0236b&listingPosition=2&ts=1787987558645&s=947D2E9E69535E70FFF0C381F0E75CF62A918CBF093F32D358801AAE6D38E0D8)
[4.6(5309)](https://www.capterra.com/p/153140/Connecteam/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Top-Rated Employee Scheduling for Deskless Teams - Easier Shifts, Fewer No-Shows. 14-Day Free Trial, No Card Needed. [Learn more about Connecteam](https://www.capterra.com/p/153140/Connecteam/)
Pricing info
Free TrialFree Version
5-4 (5,079)3 (191)2-1 (39)
Free TrialFree Version
### [Visual Planning](https://www.capterra.com/ppc/clicks/collect/CA/directory/15ea1366-9bf6-4e46-a44f-a6d200b760a7/destination?country=US&language=en&specificLocation=category-upgraded-product-name&sessionStartPage=aHR0cHM6Ly9ieC1jYXB0ZXJyYS1pZXh1aXlpY2stZzJkbS52ZXJjZWwuYXBwL3NjaGVkdWxpbmctc29mdHdhcmUv&categoryId=8d75a50e-e11f-4525-83da-619e73f0236b&listingPosition=3&ts=1787987558649&s=1868DD26DF2A1E6D34174CEDFA39FDA4A63B7601CE63C619FC01725F8CD1254F)
[4.5(118)](https://www.capterra.com/p/176283/Visual-Planning/reviews/)
Plan and track Projects, Jobs, Work Orders, Machines, and Equipment with Visual Planning to optimize resources and boost efficiency. [Learn more about Visual Planning](https://www.capterra.com/p/176283/Visual-Planning/)
Pricing info
Free TrialFree Version
5-4 (109)3 (6)2-1 (3)
Free TrialFree Version
Connect with a Capterra advisor for a free 15-minute consultation
Get a personalized software list aligned to your business needs with guidance from our expert advisors.
### [Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)
[4.7(17677)](https://www.capterra.com/p/247901/Google-Workspace/reviews/)
Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location. [Learn more about Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/)
Pricing info
Free TrialFree Version
5-4 (16,945)3 (567)2-1 (165)
Free TrialFree Version
### [Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)
[4.6(14667)](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/reviews/)
With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. [Learn more about Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/)
Pricing info
Free TrialFree Version
5-4 (14,037)3 (544)2-1 (86)
Free TrialFree Version
### [Wix](https://www.capterra.com/p/169007/Wix/)
[4.4(10764)](https://www.capterra.com/p/169007/Wix/reviews/)
Streamline your scheduling process and drive more revenue with Wix’s online booking solution. [Learn more about Wix](https://www.capterra.com/p/169007/Wix/)
Pricing info
Free TrialFree Version
5-4 (9,486)3 (1,035)2-1 (243)
Free TrialFree Version
### [Clockify](https://www.capterra.com/p/169607/Clockify/)
[4.8(9260)](https://www.capterra.com/p/169607/Clockify/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Schedule employees’ working hours, make plans on a timeline, organize shifts and track time spend on each assignment with Clockify. [Learn more about Clockify](https://www.capterra.com/p/169607/Clockify/)
Pricing info
Free TrialFree Version
5-4 (9,109)3 (132)2-1 (19)
Free TrialFree Version
### [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)
[4.7(7021)](https://www.capterra.com/p/151722/TSheets/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Schedule jobs, coordinate teams, track time and track projects, all in one place. [Learn more about QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)
Pricing info
Free TrialFree Version
5-4 (6,677)3 (251)2-1 (93)
Free TrialFree Version
### [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)
[4.8(5757)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software. [Learn more about Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)
Pricing info
Free TrialFree Version
5-4 (5,577)3 (149)2-1 (31)
Free TrialFree Version
### [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)
[4.8(4267)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Scheduling solution that helps users create shareable calendars, schedule team meetings or events, add tasks, RSVP options, and more. [Learn more about Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)
Pricing info
Free TrialFree Version
5-4 (4,164)3 (89)2-1 (14)
Free TrialFree Version
### [Calendly](https://www.capterra.com/p/148036/Calendly/)
[4.7(4141)](https://www.capterra.com/p/148036/Calendly/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Calendly simplifies scheduling for teams and individuals—automate bookings, reduce no-shows, and stay focused on high-value work. [Learn more about Calendly](https://www.capterra.com/p/148036/Calendly/)
Pricing info
Free TrialFree Version
5-4 (3,970)3 (131)2-1 (40)
Free TrialFree Version
### [Vagaro](https://www.capterra.com/p/153752/Vagaro/)
[4.7(3649)](https://www.capterra.com/p/153752/Vagaro/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Manage your schedule, get booked 24/7, send text reminders, manage memberships, securely process payments & more. FREE 1 month trial. [Learn more about Vagaro](https://www.capterra.com/p/153752/Vagaro/)
Pricing info
Free TrialFree Version
5-4 (3,438)3 (120)2-1 (91)
Free TrialFree Version
### [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)
[4.5(3540)](https://www.capterra.com/p/79104/Smartsheet/reviews/)
Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. [Learn more about Smartsheet](https://www.capterra.com/p/79104/Smartsheet/)
Pricing info
Free TrialFree Version
5-4 (3,264)3 (226)2-1 (50)
Free TrialFree Version
### [Brevo](https://www.capterra.com/p/132996/brevo/)
[4.6(3512)](https://www.capterra.com/p/132996/brevo/reviews/)
Brevo is a software that offers businesses with email/SMS marketing, automation, CRM, live chat, and transactional email tools. [Learn more about Brevo](https://www.capterra.com/p/132996/brevo/)
Pricing info
Free TrialFree Version
5-4 (3,311)3 (117)2-1 (84)
Free TrialFree Version
### [Wrike](https://www.capterra.com/p/76113/Wrike/)
[4.4(3038)](https://www.capterra.com/p/76113/Wrike/reviews/)
Wrike is the AI-powered work delivery platform for intelligent scheduling, helping you create reliable project timelines. [Learn more about Wrike](https://www.capterra.com/p/76113/Wrike/)
Pricing info
Free TrialFree Version
5-4 (2,718)3 (225)2-1 (95)
Free TrialFree Version
### [Mindbody](https://www.capterra.com/p/40229/MINDBODY/)
[4.0(2993)](https://www.capterra.com/p/40229/MINDBODY/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Mindbody simplifies scheduling, seamlessly manages your business end-to-end, attracts new clients, and grows your revenue. [Learn more about Mindbody](https://www.capterra.com/p/40229/MINDBODY/)
Pricing info
Free TrialFree Version
5-4 (2,244)3 (359)2-1 (390)
Free TrialFree Version
### [Housecall Pro](https://www.capterra.com/p/140363/HouseCall-Pro/)
[4.7(2743)](https://www.capterra.com/p/140363/HouseCall-Pro/reviews/)
Housecall Pro helps home service companies schedule jobs, assign technicians, and set arrival windows—all from one intuitive platform. [Learn more about Housecall Pro](https://www.capterra.com/p/140363/HouseCall-Pro/)
Pricing info
Free TrialFree Version
5-4 (2,596)3 (70)2-1 (77)
Free TrialFree Version
### [Procore](https://www.capterra.com/p/56250/Procore/)
[4.5(2674)](https://www.capterra.com/p/56250/Procore/reviews/)
Procore construction management software handles construction projects, resources, people, and financials from planning to closeout. [Learn more about Procore](https://www.capterra.com/p/56250/Procore/)
Pricing info
Free TrialFree Version
5-4 (2,517)3 (125)2-1 (32)
Free TrialFree Version
### [NetSuite](https://www.capterra.com/p/135757/NetSuite/)
[4.2(2063)](https://www.capterra.com/p/135757/NetSuite/reviews/)
Web-based & AI-powered enterprise resource planning (ERP) tool that gives businesses the visibility & control needed to make decisions. [Learn more about NetSuite](https://www.capterra.com/p/135757/NetSuite/)
Pricing info
Free TrialFree Version
5-4 (1,753)3 (216)2-1 (94)
Free TrialFree Version
### [Doodle](https://www.capterra.com/p/142620/Doodle/)
[4.6(1838)](https://www.capterra.com/p/142620/Doodle/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Save valuable hours each week—organize meetings, appointments, and events easily with Doodle. [Learn more about Doodle](https://www.capterra.com/p/142620/Doodle/)
Pricing info
Free TrialFree Version
5-4 (1,733)3 (85)2-1 (20)
Free TrialFree Version
### [Float](https://www.capterra.com/p/136078/Float/)
[4.5(1621)](https://www.capterra.com/p/136078/Float/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Resource management software for delivery teams—plan capacity, staff projects, and track delivery performance in one place. [Learn more about Float](https://www.capterra.com/p/136078/Float/)
Pricing info
Free TrialFree Version
5-4 (1,546)3 (71)2-1 (4)
Free TrialFree Version
### [Jobber](https://www.capterra.com/p/127994/Jobber/)
[4.6(1476)](https://www.capterra.com/p/127994/Jobber/reviews/)[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
[Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist)
Join over 250K home service pros using Jobber. Organize your business, win more jobs, and get paid 4X faster. Get started today. [Learn more about Jobber](https://www.capterra.com/p/127994/Jobber/)
Pricing info
Free TrialFree Version
5-4 (1,368)3 (54)2-1 (54)
Free TrialFree Version
### [Fresha](https://www.capterra.com/p/142138/Shedul-com/)
[4.8(1447)](https://www.capterra.com/p/142138/Shedul-com/reviews/)
Fresha is the world’s #1 booking software for salons, spas and wellness businesses, trusted by 450,000+ professionals across the globe. [Learn more about Fresha](https://www.capterra.com/p/142138/Shedul-com/)
Pricing info
Free TrialFree Version
5-4 (1,386)3 (24)2-1 (37)
Free TrialFree Version
### [Paycom](https://www.capterra.com/p/130949/Paycom/)
[4.4(1388)](https://www.capterra.com/p/130949/Paycom/reviews/)
Paycom is a leading human capital management software provider that helps organizations across the U.S. and internationally. [Learn more about Paycom](https://www.capterra.com/p/130949/Paycom/)
Pricing info
Free TrialFree Version
5-4 (1,202)3 (121)2-1 (65)
Free TrialFree Version
### [UpKeep](https://www.capterra.com/p/145635/UpKeep/)
[4.6(1330)](https://www.capterra.com/p/145635/UpKeep/reviews/)
UpKeep is rated the #1 mobile-first Scheduling Software to streamline work orders, facility, and asset management. [Learn more about UpKeep](https://www.capterra.com/p/145635/UpKeep/)
Pricing info
Free TrialFree Version
5-4 (1,280)3 (41)2-1 (9)
Free TrialFree Version
Page 1 of 22
## Top-rated software of 2026
### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox.
Sort By:
Featured Partners
* * *
Plan Type
Free Trial
Popular
85% of professionals opt for a 30-day trial before the software purchase
Other subsciption plans:
Free Version
Monthly Subscription
Annual Subscription
One-Time License
Key Features
All key features
Popular
We have selected the most important and critical features as defined by Capterra user reviews
Access Controls/Permissions
[AI Copilot](https://www.capterra.com/scheduling-software/features/ai-copilot/)
[Alerts/Notifications](https://www.capterra.com/scheduling-software/features/alerts-notifications/)
Appointment Scheduling
Automated Scheduling
[Availability Management](https://www.capterra.com/scheduling-software/features/availability-management/)
[Booking Management](https://www.capterra.com/scheduling-software/features/booking-management/)
[Calendar Management](https://www.capterra.com/scheduling-software/features/calendar-management/)
[Calendar Sync](https://www.capterra.com/scheduling-software/features/calendar-sync/)
[Calendar/Reminder System](https://www.capterra.com/scheduling-software/features/calendar-reminder-system/)
Customer Database
[Event Management](https://www.capterra.com/scheduling-software/features/event-management/)
[Generative AI](https://www.capterra.com/scheduling-software/features/generative-ai/)
[Group Scheduling](https://www.capterra.com/scheduling-software/features/group-scheduling/)
[Mobile Access](https://www.capterra.com/scheduling-software/features/mobile-access/)
Multi-Location
[Online Booking](https://www.capterra.com/scheduling-software/features/online-booking/)
[Real-Time Notifications](https://www.capterra.com/scheduling-software/features/real-time-notifications/)
[Real-time Scheduling](https://www.capterra.com/scheduling-software/features/real-time-scheduling/)
Reminders
Reporting & Statistics
Room Booking
Self Service Portal
[Task Management](https://www.capterra.com/scheduling-software/features/task-management/)
Task Scheduling
Third-Party Integrations
Timesheet Management
Deployment
Cloud, SaaS, Web-Based
Desktop Mac
Desktop Windows
Desktop Linux
On-Premise Windows
On-Premise Linux
Desktop Chromebook
Mobile Android
Mobile iPhone
Mobile iPad
Related Software Category:
[Employee Scheduling Software](https://www.capterra.com/employee-scheduling-software/)[Payroll Software](https://www.capterra.com/payroll-software/)[Time Clock Software](https://www.capterra.com/time-clock-software/)[Workforce Management Software](https://www.capterra.com/workforce-management-software/)[Compensation Management Software](https://www.capterra.com/compensation-management-software/)[Attendance Tracking Software](https://www.capterra.com/attendance-tracking-software/)[Benefits Administration Software](https://www.capterra.com/benefits-administration-software/)[Leave Management System Software](https://www.capterra.com/leave-management-system-software/)[Time and Expense Software](https://www.capterra.com/time-and-expense-software/)[Direct Deposit Payroll Software](https://www.capterra.com/direct-deposit-payroll-software/)
I'm looking for Scheduling Software that is:
[Free](https://www.capterra.com/scheduling-software/s/free/)[For Mac](https://www.capterra.com/scheduling-software/s/mac/)[For Small Businesses](https://www.capterra.com/scheduling-software/s/small-businesses/)
Table of Contents
- [Essential scheduling software buying information](#essential-scheduling-software-buying-information)
- [What are the most reviewed scheduling software systems?](#what-are-the-most-reviewed-scheduling-software-systems)
- [What is scheduling software?](#what-is-scheduling-software)
- [Scheduling software pricing](#scheduling-software-pricing)
- [Scheduling software features rated by users](#scheduling-software-features-rated-by-users)
- [Top scheduling software benefits identified by users](#top-scheduling-software-benefits-identified-by-users)
- [Common challenges of scheduling software identified by users](#common-challenges-of-scheduling-software-identified-by-users)
- [What is scheduling software used for?](#what-is-scheduling-software-used-for)
- [Who uses scheduling software?](#who-uses-scheduling-software)
- [Common scheduling software integrations](#common-scheduling-software-integrations)
- [Recent trends in scheduling software](#recent-trends-in-scheduling-software)
- [Learn more about scheduling software can help your business](#learn-more-about-scheduling-software-can-help-your-business)
## Essential scheduling software buying information
Scheduling software automates the scheduling of events, projects, employees, and various other resources, typically through a shared calendar. Businesses use this software to plan internal and external activities, including client appointments, employee shifts, deliveries, projects, and customer communications.
A wide variety of professionals across industries use scheduling software—including office managers, operations managers, and general managers in the health, wellness, and fitness, medical, IT, construction, and manufacturing industries.
Most scheduling software solutions are priced on a “per user, per month” basis. Entry-level plans start around $2.50 but can range up to $10+ per user per month.
First-time buyers should keep their budget, use cases, and necessary integrations in mind when evaluating vendors. Before making your investment, ask vendors the following questions:
- Does this tool integrate well with our critical existing software, such as our video conferencing software, payment processing tool, online calendar, or helpdesk platform?
- Can we add customizable fields to appointment booking requests?
- Does the tool offer helpful automation features, such as automatic alerts and notifications, real-time scheduling, or automatic time zone adjustment for online bookings?
- Does the software allow you to send personalized messages to users, such as customers, employees, or project stakeholders?
- What kind of data privacy protections, such as encryption and real-time activity logs, does this tool provide?
## What are the most reviewed scheduling software systems?
[Capterra Shortlist](https://www.capterra.com/scheduling-software/shortlist/) identifies the top scheduling software systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective scheduling solution for their needs.\[[2](#sources)\] Here are the five most reviewed products in our Capterra Shortlist for this category:
| Product | Overall score | Popularity score | Ratings score |
| --- | --- | --- | --- |
| [Calendly](https://www.capterra.com/p/148036/Calendly/) | 99/100 | 50/50 | 49/50 |
| [Doodle](https://www.capterra.com/p/142620/Doodle/) | 96/100 | 48/50 | 48/50 |
| [Clockify](https://www.capterra.com/p/169607/Clockify/) | 93/100 | 43/50 | 50/50 |
| [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) | 93/100 | 43/50 | 50/50 |
| [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) | 88/100 | 40/50 | 48/50 |
These rankings are determined by combining verified user ratings and publicly available web search popularity data:
- **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for number and recency of reviews.
- **Popularity score**: Relative popularity of software based on web search trends and products’ web presence.
## What is scheduling software?
[Scheduling software](https://www.capterra.com/scheduling-software/) solutions help book events and appointments, create an employee schedule, and track employees’ time, shifts, and tasks. The tool can sync multiple calendars and allows users to share their availability by embedding their calendar links in emails or websites. This simplifies the appointment scheduling process for clients, customers, and teammates, and minimizes the possibility of a scheduling conflict.
Scheduling tools also allow users to control the number of bookings they receive per day by predefining their availability. These tools are capable of sending out automatic booking confirmation notifications as well as reminders about upcoming or canceled events. They can also track time to generate employee bandwidth reports.
Capterra covers 1,105 scheduling software products, and we published 22,579 reviews from scheduling software users in the past year.\[[3](#sources)\]
## Scheduling software pricing
Most scheduling software products are priced on a per user, per month basis. Entry-level pricing plans range from $2.50 to $10+ per user, per month.
- Entry-level scheduling software includes the core functionality of availability management and calendar management.
- A premium or advanced product that’s priced higher typically includes additional features such as mobile access, real-time notifications, and reminders.
First-time buyers should be aware of often-overlooked upfront and recurring costs, such as:
- Data migration
- Training
- Hardware and IT
- Maintenance and upgrades
[Free software](https://www.capterra.com/scheduling-software/s/free/) and free trial versions of paid software are also available. Free software plans provide access to basic features, and are ideal for businesses with a limited budget. With a free trial, businesses can try out software, typically for up to 14 days to see if it works for them.
## Scheduling software features rated by users
All scheduling software tools include availability management and calendar management features, and most share a variety of common features such as alerts and notifications, calendar sync, and mobile access.
### Core scheduling software features
- **Calendar management:** Create schedules, organize meetings, prioritize tasks, track deadlines, and share these details with others. 87% of reviewers rate this feature as critical or highly important.
- **Availability management:** Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients. 82% rate this feature as critical or highly important.
### Highly-rated common scheduling software features
Our analysis of proprietary reviews data reveals other common scheduling software features users rate as most valuable:
- **Real-time scheduling:** Based on availability, instantly confirm or deny a request when a new booking is made. 89% rate this feature as critical or highly important.
- **Mobile access:** Access the software remotely via mobile devices. 83% rate this feature as critical or highly important.
- **Booking management:** Create, update, and manage bookings, itineraries, and reservations. 83% rate this feature as critical or highly important.
- **Customer database:** A collection of customer information such as contact details, demographics, previous interactions, etc. 81% rate this feature as critical or highly important.
- **Alerts/notifications:** Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges. 80% rate this feature as critical or highly important.
- **Calendar sync:** Synchronize with other calendars to view mutual availability and schedules. 78% rate this feature as critical or highly important.
- **Online booking:** Internet-based system that allows users to schedule online appointments or book tickets for rails, hotels, events, and more. 77% rate this feature as critical or highly important.
## Top scheduling software benefits identified by users
**Increases team collaboration:** Users say scheduling software helps keep everyone, from individual contributors to managers to clients, connected and up to date.
_“The use of the message boards, program design tools, app sign in functions, and scheduling have helped make this product a great success for our team and for communicating with our members.”_
–Steven M., owner/operator; health, wellness, and fitness
**Automates meeting scheduling:** Scheduling software helps users maintain and improve client relationships across time zones.
_“We've been using this tool to engage our clients and customers globally. This has greatly improved our relationship and communication with my clients and they have continued to rely and trust our services as their leading financial services industry.”_
–Rahma B., fund accountant, financial services
**Improves organization:** Reviewers say interactive displays and intuitive navigation makes it easy to leverage scheduling software to work more efficiently.
_“\[The product\]’s timekeeping and project management features have been a game-changer for me. The intuitive interface makes it easy to track and manage my time efficiently, while the project management capabilities help me stay organized and on top of my tasks.”_
–Jonathan E., IT administrator, IT services
## Common challenges of scheduling software identified by users
Issue resolution, payment options, and pricing are the most frequently cited limitations of scheduling software in reviews from the past year. When narrowing your shortlist of products, be sure to ask vendors about their helpdesk or customer support offerings, the kinds of payment options available through booking management features, and the right pricing tier for your company’s budget.
Some users note difficulties integrating their scheduling software with their existing tech stack. This can cause scheduling errors and confusion for customers, so make sure you look for products with good integration support.
## What is scheduling software used for?
Analysis of our extensive scheduling software reviews highlight the most common use cases:
- **Automate appointment management tasks:** Scheduling software allows users to easily create and manage calendar events, including client appointments, service bookings, and reservations, saving time with automated notifications and reminders.
- **Provide a seamless customer experience:** Scheduling software stores a wealth of information that allows businesses to quickly and effectively assist customers.
- **Manage employees and shifts:** Scheduling software makes it easy for employees to set their work availability and for managers and administrators to make changes to employee information such as job titles and benefits.
Many scheduling software tools are designed to support specific industries:
- [Appointment scheduling software](https://www.capterra.com/appointment-scheduling-software/)
- [Employee scheduling software](https://www.capterra.com/employee-scheduling-software/)
- [Medical scheduling software](https://www.capterra.com/medical-scheduling-software/)
- [Patient scheduling software](https://www.capterra.com/patient-scheduling-software/)
- [Meeting scheduling software](https://www.capterra.com/meeting-software/)
- [Production scheduling software](https://www.capterra.com/production-scheduling-software/)
- [Nurse scheduling software](https://www.capterra.com/nurse-scheduling-software/)
- [Dock scheduling software](https://www.capterra.com/dock-scheduling-software/)
- [**Construction scheduling software**](https://www.capterra.com/construction-scheduling-software/)
## Who uses scheduling software?
Scheduling software is used by businesses of all sizes and industries for booking calendar events including client appointments, events, reservations, meetings, deliveries, and employee shifts. This software market includes vendors that cater to specific sectors and industries, including medical, HR, construction, and manufacturing.
Capterra reviews data reveals that some of the most common kinds of scheduling software users work in administrative, IT, and marketing functions. Common job titles include:
- Office manager
- Operations manager
- General manager
Common industries include health, wellness, and fitness (9%), IT (6%), and construction (6%). Scheduling software is used in a wide variety of industries, most often by employees in administrative, IT and software development, and marketing roles. Nearly half of nearly 11,000 reviews published in the past year come from companies with 50 or fewer employees.
## Common scheduling software integrations
We analyzed our extensive reviews database and determined the three categories that most often integrate with scheduling software are [HR](https://www.capterra.com/human-resource-software/), [time tracking](https://www.capterra.com/time-tracking-software/), and [project management](https://www.capterra.com/project-management-software/) software. These integrations allow businesses to seamlessly track hiring candidate interviews, employee hours worked, and progress made on projects.
Capterra reviewers also note that integrating scheduling software with CRM, email, and helpdesk software helps streamline communication with clients and improves customer service.
## Recent trends in scheduling software
**AI improves interview experiences for job candidates**: AI has significantly improved the interview scheduling solution space within the last five years and continues to make a good impression on interviewees. Allowing your job candidate the flexibility to select their available dates through interview scheduling software makes your company easy to work with during the recruiting process, while automatically sending calendar invitations to interview attendees cuts down on your recruiters’ administrative workload.\[[4](#sources)\]
AI has also improved the process of scheduling field services in industries such as power and utilities, property management, and telecommunications. However, reflecting a trend that exists in many industries, fears that automation will replace human workers has created friction between field service workers and organization leaders, and low end user acceptance of automated improvements. Organizations are advised to promote a culture of transparency and flexibility around the use of AI, sourcing input from field service workers on how to design, customize, and implement automated scheduling software in existing workflows.\[[5](#sources)\]
## Learn more about scheduling software can help your business
- [5 Key Scheduling Software Features](https://www.capterra.com/resources/key-scheduling-software-features/)
- [5 Top-Rated Scheduling Software for Marketing](https://www.capterra.com/resources/top-rated-marketing-scheduling-software/)
Sources
1. **Capterra software pricing data:** Products evaluated for the pricing calculation were taken from our Inventory Management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in our directory that offer them. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
2. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology).
3. **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology).
4. [Innovation Insight: AI-Enabled Interview Technology to Improve Candidate Experience](https://www.gartner.com/document/5144031?ref=solrAll&refval=399941299&), Gartner
5. [How to Exploit AI in Field Service Management Scheduling](https://www.gartner.com/document-reader/document/5728783?ref=solrAll&refval=429251105), Gartner
### Get to a better list with verified ratings & reviews
### Get to a better list with verified ratings & reviews
Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues.
Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology)
## Our Top 5 Picks 2026 Capterra Shortlist
The five highest-scoring tools from our shortlist, compared on the metrics that matter most.
Comparison of the top five products included in this Capterra Shortlist
| Comparison categories | Top Rated
[](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d)
[Clockify](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d)[
4.8 (9,260)
](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d) | Feature Rich
[](#338729cf-fbf8-407b-95cc-a6d200b30c3a)
[Calendly](#338729cf-fbf8-407b-95cc-a6d200b30c3a)[
4.7 (4,141)
](#338729cf-fbf8-407b-95cc-a6d200b30c3a) | Top Support
[](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b)
[Connecteam](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b)[
4.6 (5,309)
](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b) | Easy to Use
[](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d)
[Google Calendar](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d)[
4.8 (4,267)
](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d) | Great Value
[](#803cb64d-c013-48ac-afa1-a6d200b4bc5b)
[Jobber](#803cb64d-c013-48ac-afa1-a6d200b4bc5b)[
4.6 (1,476)
](#803cb64d-c013-48ac-afa1-a6d200b4bc5b) |
| --- | --- | --- | --- | --- | --- |
| Capterra score | 94/100 | 93/100 | 93/100 | 90/100 | 88/100 |
| Starting price | $4.99/month | $10.00/month | $29.00/month | Not available | $39.00/month |
| Free plan | Available | Available | Available | Not available | Not available |
| Free trial | Available | 14-day trial | Available | 14-day trial | Available |
| Standout Feature | Billable Items Tracking | Customizable Reports | Accounting Integration | Reminders | Activity Tracking |
| Integrations | 30 integrations | 108 integrations | 13 integrations | 21 integrations | 35 integrations |
## Explore the Full Scheduling Shortlist
## Explore the Full Scheduling Shortlist
[
](https://www.capterra.com/p/169607/Clockify/)
## [Clockify](https://www.capterra.com/p/169607/Clockify/)
[
4.8 (9,260)](https://www.capterra.com/p/169607/Clockify/reviews/)[View all reviews](https://www.capterra.com/p/169607/Clockify/reviews/)
[](https://www.capterra.com/p/169607/Clockify/)Add to compare
Schedule employees’ working hours, make plans on a timeline, organize shifts and track time spend on each assignment with Clockify.
Overall Score
94/100
Popularity45/50
Rating49/50
Review Breakdown
Ease of Use
4.8
Customer Service
4.6
Features
4.6
Value for Money
4.7
Paid plans start at
$4.99Per User, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
LP
Lisa P
Information Technology and Services, 501 - 1,000 employeesUsed the software for: More than 2 years.
“The site offers insightful information about productivity trends that help one to better estimate future workloads and hone preparation accuracy.“
June 18, 2026
KM
Karen M
Publishing, 2 - 10 employeesUsed the software for: More than 2 years.
“AWe have encountered the odd bug with syncing time entries and reports, and customer support can be slow regarding billing or payment issues.“
November 18, 2025
[Read all 9,260 reviews→](https://www.capterra.com/p/169607/Clockify/reviews/)
[
](https://www.capterra.com/p/148036/Calendly/)
## [Calendly](https://www.capterra.com/p/148036/Calendly/)
[
4.7 (4,141)](https://www.capterra.com/p/148036/Calendly/reviews/)[View all reviews](https://www.capterra.com/p/148036/Calendly/reviews/)
[](https://www.capterra.com/p/148036/Calendly/)Add to compare
Calendly simplifies scheduling for teams and individuals—automate bookings, reduce no-shows, and stay focused on high-value work.
Overall Score
93/100
Popularity45/50
Rating48/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.4
Features
4.5
Value for Money
4.5
Paid plans start at
$10.00Per User, Per Month
Free Trial
Free Version
Category features
17/23
Pros and Cons
SK
Samara Zuri K
Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years.
“We introduced it to simplify how meetings are planned across project teams, finance functions, leadership, clients and external stakeholders, and it has improved how we manage time and coordination.“
June 29, 2026
Bruno M
Automotive, 2 - 10 employeesUsed the software for: More than 2 years.
“Another significant problem is the lack of personalisation and control over the details of the scheduling process, which does not allow creating a unique design, booking page, and individual customer journey and managing complex booking scenarios.“
July 22, 2026
[Read all 4,141 reviews→](https://www.capterra.com/p/148036/Calendly/reviews/)
[
](https://www.capterra.com/p/153140/Connecteam/)
[
4.6 (5,309)](https://www.capterra.com/p/153140/Connecteam/reviews/)[View all reviews](https://www.capterra.com/p/153140/Connecteam/reviews/)
Add to compare
Top-Rated Employee Scheduling for Deskless Teams - Easier Shifts, Fewer No-Shows. 14-Day Free Trial, No Card Needed.
Overall Score
93/100
Popularity45/50
Rating48/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.6
Features
4.5
Value for Money
4.5
Paid plans start at
$29.00Flat Rate, Per Month
Free Trial
Free Version
Category features
9/23
Pros and Cons
KO
Krysti O
Mental Health Care, 11 - 50 employeesUsed the software for: Less than 6 months.
“The mobile app makes it convenient for employees to stay informed and connected, and it helps streamline daily operations while reducing the need for multiple systems.“
June 11, 2026
BG
Britany G
Hospital & Health Care, 11 - 50 employeesUsed the software for: Less than 6 months.
“Time off - Not being able to see who else is off in the same view of a leave request and inability to block a date when too many staff request off for the same date.“
July 7, 2026
[Read all 5,309 reviews→](https://www.capterra.com/p/153140/Connecteam/reviews/)
[
](https://www.capterra.com/p/213340/Google-Calendar/)
## [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/)
[
4.8 (4,267)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)[View all reviews](https://www.capterra.com/p/213340/Google-Calendar/reviews/)
[](https://www.capterra.com/p/213340/Google-Calendar/)Add to compare
Scheduling solution that helps users create shareable calendars, schedule team meetings or events, add tasks, RSVP options, and more.
Overall Score
90/100
Popularity41/50
Rating49/50
Review Breakdown
Ease of Use
4.8
Customer Service
4.4
Features
4.7
Value for Money
4.8
Paid plans start at
Not provided by the vendor
Category features
15/23
Pros and Cons
DH
Daniel H
Higher Education, 51 - 200 employeesUsed the software for: More than 2 years.
“Google Calendar has helped me boost my productivity by making it easy for me to find time to schedule for upcoming events like virtual meetings, reservations and online lectures.“
July 12, 2026
RC
Ron C
Industrial Automation, 501 - 1,000 employeesUsed the software for: More than 2 years.
“The application also lacks a native capacity management system that would block a booking if the maximum number of trained operators for a specific machine is not met for a given time slot.“
July 14, 2026
[Read all 4,267 reviews→](https://www.capterra.com/p/213340/Google-Calendar/reviews/)
[
](https://www.capterra.com/p/127994/Jobber/)
## [Jobber](https://www.capterra.com/p/127994/Jobber/)
[
4.6 (1,476)](https://www.capterra.com/p/127994/Jobber/reviews/)[View all reviews](https://www.capterra.com/p/127994/Jobber/reviews/)
[](https://www.capterra.com/p/127994/Jobber/)Add to compare
Join over 250K home service pros using Jobber. Organize your business, win more jobs, and get paid 4X faster. Get started today.
Overall Score
88/100
Popularity40/50
Rating48/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.6
Features
4.3
Value for Money
4.4
Paid plans start at
$39.00Flat Rate, Per Month
Free Trial
Free Version
Category features
8/23
Pros and Cons
SL
Sai L
Health, Wellness and Fitness, 5,001 - 10,000 employeesUsed the software for: I used a free trial.
“The reliability of the platform and the continuous updates show a commitment to user success, making it an essential tool for any modern service provider looking to scale efficiently.“
June 17, 2026
DV
David V
Information Technology and Services, 11 - 50 employeesUsed the software for: 1-2 years.
“As a web developer, their lead capture form does offer an embed option, but the form itself is massive in length and will break any design of a webpage that you put it on. “
August 6, 2026
[Read all 1,476 reviews→](https://www.capterra.com/p/127994/Jobber/reviews/)
[
](https://www.capterra.com/p/153076/Homebase/)
## [Homebase](https://www.capterra.com/p/153076/Homebase/)
[
4.6 (1,153)](https://www.capterra.com/p/153076/Homebase/reviews/)[View all reviews](https://www.capterra.com/p/153076/Homebase/reviews/)
[](https://www.capterra.com/p/153076/Homebase/)Add to compare
Plan and publish schedules instantly with availability tracking, overtime alerts, and labor-saving scheduling tools.
Overall Score
87/100
Popularity39/50
Rating48/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.5
Features
4.5
Value for Money
4.6
Paid plans start at
$30.00Usage Based, Per Month
Free Trial
Free Version
Category features
12/23
Pros and Cons
JH
Jeff H
Medical Practice, 11 - 50 employeesUsed the software for: More than 2 years.
“It’s made things like scheduling employees, tracking hours, and keeping up with team communication a lot easier because everything is in one place.“
June 24, 2026
JH
Jeff H
Medical Practice, 11 - 50 employeesUsed the software for: More than 2 years.
“I’ve run into a few minor bugs and occasional delays with syncing, which can be frustrating when things are time-sensitive.“
June 24, 2026
[Read all 1,153 reviews→](https://www.capterra.com/p/153076/Homebase/reviews/)
[
](https://www.capterra.com/p/142620/Doodle/)
## [Doodle](https://www.capterra.com/p/142620/Doodle/)
[
4.6 (1,838)](https://www.capterra.com/p/142620/Doodle/reviews/)[View all reviews](https://www.capterra.com/p/142620/Doodle/reviews/)
[](https://www.capterra.com/p/142620/Doodle/)Add to compare
Save valuable hours each week—organize meetings, appointments, and events easily with Doodle.
Overall Score
85/100
Popularity38/50
Rating47/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.4
Features
4.4
Value for Money
4.6
Paid plans start at
$6.95Per User, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
YN
Yasmine N
Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years.
“I like its pricing structure its is flexible and affordable and includes a free version.“
June 28, 2026
K F
Education Management, 2 - 10 employeesUsed the software for: More than 2 years.
“Probably just the ads. But I use the free service so I'm not sure what to expect. And sometimes integrating it is a little clunky.“
January 12, 2026
[Read all 1,838 reviews→](https://www.capterra.com/p/142620/Doodle/reviews/)
[
](https://www.capterra.com/p/153752/Vagaro/)
## [Vagaro](https://www.capterra.com/p/153752/Vagaro/)
[
4.7 (3,649)](https://www.capterra.com/p/153752/Vagaro/reviews/)[View all reviews](https://www.capterra.com/p/153752/Vagaro/reviews/)
[](https://www.capterra.com/p/153752/Vagaro/)Add to compare
Manage your schedule, get booked 24/7, send text reminders, manage memberships, securely process payments & more. FREE 1 month trial.
Overall Score
85/100
Popularity39/50
Rating46/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.6
Features
4.6
Value for Money
4.6
Paid plans start at
$23.99Flat Rate, Per Month
Free Trial
Free Version
Category features
9/23
Pros and Cons
AM
Alessandra M
Music, 10,001+ employeesUsed the software for: More than 2 years.
“We use Vagaro to manage our rehearsal studio rentals and our music academy classes, and this software has literally saved my daily organization.“
July 6, 2026
Carlos B
Cosmetics, 11 - 50 employeesUsed the software for: More than 2 years.
“After purchasing the hardware, we quickly discovered that the system is highly restrictive and essentially locked down, limiting our ability to integrate additional front desk accessories and hardware.“
May 20, 2026
[Read all 3,649 reviews→](https://www.capterra.com/p/153752/Vagaro/reviews/)
[
](https://www.capterra.com/p/174830/GlossGenius/)
## [GlossGenius](https://www.capterra.com/p/174830/GlossGenius/)
[
4.8 (349)](https://www.capterra.com/p/174830/GlossGenius/reviews/)[View all reviews](https://www.capterra.com/p/174830/GlossGenius/reviews/)
[](https://www.capterra.com/p/174830/GlossGenius/)Add to compare
All-in-one business management system that grows the revenue of single-location & multi-location beauty, wellness & health businesses.
Overall Score
84/100
Popularity34/50
Rating50/50
Review Breakdown
Ease of Use
4.8
Customer Service
4.7
Features
4.7
Value for Money
4.7
Paid plans start at
$24.00Flat Rate, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
BL
Brooks L
Retail, 2 - 10 employeesUsed the software for: 6-12 months.
“Gloss Genius is mainly used by people who work independently or own small salons/spas and it helps keep everything in order!“
June 3, 2026
LP
Lyla P
Cosmetics, Self-employedUsed the software for: Less than 6 months.
“Later on in the day, after putting a ticket in explaining what had happened with my account, I got an email explaining how switching subscriptions will automatically bill the subscription I switch to, which had absolutely nothing to do with what I said, so overall poor costumer service.“
March 20, 2026
[Read all 349 reviews→](https://www.capterra.com/p/174830/GlossGenius/reviews/)
Need a Little Help?
Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes.
[
](https://www.capterra.com/p/151722/TSheets/)
## [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/)
[
4.7 (7,021)](https://www.capterra.com/p/151722/TSheets/reviews/)[View all reviews](https://www.capterra.com/p/151722/TSheets/reviews/)
[](https://www.capterra.com/p/151722/TSheets/)Add to compare
Schedule jobs, coordinate teams, track time and track projects, all in one place.
Overall Score
84/100
Popularity37/50
Rating47/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.8
Features
4.5
Value for Money
4.6
Paid plans start at
$20.00Per User, Per Month
Free Trial
Free Version
Category features
17/23
Pros and Cons
AA
Audry A
Real Estate, 11 - 50 employeesUsed the software for: More than 2 years.
“It provides a reliable and organized way to manage employee time tracking, especially for teams that need structure, accountability, and integration with payroll systems. While there is a bit of a learning curve for more advanced features, the day to day usability is strong and it works well for managing time tracking efficiently“
April 16, 2026
PK
Patrick K
Construction, 11 - 50 employeesUsed the software for: More than 2 years.
“Additionally, I have occasionally noticed minor sync glitches when clocking in from areas with spotty mobile network coverage, forcing me to perform manual corrections after the fact.“
June 11, 2026
[Read all 7,021 reviews→](https://www.capterra.com/p/151722/TSheets/reviews/)
[
](https://www.capterra.com/p/141842/Weave/)
## [Weave](https://www.capterra.com/p/141842/Weave/)
[
4.3 (673)](https://www.capterra.com/p/141842/Weave/reviews/)[View all reviews](https://www.capterra.com/p/141842/Weave/reviews/)
[](https://www.capterra.com/p/141842/Weave/)Add to compare
Appointment scheduling solution that helps businesses manage bookings, reminders, payments, email marketing, reviews and more.
Overall Score
84/100
Popularity37/50
Rating47/50
Review Breakdown
Ease of Use
4.5
Customer Service
3.9
Features
4.3
Value for Money
4.1
Paid plans start at
$199.00Other, Per Month
Free Trial
Free Version
Category features
11/23
Pros and Cons
LC
Louise C
Cosmetics, 11 - 50 employeesUsed the software for: 1-2 years.
“The feature I appreciated most was the ability to communicate with patients through text messaging, which helped improve responsiveness and patient engagement.“
June 16, 2026
RB
Ryan E B
Mental Health Care, 11 - 50 employeesUsed the software for: Less than 6 months.
“I have video proof of softphone failing while Slack works.“
June 5, 2026
[Read all 673 reviews→](https://www.capterra.com/p/141842/Weave/reviews/)
[
](https://www.capterra.com/p/121248/When-I-Work/)
[
4.5 (1,300)](https://www.capterra.com/p/121248/When-I-Work/reviews/)[View all reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/)
Add to compare
Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance & communicate with workers.
Overall Score
83/100
Popularity37/50
Rating46/50
Review Breakdown
Ease of Use
4.5
Customer Service
4.4
Features
4.3
Value for Money
4.4
Paid plans start at
$2.50Per User, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
LY
Laura Y
Translation and Localization, 2 - 10 employeesUsed the software for: Less than 6 months.
“Also, it integrates with my Google Calendar so I am able to see my other tasks side by side with my WIW tasks.“
July 7, 2026
LJ
Lauren J
Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: Less than 6 months.
“Unfortunately, it would not always show the most recently updated responses or schedule and as a result it became unreliable.“
May 24, 2026
[Read all 1,300 reviews→](https://www.capterra.com/p/121248/When-I-Work/reviews/)
[
](https://www.capterra.com/p/180087/Boulevard/)
## [Boulevard](https://www.capterra.com/p/180087/Boulevard/)
[
4.6 (383)](https://www.capterra.com/p/180087/Boulevard/reviews/)[View all reviews](https://www.capterra.com/p/180087/Boulevard/reviews/)
[](https://www.capterra.com/p/180087/Boulevard/)Add to compare
Boulevard makes scheduling fast and simple for your clients while maximizing revenue and boosting staff productivity.
Overall Score
82/100
Popularity34/50
Rating48/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.7
Features
4.4
Value for Money
4.5
Paid plans start at
$176.00Other, Per Month
Free Trial
Free Version
Category features
21/23
Pros and Cons
Tami H
Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: Less than 6 months.
“The daily calendar allows me to see who's working, and I can easily interface for available times,booking, client info, services offered and it's all color coded.“
July 23, 2026
George H
Medical Practice, 2 - 10 employeesUsed the software for: Less than 6 months.
“The software looked promising during the initial Zoom demos, but once we started using it daily, we experienced several major operational problems.“
May 18, 2026
[Read all 383 reviews→](https://www.capterra.com/p/180087/Boulevard/reviews/)
[
](https://www.capterra.com/p/176567/Bookings/)
## [Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/)
[
4.4 (168)](https://www.capterra.com/p/176567/Bookings/reviews/)[View all reviews](https://www.capterra.com/p/176567/Bookings/reviews/)
[](https://www.capterra.com/p/176567/Bookings/)Add to compare
Appointment scheduling solution that enables businesses to manage online booking, confirmation emails, calendar invites, and more.
Overall Score
81/100
Popularity33/50
Rating48/50
Review Breakdown
Ease of Use
4.4
Customer Service
4.1
Features
4.2
Value for Money
4.4
Paid plans start at
$6.00Per User, Per Month
Free Trial
Free Version
Category features
13/23
Pros and Cons
KL
Kate L
Machinery, 11 - 50 employeesUsed the software for: Less than 6 months.
“The automatic confirmations and reminders helped reduce missed appointments, and its integration with Outlook and Microsoft Teams made managing calendars and virtual meetings simple and efficient.“
July 24, 2026
Lauren S
Higher Education, 11 - 50 employeesUsed the software for: Less than 6 months.
“Some of the booking templates feel limited.“
January 14, 2026
[Read all 168 reviews→](https://www.capterra.com/p/176567/Bookings/reviews/)
[
](https://www.capterra.com/p/90628/QGenda/)
## [QGenda](https://www.capterra.com/p/90628/QGenda/)
[
4.2 (68)](https://www.capterra.com/p/90628/QGenda/reviews/)[View all reviews](https://www.capterra.com/p/90628/QGenda/reviews/)
[](https://www.capterra.com/p/90628/QGenda/)Add to compare
QGenda Advanced Scheduling automates scheduling, adheres to your rules, reduces administrative burden, and increases user satisfaction
Overall Score
81/100
Popularity34/50
Rating47/50
Review Breakdown
Ease of Use
4.1
Customer Service
4.2
Features
4.1
Value for Money
4.0
Paid plans start at
Not provided by the vendor
Category features
16/23
Pros and Cons
JR
Jessie R
Medical Practice, 51 - 200 employeesUsed the software for: 6-12 months.
“I love the organization of the program and being able to customize what the provider and the users see.“
April 18, 2025
LG
Leah G
Hospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months.
“I wasn’t happy with how my signable documents turned out after they were mapped by QGenda.“
April 17, 2025
[Read all 68 reviews→](https://www.capterra.com/p/90628/QGenda/reviews/)
[
](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)
## [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)
[
4.7 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)[View all reviews](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)
[](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)Add to compare
7shifts helps restaurants manage their schedules, time clock, team communication, labor compliance, payroll, tips & more. Start free!
Overall Score
80/100
Popularity33/50
Rating47/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.7
Features
4.5
Value for Money
4.6
Paid plans start at
$39.99Other, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
Mai M
Hospitality, 51 - 200 employeesUsed the software for: 1-2 years.
“All my FOH staff uses it and enjoys it because it is so user friendly and allows them to communicate with me and fellow colleagues with incredible ease!“
December 29, 2025
NW
Nathaniel W
Food & Beverages, 2 - 10 employeesUsed the software for: 1-2 years.
“One of the only downsides 27 is that the app sometimes crashes and it’s hard to understand which amount of hours are being calculated and then with American companies they use it.“
January 2, 2026
[Read all 1,212 reviews→](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)
[
](https://www.capterra.com/p/40229/MINDBODY/)
## [Mindbody](https://www.capterra.com/p/40229/MINDBODY/)
[
4.0 (2,993)](https://www.capterra.com/p/40229/MINDBODY/reviews/)[View all reviews](https://www.capterra.com/p/40229/MINDBODY/reviews/)
[](https://www.capterra.com/p/40229/MINDBODY/)Add to compare
Mindbody simplifies scheduling, seamlessly manages your business end-to-end, attracts new clients, and grows your revenue.
Overall Score
80/100
Popularity37/50
Rating43/50
Review Breakdown
Ease of Use
3.9
Customer Service
3.8
Features
4.0
Value for Money
3.6
Paid plans start at
Not provided by the vendor
Category features
12/23
Pros and Cons
JT
Jarvis T
Health, Wellness and Fitness, 201 - 500 employeesUsed the software for: More than 2 years.
“Mindbody’s primary strength lies in its niche specialization; it successfully caters to the health and wellness industry where few other platforms offer a comparable end-to-end solution.“
April 22, 2026
J M
Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months.
“Now the transaction fees is working with mind body and is a new feature, everyone has to be sold a new contract because current contracts don't work with the transaction fees, which now requires more time for not only clients, you again.“
May 25, 2026
[Read all 2,993 reviews→](https://www.capterra.com/p/40229/MINDBODY/reviews/)
[
](https://www.capterra.com/p/142542/Sling/)
## [Sling](https://www.capterra.com/p/142542/Sling/)
[
4.6 (212)](https://www.capterra.com/p/142542/Sling/reviews/)[View all reviews](https://www.capterra.com/p/142542/Sling/reviews/)
[](https://www.capterra.com/p/142542/Sling/)Add to compare
Employee scheduling tool that helps businesses manage employee attendance, labor cost optimization, shift scheduling, and more.
Overall Score
80/100
Popularity33/50
Rating47/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.4
Features
4.5
Value for Money
4.6
Paid plans start at
$2.00Per User, Per Month
Free Trial
Free Version
Category features
13/23
Pros and Cons
BK
Blerta K
Education Management, 2 - 10 employeesUsed the software for: More than 2 years.
“I can use the mobile app to view the schedule between lessons without having to get to my desk.“
May 23, 2026
KM
Kylee M
Events Services, 11 - 50 employeesUsed the software for: 1-2 years.
“It's getting more expensive as our team grows, as it's priced per employee.“
June 8, 2026
[Read all 212 reviews→](https://www.capterra.com/p/142542/Sling/reviews/)
[
](https://www.capterra.com/p/191978/Acuity-Scheduling/)
## [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/)
[
4.8 (5,757)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)[View all reviews](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)
[](https://www.capterra.com/p/191978/Acuity-Scheduling/)Add to compare
Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software.
Overall Score
79/100
Popularity33/50
Rating46/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.6
Features
4.7
Value for Money
4.7
Paid plans start at
$20.00Flat Rate, Per Month
Free Trial
Free Version
Category features
12/23
Pros and Cons
JS
Janapher S
Hospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months.
“I liked how Acuity Scheduling makes it simple to manage appointments, reduce scheduling conflicts, and provide clients with an easy way to book available times.“
July 20, 2026
CH
Connie H
Marketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years.
“The embeddable booking widgets were hard to customize.“
July 25, 2026
[Read all 5,757 reviews→](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)
[
](https://www.capterra.com/p/208534/Adit/)
## [Adit](https://www.capterra.com/p/208534/Adit/)
[
4.7 (300)](https://www.capterra.com/p/208534/Adit/reviews/)[View all reviews](https://www.capterra.com/p/208534/Adit/reviews/)
[](https://www.capterra.com/p/208534/Adit/)Add to compare
Adit is practice management software that helps healthcare practices streamline operations, increase production, and acquire patients.
Overall Score
79/100
Popularity31/50
Rating48/50
Review Breakdown
Ease of Use
4.7
Customer Service
4.7
Features
4.6
Value for Money
4.7
Paid plans start at
$399.00Flat Rate, Per Month
Free Trial
Free Version
Category features
15/23
Pros and Cons
JH
Jennifer H
Medical Practice, 11 - 50 employeesUsed the software for: 6-12 months.
“Having so many tools in one platform—patient communication, online scheduling, payments, reviews, phones, forms, and analytics—has streamlined our daily operations and eliminated the need for multiple systems.“
July 11, 2026
BN
Brian N
Hospital & Health Care, 2 - 10 employeesUsed the software for: 1-2 years.
“Attribution accuracy can be imperfect in multi-touch patient journeys; first/last-touch models may oversimplify actual conversion paths.“
June 24, 2026
[Read all 300 reviews→](https://www.capterra.com/p/208534/Adit/reviews/)
[
](https://www.capterra.com/p/136078/Float/)
## [Float](https://www.capterra.com/p/136078/Float/)
[
4.5 (1,621)](https://www.capterra.com/p/136078/Float/reviews/)[View all reviews](https://www.capterra.com/p/136078/Float/reviews/)
[](https://www.capterra.com/p/136078/Float/)Add to compare
Resource management software for delivery teams—plan capacity, staff projects, and track delivery performance in one place.
Overall Score
79/100
Popularity32/50
Rating47/50
Review Breakdown
Ease of Use
4.5
Customer Service
4.5
Features
4.2
Value for Money
4.4
Paid plans start at
$12.00Per User, Per Month
Free Trial
Free Version
Category features
14/23
Pros and Cons
Beatrice K
Environmental Services, 51 - 200 employeesUsed the software for: 1-2 years.
“I love the ease, layout, design, colors, and capabilities to schedule and block time for myself and others.“
April 30, 2026
Danny C
Insurance, 2 - 10 employeesUsed the software for: 6-12 months.
“One drawback of Float is that, while the interface is clean and easy to use, it can feel a bit limited when you need more detailed reporting or deeper customization. If you’re looking for highly granular analytics or advanced filtering, the built-in tools may not go as far as you’d like.“
April 22, 2026
[Read all 1,621 reviews→](https://www.capterra.com/p/136078/Float/reviews/)
[
](https://www.capterra.com/p/162588/HoneyBook/)
## [HoneyBook](https://www.capterra.com/p/162588/HoneyBook/)
[
4.7 (687)](https://www.capterra.com/p/162588/HoneyBook/reviews/)[View all reviews](https://www.capterra.com/p/162588/HoneyBook/reviews/)
[](https://www.capterra.com/p/162588/HoneyBook/)Add to compare
Everything you need to manage projects: scheduling, proposals, contracts, payments, and more. Start your 7 day free trial today.
Overall Score
79/100
Popularity33/50
Rating46/50
Review Breakdown
Ease of Use
4.6
Customer Service
4.7
Features
4.5
Value for Money
4.6
Paid plans start at
$36.00Flat Rate, Per Month
Free Trial
Free Version
Category features
10/23
Pros and Cons
AG
Ashleie G
Program Development, Self-employedUsed the software for: More than 2 years.
“It’s easy to setup and receive payments, send and receive emails and contracts with my customers and rarely have I had any tech issues.“
May 10, 2026
JP
Jodi P
Design, 2 - 10 employeesUsed the software for: 1-2 years.
“Instead of being able to quickly schedule a live support call and show the issue in real time, I had to type everything out in chat and wait between responses.“
June 19, 2026
[Read all 687 reviews→](https://www.capterra.com/p/162588/HoneyBook/reviews/)
[
](https://www.capterra.com/p/178376/ShiftWizard/)
## [ShiftWizard](https://www.capterra.com/p/178376/ShiftWizard/)
[
4.4 (723)](https://www.capterra.com/p/178376/ShiftWizard/reviews/)[View all reviews](https://www.capterra.com/p/178376/ShiftWizard/reviews/)
[](https://www.capterra.com/p/178376/ShiftWizard/)Add to compare
Connect, engage, and empower your team. Let's make staff scheduling and communication easy, so you can focus on caring for patients.
Overall Score
79/100
Popularity33/50
Rating46/50
Review Breakdown
Ease of Use
4.3
Customer Service
4.4
Features
4.3
Value for Money
4.4
Paid plans start at
Not provided by the vendor
Category features
6/23
Pros and Cons
Geena M
Hospital & Health Care, 10,001+ employeesUsed the software for: More than 2 years.
“Overall, I feel shift wizard cuts scheduling concerns in half with its services provided through the software.“
October 21, 2024
AI
Aimee I
Hospital & Health Care, 51 - 200 employeesUsed the software for: 1-2 years.
“I don't like the shift swap feature, it didn't always work well when someone would be working for you, it was too many steps and didn't always work for an effective shift swap.“
July 22, 2024
[Read all 723 reviews→](https://www.capterra.com/p/178376/ShiftWizard/reviews/)
[
](https://www.capterra.com/p/145039/WellnessLiving/)
## [WellnessLiving](https://www.capterra.com/p/145039/WellnessLiving/)
[
4.4 (613)](https://www.capterra.com/p/145039/WellnessLiving/reviews/)[View all reviews](https://www.capterra.com/p/145039/WellnessLiving/reviews/)
[](https://www.capterra.com/p/145039/WellnessLiving/)Add to compare
Online booking, scheduling, lead generation, client retention, reporting and low cost merchant processing for every business.
Overall Score
79/100
Popularity32/50
Rating47/50
Review Breakdown
Ease of Use
4.3
Customer Service
4.3
Features
4.3
Value for Money
4.2
Paid plans start at
$69.00Flat Rate, Per Month
Free Trial
Free Version
Category features
10/23
Pros and Cons
DW
Destinee W
Sports, 11 - 50 employeesUsed the software for: More than 2 years.
“Enjoy that they have a mobile app that we can customize to our own brand for the customers to easily use and access their classes and account.“
March 19, 2026
Sally G
Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months.
“They told me so many things would transfer from my existing software to WL, but hardly any of it did - now I'm constantly using a spreadsheet for member credits, client credits, and gift certificates.“
May 19, 2026
[Read all 613 reviews→](https://www.capterra.com/p/145039/WellnessLiving/reviews/)
[
](https://www.capterra.com/p/167811/Deputy/)
## [Deputy](https://www.capterra.com/p/167811/Deputy/)
[
4.6 (773)](https://www.capterra.com/p/167811/Deputy/reviews/)[View all reviews](https://www.capterra.com/p/167811/Deputy/reviews/)
[](https://www.capterra.com/p/167811/Deputy/)Add to compare
Web-based solution that helps businesses schedule staff, track time & attendance, manage leave, export timesheets to payroll, and more.
Overall Score
78/100
Popularity32/50
Rating46/50
Review Breakdown
Ease of Use
4.5
Customer Service
4.5
Features
4.4
Value for Money
4.5
Paid plans start at
$6.50Per User, Per Month
Free Trial
Free Version
Category features
11/23
Pros and Cons
RS
Radha S
Legal Services, 51 - 200 employeesUsed the software for: Less than 6 months.
“The app offers strong functionality for scheduling, timekeeping, and staff management. While there was a learning curve at first, it performed well once set up and in regular use.“
April 20, 2026
ND
Nicole D
Hospitality, 11 - 50 employeesUsed the software for: 1-2 years.
“There is a clause in the terms and conditions that you cannot do a class action and their compensation for errors is $100“
May 27, 2026
[Read all 773 reviews→](https://www.capterra.com/p/167811/Deputy/reviews/)
[View all Scheduling Software](#all-products)
Most Popular
Popularity Score
Popular
Highly Rated
Ratings Score
Highest Rated
To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence.
Date published:January 5, 2026