# Best Scheduling Software 2026 | Capterra > Find the top Scheduling software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs. Source: https://www.capterra.com/scheduling-software/features/873-room-booking/ --- # Best Scheduling Software Last updated on July 24, 2026 How to find the right Scheduling Software? Learn more from our team about Scheduling Software pricing features and benefits in our Scheduling Buyers Guide ## What is scheduling software and how do I choose the right one? Researched by: [Molly Burke](https://www.capterra.com/resources/author/mburke/)and reviewed by: [Caroline Rousseau](https://www.capterra.com/resources/author/caroline-rousseau/) Updated on July 24, 2026 Scheduling software automates the scheduling of events, projects, employees, and various other resources, typically through a shared calendar.  Management professionals across countless industries—including office managers, operations managers, and general managers—use scheduling software. Most scheduling software solutions are priced on a “per user, per month” basis. Entry-level plans start around $2.50 but can range up to $10+ per user per month. When acquiring this type of tool, in addition to evaluating price, users should also ask vendors the following questions: _Does this tool integrate well with our critical existing software?_ _Can we add customizable fields to appointment booking requests?_ _Does the tool offer helpful automation features, such as automatic alerts and notifications or real-time scheduling?_  _Does the software allow you to send personalized messages to users, such as customers, employees, or project stakeholders?_  _What kind of data privacy protections does this tool provide?_  For more information consult our [Scheduling Buyers Guide](#buyers-guide-content) ## Humanity Schedule [4.3 (379)](https://www.capterra.com/p/248404/Humanity/reviews/) What is this product about? Flexible employee scheduling that automates shift planning, reduces staffing errors, and keeps labor costs under control. [Learn more](https://www.capterra.com/p/248404/Humanity/) Pros and cons based on reviews - Comprehensive scheduling features - Intuitive and simple operation - Occasional technical difficulties Starting price Not available Free demo Highest and lowest rated features - Mobile Access4.6 - Calendar Management4.6 - Employee Management4.7 - Employee Scheduling4.7 - Automated Scheduling4.2 - Shift Swapping4.3 - Availability Management3.5 - Timesheet Management4.5 #### Selected review snippet S Sandra A. Hospital & Health Care, 51-200 employees > "The layout feels intuitive, and it doesn’t take long to find what I need." April 28, 2026 Ease of use 4.2 (379) #### Selected review snippet E Ernesto Q. Health, Wellness and Fitness, 51-200 employees > "It also allows for different viewing filters and is highly customizable in terms of shift lengths, color coding, tags, and other visibility features." April 27, 2026 Most popular Integrations BambooHR 4.7 Square Point of Sale 4.6 Workday HCM 4.5 Dayforce HCM 4.2 Namely 4.2 Humanity Schedule connects with 5+ software tools[See all integrations](https://www.capterra.com/p/248404/Humanity/#integrations) --- ## Dash [4.3 (44)](https://www.capterra.com/p/252344/DaySmart-Recreation/reviews/) What is this product about? Simplify facility, staff, and resource scheduling with tools built to reduce errors, maximize usage, and save time. [Learn more](https://www.capterra.com/p/252344/DaySmart-Recreation/) Starting price Not available Free demo Highest and lowest rated features - Calendar Management4.5 - Facility Scheduling4.3 - Resource Scheduling4.3 - Employee Management4.5 - Activity Tracking3.5 - Self Service Portal3.0 - Third-Party Integrations3.0 - Alerts/Notifications4.0 #### Selected review snippet G Greg F. Recreational Facilities and Services, 51-200 employees > "The interface is intuitive for both administrators and players, which has significantly reduced the amount of time I spend answering routine questions." June 29, 2026 Ease of use 4.1 (44) #### Selected review snippet G Greg F. Recreational Facilities and Services, 51-200 employees > "The interface is intuitive for both administrators and players, which has significantly reduced the amount of time I spend answering routine questions." June 29, 2026 --- ## Visual Planning [4.5 (117)](https://www.capterra.com/p/176283/Visual-Planning/reviews/) What is this product about? Plan and track Projects, Jobs, Work Orders, Machines, and Equipment with Visual Planning to optimize resources and boost efficiency. [Learn more](https://www.capterra.com/p/176283/Visual-Planning/) Starting price $55.00 Per User, Per Month Free trial Free demo Highest and lowest rated features - Calendar Management4.3 - Real-time Scheduling4.4 - User Management4.5 - Task Scheduling4.4 - Self Service Portal1.0 - Mobile Access4.2 - Online Booking3.0 - Reporting & Statistics2.0 Ease of use 4.4 (117) #### Selected review snippet Elon E. Financial Services, 1,001-5,000 employees > "Very visual and flexible approach to scheduling - you can easily manage resources, projects, and workloads with drag-and-drop, and everything is clear at a glance." April 6, 2026 Most popular Integrations Dropbox 4.5 Microsoft Excel 4.5 OneDrive 4.5 Microsoft SharePoint 4.4 Google Calendar 4.8 Microsoft Word 4.7 Visual Planning connects with 32+ software tools[See all integrations](https://www.capterra.com/p/176283/Visual-Planning/#integrations) #### Selected review snippet L Logan H. Accounting, 5,001-10,000 employees > "Payroll-related tracking is helpful, but may require integrations or additional setup depending on your systems." June 8, 2026 --- Connect with a Capterra advisor for a free 15-minute consultation Get a personalized software list aligned to your business needs with guidance from our expert advisors. ## When I Work [4.5 (1299)](https://www.capterra.com/p/121248/When-I-Work/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance & communicate with workers. [Learn more](https://www.capterra.com/p/121248/When-I-Work/) Pros and cons based on reviews - Streamlined shift management - Intuitive and accessible design - Frequent glitches and instability - Unreliable and excessive alerts Starting price $2.50 Per User, Per Month Free trial Highest and lowest rated features - Mobile Access4.5 - Real-time Scheduling4.4 - Calendar Management4.4 - Timesheet Management4.5 - Alerts/Notifications4.1 - Multi-Location3.4 - Group Scheduling3.0 - Calendar Sync4.3 #### Selected review snippet Lauren H. Veterinary, 11-50 employees > "Value for the money, the customer support, the ease of use, the user interface, the features to track absences and days off requested, reporting, employee management and just a nice format for setting up schedules" August 8, 2025 Ease of use 4.5 (1,299) #### Selected review snippet Stenie O. Food & Beverages, 11-50 employees > "When I work is great for time tracking, team communication, and saving time on scheduling. Plus, you can make your business schedule ahead of time, and with its calendar and appointment options, employees can swap their schedule as well." March 10, 2026 Most popular Integrations PayPal 4.6 QuickBooks Online 4.2 Gusto 4.1 Google Calendar 4.8 Zapier 4.0 Meta for Business 4.4 When I Work connects with 19+ software tools[See all integrations](https://www.capterra.com/p/121248/When-I-Work/#integrations) #### Selected review snippet C Cameron D. Sporting Goods, 1-10 employees > "Integration with quickbooks is a breeze." May 25, 2023 --- ## OpenBlue Employee [5.0 (2)](https://www.capterra.com/p/230514/FMSEmployee/#reviews) What is this product about? Meeting room booking and scheduling solution that helps businesses with desk booking, visitor management, visual floor plans, and more. [Learn more](https://www.capterra.com/p/230514/FMSEmployee/) Starting price Not available Highest and lowest rated features - Booking Management5.0 - Customizable Fields5.0 - Mobile Access5.0 - Online Booking5.0 - Real-time Scheduling5.0 - Real-Time Updates5.0 - Reporting & Statistics5.0 Ease of use 5.0 (2) Most popular Integrations Microsoft 365 4.6 Webex Suite 4.4 ADP Workforce Now 4.4 Microsoft Outlook 4.5 Workday HCM 4.5 Oracle PeopleSoft 4.1 Ellucian 3.6 Microsoft Entra ID 4.7 OpenBlue Employee connects with 8+ software tools[See all integrations](https://www.capterra.com/p/230514/FMSEmployee/#integrations) --- ## TimeTap [4.5 (260)](https://www.capterra.com/p/139709/TimeTap/reviews/) What is this product about? The most powerful, customizable, and secure appointment scheduling tool that is trusted by esteemed organizations around the world. [Learn more](https://www.capterra.com/p/139709/TimeTap/) Starting price $28.45 Flat Rate, Per Month Free trial Free demo Highest and lowest rated features - Booking Management4.8 - Online Booking5.0 - Calendar Management4.4 - Real-time Scheduling4.4 - Mobile Access4.2 - Calendar Sync4.5 - Customizable Fields4.0 - Access Controls/Permissions4.5 #### Selected review snippet R Racquel L. Health, Wellness and Fitness, 1-10 employees > "After gaining a clear grasp of your business requirements, you have the flexibility to tailor them to align perfectly with your objectives." November 9, 2023 Ease of use 4.3 (260) #### Selected review snippet Christine B. Health, Wellness and Fitness, 1-10 employees > "We work with multiple service providers and have been able to test out multiple functions during the free trial." April 15, 2026 Most popular Integrations PayPal 5.0 Microsoft 365 4.6 Google Calendar 4.3 Stripe 4.6 Square Payments 5.0 Microsoft Outlook 4.5 TimeTap connects with 7+ software tools[See all integrations](https://www.capterra.com/p/139709/TimeTap/#integrations) #### Selected review snippet B Bruce W. E-Learning, 1-10 employees > "It was able to integrate with Stripe, a requirement for me." July 25, 2025 --- ## Connecteam [4.6 (5302)](https://www.capterra.com/p/153140/Connecteam/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Top-Rated Employee Scheduling for Deskless Teams - Easier Shifts, Fewer No-Shows. 14-Day Free Trial, No Card Needed. [Learn more](https://www.capterra.com/p/153140/Connecteam/) Pros and cons based on reviews - Unified platform for teamwork - Centralized real-time team messaging - Inconsistent and excessive notifications - Recurring technical glitches Starting price $29.00 Flat Rate, Per Month Free trial Free demo Highest and lowest rated features - Mobile Access4.7 - Timesheet Management4.7 - Calendar Management4.6 - Employee Management4.7 - Third-Party Integrations3.5 - Alerts/Notifications4.4 - Real-Time Notifications4.5 - Access Controls/Permissions4.4 #### Selected review snippet G Giorgio D. Fine Art, 1-10 employees > "The user in your face is phenomenal and I love that there’s options for Geo tracking, whether that be something you choose to use or decide not to, depending on a company’s needs." August 25, 2025 Ease of use 4.7 (5,302) #### Selected review snippet J Julia C. Warehousing, 11-50 employees > "It offers a wide range of tools that help us manage scheduling, communication, and daily operations all in one place, which has been extremely helpful for our team. While we’re still learning all of its features and exploring everything it can do, the platform has already made a positive impact on how we stay organized." April 17, 2026 Most popular Integrations QuickBooks Online 4.4 ADP Workforce Now 4.4 Gusto 4.4 Google Calendar 4.4 Xero 4.2 Zapier 4.0 Connecteam connects with 13+ software tools[See all integrations](https://www.capterra.com/p/153140/Connecteam/#integrations) #### Selected review snippet G Grace K. Consumer Services, 1-10 employees > "It was able to bridge a gap in our business that we had previously not been able to fill with other platforms." December 9, 2025 --- [## Google Workspace](https://www.capterra.com/p/247901/Google-Workspace/) [4.7 (17631)](https://www.capterra.com/p/247901/Google-Workspace/reviews/) 88% recommend What is this product about? Google Workspace is how teams of all sizes connect, create, and collaborate — to drive innovation from any device, and any location. [Learn more](https://www.capterra.com/p/247901/Google-Workspace/) Pros and cons based on reviews - Integrated real-time teamwork suite - Centralized productivity environment - Occasional slowdowns and lag - Dependence on stable internet Starting price $7.00 Per User, Per Month Free trial Highest and lowest rated features - Calendar Management4.8 - Mobile Access4.6 - Calendar Sync4.7 - Real-time Scheduling4.7 - Online Booking4.5 - Third-Party Integrations4.5 - Task Scheduling4.5 - Access Controls/Permissions4.6 #### Selected review snippet C Camencia F. Broadcast Media, Self-employed > "I also like the auto sync and back up features; which make it easier to, input information and then to go about your day without push buttons." July 23, 2025 Ease of use 4.6 (17,631) #### Selected review snippet H Holly B. Broadcast Media, 51-200 employees > "I check my google emails quickly and respond timely using my AI tool to craft a response and schedule next steps video meetings and sent saved documents from my google drive." February 19, 2026 Most popular Integrations Confluence 4.5 Zapier 4.7 Tableau 4.6 Lucidchart 4.5 Miro 4.7 Adobe Workfront 4.3 Google Workspace connects with 37+ software tools[See all integrations](https://www.capterra.com/p/247901/Google-Workspace/#integrations) #### Selected review snippet B Brigitte T. Hospital & Health Care, 51-200 employees > "The seamless integration between tools like Gmail, Drive, and Calendar also helps keep everything organized in one place." April 15, 2026 --- [## Zoom Workplace](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) [4.6 (14636)](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/reviews/) 85% recommend What is this product about? With Team Chat, Phone, AI Companion, and more, Zoom Workplace is the platform for your best work. [Learn more](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/) Pros and cons based on reviews - Comprehensive virtual meeting features - Dynamic group collaboration tools - Frequent technical glitches - Sensitive to internet quality Starting price $14.99 Per User, Per Month Highest and lowest rated features - Mobile Access4.8 - Access Controls/Permissions4.8 - Reminders4.7 - Reporting & Statistics4.7 - Drag & Drop4.8 - Calendar Management4.8 - API4.8 - Alerts/Notifications4.8 #### Selected review snippet S Staliseia W. Information Technology and Services, Self-employed > "The video quality is consistently strong, and the integration with messaging and scheduling tools helps streamline our workflow. While there’s room for improvement in navigation between features, it’s become an essential part of how we stay connected and productive" November 25, 2025 Ease of use 4.6 (14,636) #### Selected review snippet K Kanika K. Education Management, 51-200 employees > "The ability to easily record meetings on the cloud or directly to the computer is extremely useful, and the transcript feature is superb for reviewing discussions and maintaining records." April 21, 2026 Most popular Integrations Google Drive 4.8 PayPal 4.6 Salesforce Sales Cloud 4.4 Google Workspace 4.8 Jira 4.4 Asana 4.5 Zoom Workplace connects with 59+ software tools[See all integrations](https://www.capterra.com/p/144037/Zoom-Video-Conferencing/#integrations) #### Selected review snippet C Clyde W. Food & Beverages, 501-1,000 employees > "It also provides the ability to integrate SSO which creates a seamless sign in for users while providing additional security for sign ins." June 3, 2026 --- [## Wix](https://www.capterra.com/p/169007/Wix/) [4.4 (10737)](https://www.capterra.com/p/169007/Wix/reviews/) What is this product about? Streamline your scheduling process and drive more revenue with Wix’s online booking solution. [Learn more](https://www.capterra.com/p/169007/Wix/) Pros and cons based on reviews - Beginner-friendly website creation - Flexible drag-and-drop editor - Slow loading and lag issues - Occasional glitches and support delays Starting price $17.00 Flat Rate, Per Month Free trial Highest and lowest rated features - Online Booking4.6 - Calendar Management4.6 - Customizable Branding4.7 - Drag & Drop4.7 - Third-Party Integrations4.2 - Alerts/Notifications4.5 - Reporting & Statistics4.5 - Mobile Access4.5 #### Selected review snippet M Mark C. Museums and Institutions, 501-1,000 employees > "Our older desktop users get a clean, structured interface, while younger mobile users get a fast, intuitive tour layout." June 14, 2026 Ease of use 4.5 (10,737) #### Selected review snippet D Danielle E. Mental Health Care, Self-employed > "You can customize with your own photos and videos, easily reach out to customer support and access your site to make edits, whenever you want." April 14, 2026 Most popular Integrations PayPal 4.7 Dropbox 4.5 Mailchimp 4.5 Google Workspace 4.7 Eventbrite 4.6 Instagram 4.8 Wix connects with 71+ software tools[See all integrations](https://www.capterra.com/p/169007/Wix/#integrations) #### Selected review snippet A Alexia R. Hospital & Health Care, 11-50 employees > "I had an issue connecting my Google Sheets to make an automation, but it was resolved pretty quickly." July 3, 2026 --- [## Clockify](https://www.capterra.com/p/169607/Clockify/) [4.8 (9252)](https://www.capterra.com/p/169607/Clockify/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Schedule employees’ working hours, make plans on a timeline, organize shifts and track time spend on each assignment with Clockify. [Learn more](https://www.capterra.com/p/169607/Clockify/) Pros and cons based on reviews - Robust project time management - Comprehensive productivity tracking tools - Inconsistent mobile and desktop experience - Cumbersome manual time entry Starting price $4.99 Per User, Per Month Free trial Highest and lowest rated features - Calendar Management4.7 - Timesheet Management4.7 - Real-time Scheduling4.7 - Mobile Access4.5 - Alerts/Notifications4.2 - Calendar Sync4.2 - Task Scheduling4.5 - Customer Database4.4 #### Selected review snippet N Nayeli V. Consumer Services, 51-200 employees > "Clociky boasts a clean, intuitive interface that makes it easy for users of all tech levels to navigate. Upon logging in, you’re greeted with a dashboard that presents your tracked hours in a visually appealing format." October 11, 2024 Ease of use 4.8 (9,252) #### Selected review snippet R Radha S. Legal Services, 51-200 employees > "The straightforward interface made daily tracking simple, and the reporting features were useful for reviewing productivity and workload distribution. While some advanced functionality requires a paid plan, Clockify worked well for core time tracking and was especially effective for teams or individuals looking for a practical, no‑frills solution." April 22, 2026 Most popular Integrations Trello 4.5 Jira 4.6 Basecamp 4.3 Asana 4.6 GitHub 4.8 monday.com AI Work Platform 4.6 Clockify connects with 30+ software tools[See all integrations](https://www.capterra.com/p/169607/Clockify/#integrations) #### Selected review snippet A Alper G. Information Technology and Services, 1-10 employees > "The integration with various tools and platforms further enhances its functionality, allowing seamless workflow management." October 14, 2024 --- [## QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) [4.7 (7015)](https://www.capterra.com/p/151722/TSheets/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Schedule jobs, coordinate teams, track time and track projects, all in one place. [Learn more](https://www.capterra.com/p/151722/TSheets/) Pros and cons based on reviews - Responsive, knowledgeable assistance - Efficient workflow automation - Recurring glitches and slowdowns - Login and account management hurdles Starting price $20.00 Per User, Per Month Free trial Highest and lowest rated features - Real-time Scheduling4.7 - Calendar Management4.6 - Mobile Access4.5 - Calendar Sync4.6 - Customizable Fields4.0 - Timesheet Management4.5 - Third-Party Integrations3.8 - Task Scheduling4.5 #### Selected review snippet L Laura M. Construction, 1-10 employees > "Very user friendly." March 17, 2025 Ease of use 4.6 (7,015) #### Selected review snippet A Audry A. Real Estate, 11-50 employees > "It provides a reliable and organized way to manage employee time tracking, especially for teams that need structure, accountability, and integration with payroll systems. While there is a bit of a learning curve for more advanced features, the day to day usability is strong and it works well for managing time tracking efficiently" April 20, 2026 Most popular Integrations QuickBooks Online 4.5 Xero 4.4 RUN Powered by ADP 4.6 Expensify 4.5 QuickBooks Online Advanced 4.6 Justworks 4.6 QuickBooks Time connects with 44+ software tools[See all integrations](https://www.capterra.com/p/151722/TSheets/#integrations) #### Selected review snippet A Andrena T. Financial Services, 1-10 employees > "I like how the quickbooks time is integrated into quickbooks itself instead of having to have multiple applications." November 28, 2025 --- [## Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) [4.8 (5751)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software. [Learn more](https://www.capterra.com/p/191978/Acuity-Scheduling/) Pros and cons based on reviews - Streamlined and intuitive scheduling - Quick and guided onboarding process - Limited mobile app functionality Starting price $20.00 Flat Rate, Per Month Free trial Highest and lowest rated features - Calendar Management4.7 - Real-time Scheduling4.8 - Online Booking4.7 - Calendar Sync4.6 - Group Scheduling4.1 - Booking Management4.3 - Real-Time Updates4.4 - Mobile Access4.6 #### Selected review snippet R Rachel P. Religious Institutions, 11-50 employees > "It has a sleek, modern and clean feel to it, which is what attracted me to it." February 10, 2026 Ease of use 4.6 (5,751) #### Selected review snippet J Jeff R. Construction, 11-50 employees > "I have used this for 8+ years and it is so easy to create a customer facing site for customers to book appointments, it syncs up with my calendar, and my rates have hardly gone up since I signed up as they are loyal to their customers and grandfather them in (my pricing was held at what I signed up for even though the price of my plan went up). " June 4, 2026 Most popular Integrations Google Workspace 4.7 QuickBooks Online 4.3 Zoho CRM 4.3 Zapier 4.7 Constant Contact 4.3 iCloud 4.6 Acuity Scheduling connects with 46+ software tools[See all integrations](https://www.capterra.com/p/191978/Acuity-Scheduling/#integrations) #### Selected review snippet Eric T. Automotive, 501-1,000 employees > "Acuity Scheduling integrated well into the process and tools we were using. " December 17, 2025 --- [## Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) [4.8 (4211)](https://www.capterra.com/p/213340/Google-Calendar/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Scheduling solution that helps users create shareable calendars, schedule team meetings or events, add tasks, RSVP options, and more. [Learn more](https://www.capterra.com/p/213340/Google-Calendar/) Pros and cons based on reviews - Comprehensive diGital organization tool - Streamlined daily task management - Cluttered and confusing interface - Inconsistent and overwhelming notifications Starting price Not available Free trial Highest and lowest rated features - Calendar Management4.8 - Calendar Sync4.7 - Real-time Scheduling4.8 - Real-Time Notifications4.7 - Room Booking4.3 - Online Booking4.5 - Group Scheduling4.6 - Availability Management4.6 #### Selected review snippet Namratha C. Information Technology and Services, 11-50 employees > "The interface is clean and intuitive, making it easier to create, edit, and view events at a glance." February 23, 2026 Ease of use 4.8 (4,211) #### Selected review snippet Yugma S. Biotechnology, 201-500 employees > "The ability to create recurring events, set reminders, and integrate with other tools helps ensure nothing is missed in a fast-paced lab and project environment." May 22, 2026 Most popular Integrations Google Docs 4.7 Google Drive 4.8 Slack 4.7 Google Workspace 4.7 Zoom Workplace 4.8 Gmail 4.9 Google Calendar connects with 20+ software tools[See all integrations](https://www.capterra.com/p/213340/Google-Calendar/#integrations) #### Selected review snippet S Sam S. Telecommunications, 1-10 employees > "I like that it has a lot of integrations with other software, it works well with few bugs, and has apps for phone or basically anywhere I go." March 17, 2026 --- [## Calendly](https://www.capterra.com/p/148036/Calendly/) [4.7 (4129)](https://www.capterra.com/p/148036/Calendly/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Calendly simplifies scheduling for teams and individuals—automate bookings, reduce no-shows, and stay focused on high-value work. [Learn more](https://www.capterra.com/p/148036/Calendly/) Starting price $10.00 Per User, Per Month Free trial Highest and lowest rated features - Online Booking4.8 - Calendar Management4.7 - Calendar Sync4.7 - Real-time Scheduling4.7 - Third-Party Integrations4.3 - Mobile Access4.6 - Self Service Portal4.0 - Reporting & Statistics4.3 #### Selected review snippet B Boston S. Marketing and Advertising, 1-10 employees > "The interface is nice and streamlined on the front end and the back end." November 6, 2024 Ease of use 4.7 (4,129) #### Selected review snippet S Sauve G. Insurance, 11-50 employees > "I like the ability to create custom calendar links that I share with both existing clients and prospects making it simple for them a convenient appointment time without having any back and forth .The smooth calendar integration prevent double bookings automatically which eliminates scheduling conflicts." June 11, 2026 Most popular Integrations PayPal 4.6 Slack 4.7 Salesforce Sales Cloud 4.4 Microsoft 365 4.7 Gmail 4.8 GoTo Meeting 4.4 Calendly connects with 108+ software tools[See all integrations](https://www.capterra.com/p/148036/Calendly/#integrations) #### Selected review snippet A Alfiya Ashfaque M. Computer & Network Security, 1,001-5,000 employees > "It is integrated with Zoom which helps me streamlining all of my meetings efficiently" January 29, 2025 --- [## Vagaro](https://www.capterra.com/p/153752/Vagaro/) [4.7 (3644)](https://www.capterra.com/p/153752/Vagaro/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Manage your schedule, get booked 24/7, send text reminders, manage memberships, securely process payments & more. FREE 1 month trial. [Learn more](https://www.capterra.com/p/153752/Vagaro/) Pros and cons based on reviews - Streamlined business operations - Automated appointment notifications - Frequent glitches and downtime - Limited and inflexible payment options Starting price $23.99 Flat Rate, Per Month Free trial Highest and lowest rated features - Calendar Management4.7 - Online Booking4.6 - Mobile Access4.6 - Real-time Scheduling4.7 - Third-Party Integrations3.4 - Calendar Sync4.6 - Booking Management4.6 - Access Controls/Permissions4.5 #### Selected review snippet D Donielle B. Retail, Self-employed > "I really like how user friendly Vagaro is, especially for day to day use in my business." April 16, 2026 Ease of use 4.6 (3,644) #### Selected review snippet S Sai Akshith L. Education Management, 11-50 employees > "Vagaro provides a reliable and scalable platform for managing client appointments and business operations smoothly, making it a solid tool for service management." July 3, 2026 Most popular Integrations Microsoft Excel 4.8 WordPress 4.6 Zoom Workplace 4.6 QuickBooks Online 3.8 Instagram 4.7 Gusto 4.6 Vagaro connects with 10+ software tools[See all integrations](https://www.capterra.com/p/153752/Vagaro/#integrations) #### Selected review snippet C Camillia S. Retail, 1-10 employees > "Overall, I am glad I made the switch to Vagaro and I can have everything I desire on one website." April 10, 2026 --- [## Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [4.5 (3530)](https://www.capterra.com/p/79104/Smartsheet/reviews/) What is this product about? Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. [Learn more](https://www.capterra.com/p/79104/Smartsheet/) Pros and cons based on reviews - Real-time team collaboration tools - Comprehensive project tracking platform - High and restrictive pricing - Performance and reliability concerns Starting price $12.00 Per User, Per Month Free trial Highest and lowest rated features - Calendar Management4.6 - Mobile Access4.6 - Task Scheduling4.7 - Customizable Fields4.7 - Reminders4.1 - Real-Time Notifications4.4 - Alerts/Notifications4.3 - Availability Management4.5 #### Selected review snippet Julieann L. Construction, 1-10 employees > "Smartsheet takes all the benefits of Excel and creates an intuitive and super-simple to use platform." February 19, 2026 Ease of use 4.3 (3,530) #### Selected review snippet M Matt B. Broadcast Media, 1,001-5,000 employees > "Smartsheet supports a wide range of use cases, from workflow automation and reporting to governance, compliance, project management, and client-facing solutions." June 8, 2026 Most popular Integrations Google Drive 4.7 Jira 4.4 Microsoft Outlook 4.7 Tableau 4.7 Workplace from Meta 4.4 Okta 4.7 Smartsheet connects with 69+ software tools[See all integrations](https://www.capterra.com/p/79104/Smartsheet/#integrations) #### Selected review snippet Aditi S. Marketing and Advertising, 11-50 employees > "Integration with other platforms helped us to cut down a lot of extra work." June 11, 2024 --- [## Brevo](https://www.capterra.com/p/132996/brevo/) [4.6 (3497)](https://www.capterra.com/p/132996/brevo/reviews/) 86% recommend What is this product about? Brevo is a software that offers businesses with email/SMS marketing, automation, CRM, live chat, and transactional email tools. [Learn more](https://www.capterra.com/p/132996/brevo/) Pros and cons based on reviews - Beginner-friendly setup and navigation - Intuitive and organized interface - Performance and reliability concerns - Strict and unclear account controls Starting price $9.00 Usage Based, Per Month Highest and lowest rated features - Customizable Fields4.3 - Mobile Access4.2 - API4.5 - Calendar Management4.4 - Availability Management3.9 - Customizable Branding4.2 - Third-Party Integrations4.2 - Online Booking4.3 #### Selected review snippet A Adrian H. Information Technology and Services, Self-employed > "There are simple ways to set up forms within the interface that allows sign-up connection without the need to use any other form plugin." September 8, 2025 Ease of use 4.6 (3,497) #### Selected review snippet B Blerta K. Education Management, 1-10 employees > "The functionality and user-friendly interface in terms of email handling are wonderful and our small teaching faculty was able to design and mail gorgeous monthly newsletters to our potential students in a very short time." March 30, 2026 Most popular Integrations PayPal 4.6 WordPress 4.6 Shopify 4.5 Zendesk Suite 4.4 Freshdesk 4.5 Zapier 4.8 Brevo connects with 58+ software tools[See all integrations](https://www.capterra.com/p/132996/brevo/#integrations) #### Selected review snippet M Miljana J. Performing Arts, Self-employed > "Integrations – Easily connects with tools like WordPress, Shopify, and CRM systems." March 7, 2025 --- [## Paycor](https://www.capterra.com/p/133745/Paycor-Perform/) [4.3 (3066)](https://www.capterra.com/p/133745/Paycor-Perform/reviews/) What is this product about? Paycor Scheduling automates and optimizes scheduling while empowering employees to manage their own schedules. [Learn more](https://www.capterra.com/p/133745/Paycor-Perform/) Pros and cons based on reviews - Intuitive and accessible platform - Comprehensive performance tracking tools - Frequent technical glitches and delays - Unreliable and slow phone assistance Starting price Not available Highest and lowest rated features - Calendar Management4.5 - Mobile Access4.2 - Timesheet Management4.7 - Employee Scheduling4.2 - Reminders3.9 - Access Controls/Permissions3.7 - API4.1 - Real-Time Notifications4.3 #### Selected review snippet j jarvis T. Health, Wellness and Fitness, 501-1,000 employees > "The platform is highly intuitive, and I particularly value the seamless onboarding process and the added financial flexibility provided by early direct deposits." April 17, 2026 Ease of use 4.3 (3,066) #### Selected review snippet Doris G. Nanotechnology, 11-50 employees > "The software is user-friendly and offers a wide range of features, including payroll processing, time tracking, benefits administration, and recruiting tools." May 14, 2026 Most popular Integrations Ease 4.5 Blackbaud Financial Edge NXT 4.2 Workforce.com 4.8 Mitratech AssureHire 3.9 Sterling 4.0 Altametrics 4.6 Paycor connects with 23+ software tools[See all integrations](https://www.capterra.com/p/133745/Paycor-Perform/#integrations) #### Selected review snippet L Liz E. Non-Profit Organization Management, 201-500 employees > "We also are pleased with Integrations with both our benefits and retirement plan." June 22, 2026 --- [## Wrike](https://www.capterra.com/p/76113/Wrike/) [4.4 (3027)](https://www.capterra.com/p/76113/Wrike/reviews/) What is this product about? Wrike is the AI-powered work delivery platform for intelligent scheduling, helping you create reliable project timelines. [Learn more](https://www.capterra.com/p/76113/Wrike/) Pros and cons based on reviews - Centralized real-time team collaboration - Comprehensive project tracking tools - High and inflexible pricing structure - Frequent minor bugs and glitches Starting price $10.00 Per User, Per Month Free trial Highest and lowest rated features - Calendar Management4.5 - Real-time Scheduling4.5 - Mobile Access4.1 - Task Scheduling4.6 - Calendar Sync4.0 - Online Booking4.4 - Employee Scheduling4.5 - Employee Management3.0 #### Selected review snippet O Ojaswini W. Marketing and Advertising, 10,001+ employees > "Additionally, the flexibility of the interface is a major advantage." May 6, 2026 Ease of use 4.2 (3,027) #### Selected review snippet T Thiago F. Marketing and Advertising, 201-500 employees > "It is a robust platform that helps centralize project management, improve workflow visibility, and keep teams aligned across multiple demands and deadlines." April 21, 2026 Most popular Integrations QuickBooks Online 4.3 Microsoft Outlook 4.3 Bitbucket 4.6 Microsoft Viva Engage 4.2 Marketo Engage 4.8 Zoho Books 4.4 Wrike connects with 136+ software tools[See all integrations](https://www.capterra.com/p/76113/Wrike/#integrations) #### Selected review snippet L Lauren P. Entertainment, 501-1,000 employees > "Wrike’s integrations are also a big win; being able to connect it to tools like Outlook, Teams, Box keep communication and files tied directly to the work." April 22, 2026 --- [## Mindbody](https://www.capterra.com/p/40229/MINDBODY/) [4.0 (2993)](https://www.capterra.com/p/40229/MINDBODY/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Mindbody simplifies scheduling, seamlessly manages your business end-to-end, attracts new clients, and grows your revenue. [Learn more](https://www.capterra.com/p/40229/MINDBODY/) Pros and cons based on reviews - Centralized fitness class management - Comprehensive wellness business platform - High and unpredictable pricing - Frequent technical glitches Starting price $79.00 Flat Rate, Per Month Highest and lowest rated features - Real-time Scheduling4.5 - Calendar Management4.3 - Online Booking4.2 - Mobile Access4.2 - Calendar Sync4.2 - Customer Database4.2 - Multi-Location3.0 - Task Scheduling4.2 #### Selected review snippet H Hannah S. Facilities Services, 1-10 employees > "Ease of use, super simple and user friendly." February 5, 2026 Ease of use 3.9 (2,993) #### Selected review snippet Z Zachary H. Recreational Facilities and Services, 1-10 employees > "Mindbody has provided valuable analytics for my community. As we move forward with offering new services, MB already has the ability to schedule them and track payments." March 4, 2026 Most popular Integrations Google Analytics 360 4.7 Google Calendar 4.5 Xero 4.4 Constant Contact 4.4 ActiveCampaign 4.6 Meta for Business 4.8 Mindbody connects with 36+ software tools[See all integrations](https://www.capterra.com/p/40229/MINDBODY/#integrations) #### Selected review snippet J Julie B. Health, Wellness and Fitness, 1-10 employees > "I like the integration of third-party apps, like Classpass." November 12, 2025 --- [## Housecall Pro](https://www.capterra.com/p/140363/HouseCall-Pro/) [4.7 (2742)](https://www.capterra.com/p/140363/HouseCall-Pro/reviews/) 89% recommend What is this product about? Housecall Pro helps home service companies schedule jobs, assign technicians, and set arrival windows—all from one intuitive platform. [Learn more](https://www.capterra.com/p/140363/HouseCall-Pro/) Pros and cons based on reviews - Intuitive and accessible interface - Facilitates scalable business growth - Cumbersome and inflexible invoicing - Frequent bugs disrupt workflow Starting price $79.00 Flat Rate, Per Month Free trial Highest and lowest rated features - Real-time Scheduling4.6 - Calendar Management4.4 - Mobile Access4.3 - Online Booking4.3 - Customer Database3.9 - Calendar Sync4.1 - Self Service Portal3.8 - Booking Management4.1 #### Selected review snippet M MURTAZA L. Construction, 11-50 employees > "The scheduling feature is very intuitive and makes managing jobs and technicians straightforward and efficient." April 14, 2026 Ease of use 4.6 (2,742) #### Selected review snippet M MURTAZA L. Construction, 11-50 employees > "The scheduling feature is very intuitive and makes managing jobs and technicians straightforward and efficient." April 14, 2026 Most popular Integrations Mailchimp 4.5 QuickBooks Online 4.4 Google Calendar 4.5 Stripe 4.6 Zapier 4.7 Meta for Business 3.3 SendGrid 4.2 Twilio 4.4 CallRail 4.5 Housecall Pro connects with 24+ software tools[See all integrations](https://www.capterra.com/p/140363/HouseCall-Pro/#integrations) --- [## Procore](https://www.capterra.com/p/56250/Procore/) [4.5 (2668)](https://www.capterra.com/p/56250/Procore/reviews/) 82% recommend What is this product about? Procore construction management software handles construction projects, resources, people, and financials from planning to closeout. [Learn more](https://www.capterra.com/p/56250/Procore/) Pros and cons based on reviews - Centralized construction management platform - Comprehensive project tracking tools - Frequent bugs and workflow disruptions - Cumbersome email notification system Starting price Not available Highest and lowest rated features - Calendar Management4.1 - Mobile Access4.3 - Reporting & Statistics4.7 - Access Controls/Permissions3.7 - Third-Party Integrations3.0 - Availability Management4.0 - Timesheet Management4.5 #### Selected review snippet J Joseph C. Construction, 51-200 employees > "Procore will allow all of the projects managed within our company to be managed in a single, universal format which will significantly increase efficiency." August 26, 2022 Ease of use 4.4 (2,668) #### Selected review snippet J Joe W. Construction, 51-200 employees > "The best thing about Procore is the real time updating of drawings and progress pics so everybody on my team knows where we stand without having to reach out and start an email chain." June 3, 2026 Most popular Integrations Box 4.4 Microsoft SharePoint 4.4 Smartsheet 4.5 Okta 4.7 Domo 4.3 ClearPathGPS 4.9 Procore connects with 81+ software tools[See all integrations](https://www.capterra.com/p/56250/Procore/#integrations) #### Selected review snippet D Dora Y. Construction, 51-200 employees > "The best benefit of Procore is core integration." February 11, 2025 --- [## NetSuite](https://www.capterra.com/p/135757/NetSuite/) [4.2 (2055)](https://www.capterra.com/p/135757/NetSuite/reviews/) What is this product about? Web-based & AI-powered enterprise resource planning (ERP) tool that gives businesses the visibility & control needed to make decisions. [Learn more](https://www.capterra.com/p/135757/NetSuite/) Pros and cons based on reviews - Automated financial process integration - Unified inventory and operations control - High and unpredictable costs - Frequent bugs and unresolved errors Starting price Not available Highest and lowest rated features - Third-Party Integrations4.8 - Customer Database4.0 - Calendar Management5.0 - Access Controls/Permissions4.5 - Real-Time Updates2.5 - Multi-Location3.0 - Availability Management4.0 - Customizable Fields4.0 #### Selected review snippet T Teresa Z. Wholesale, 51-200 employees > "What I like the most about NetSuite is its innovative AI technology, which could significantly reduce the amount of manual work involved within the business" March 25, 2026 Ease of use 4.0 (2,055) #### Selected review snippet S Sachin P. Consumer Goods, 51-200 employees > "Its real-time reporting and scalability were especially valuable for supporting business growth and decision-making. If you want, tell me your role (e.g., finance, ops, sales), and I can tailor it to sound more personal and specific." April 8, 2026 Most popular Integrations Docusign 4.7 Box 4.4 BambooHR 4.6 Microsoft Outlook 4.3 SAP Concur 3.9 Expensify 4.1 NetSuite connects with 19+ software tools[See all integrations](https://www.capterra.com/p/135757/NetSuite/#integrations) #### Selected review snippet K Keson Y. Transportation/Trucking/Railroad, 51-200 employees > "What I liked most about NetSuite was how it brings multiple business functions into one integrated platform." March 25, 2026 --- [## Doodle](https://www.capterra.com/p/142620/Doodle/) [4.6 (1838)](https://www.capterra.com/p/142620/Doodle/reviews/) [Capterra Shortlist](https://www.capterra.com/scheduling-software/#shortlist) What is this product about? Save valuable hours each week—organize meetings, appointments, and events easily with Doodle. [Learn more](https://www.capterra.com/p/142620/Doodle/) Pros and cons based on reviews - Efficient meeting scheduling tool - Streamlined large group coordination - Intrusive advertising in free version - Clunky mobile usability Starting price $6.95 Per User, Per Month Highest and lowest rated features - Calendar Management4.6 - Group Scheduling4.7 - Online Booking4.6 - Mobile Access4.5 - Alerts/Notifications4.4 - Calendar Sync4.4 - Multi-Location4.2 - Customizable Branding4.0 #### Selected review snippet J Julian V. Higher Education, 5,001-10,000 employees > "I liked that the interface was rather intuitive for participants." February 19, 2025 Ease of use 4.6 (1,838) #### Selected review snippet Brian Z. Mechanical or Industrial Engineering, 11-50 employees > "I personally have used Doodle in both personal and professional settings to capture multiple availabilities for social events, board meetings, or customer meetings." January 7, 2025 Most popular Integrations Slack 4.7 Zoom Workplace 5.0 Google Meet 4.8 Microsoft Teams 4.3 Google Calendar 4.9 Stripe 4.6 Doodle connects with 11+ software tools[See all integrations](https://www.capterra.com/p/142620/Doodle/#integrations) #### Selected review snippet M Michael B. Higher Education, 201-500 employees > "Very short learning curve makes it easy to integrate, even if one is unfamiliar with it. " June 22, 2022 --- Page 1 of 21 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (984) Products: Sort By: Featured Partners * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews Access Controls/Permissions AI Copilot Alerts/Notifications Appointment Scheduling Automated Scheduling Availability Management Booking Management Calendar Management Calendar Sync Customer Database Generative AI Group Scheduling Mobile Access Multi-Location Online Booking Real-time Scheduling Reminders Reporting & Statistics Room Booking Self Service Portal Task Scheduling Third-Party Integrations Timesheet Management Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Employee Scheduling Software](https://www.capterra.com/employee-scheduling-software/)[Payroll Software](https://www.capterra.com/payroll-software/)[Time Clock Software](https://www.capterra.com/time-clock-software/)[Workforce Management Software](https://www.capterra.com/workforce-management-software/)[Compensation Management Software](https://www.capterra.com/compensation-management-software/)[Attendance Tracking Software](https://www.capterra.com/attendance-tracking-software/)[Benefits Administration Software](https://www.capterra.com/benefits-administration-software/)[Leave Management System Software](https://www.capterra.com/leave-management-system-software/)[Time and Expense Software](https://www.capterra.com/time-and-expense-software/)[Direct Deposit Payroll Software](https://www.capterra.com/direct-deposit-payroll-software/) I'm looking for Scheduling Software that is: [Free](https://www.capterra.com/scheduling-software/s/free/)[For Mac](https://www.capterra.com/scheduling-software/s/mac/)[For Small Businesses](https://www.capterra.com/scheduling-software/s/small-businesses/) Table of Contents - [Essential scheduling software buying information](#essential-scheduling-software-buying-information) - [What are the most reviewed scheduling software systems?](#what-are-the-most-reviewed-scheduling-software-systems) - [What is scheduling software?](#what-is-scheduling-software) - [Scheduling software pricing](#scheduling-software-pricing) - [Scheduling software features rated by users](#scheduling-software-features-rated-by-users) - [Top scheduling software benefits identified by users](#top-scheduling-software-benefits-identified-by-users) - [Common challenges of scheduling software identified by users](#common-challenges-of-scheduling-software-identified-by-users) - [What is scheduling software used for?](#what-is-scheduling-software-used-for) - [Who uses scheduling software?](#who-uses-scheduling-software) - [Common scheduling software integrations](#common-scheduling-software-integrations) - [Recent trends in scheduling software](#recent-trends-in-scheduling-software) - [Learn more about scheduling software can help your business](#learn-more-about-scheduling-software-can-help-your-business) ## Essential scheduling software buying information Scheduling software automates the scheduling of events, projects, employees, and various other resources, typically through a shared calendar. Businesses use this software to plan internal and external activities, including client appointments, employee shifts, deliveries, projects, and customer communications.  A wide variety of professionals across industries use scheduling software—including office managers, operations managers, and general managers in the health, wellness, and fitness, medical, IT, construction, and manufacturing industries.  Most scheduling software solutions are priced on a “per user, per month” basis. Entry-level plans start around $2.50 but can range up to $10+ per user per month. First-time buyers should keep their budget, use cases, and necessary integrations in mind when evaluating vendors. Before making your investment, ask vendors the following questions: - Does this tool integrate well with our critical existing software, such as our video conferencing software, payment processing tool, online calendar, or helpdesk platform?  - Can we add customizable fields to appointment booking requests? - Does the tool offer helpful automation features, such as automatic alerts and notifications, real-time scheduling, or automatic time zone adjustment for online bookings?  - Does the software allow you to send personalized messages to users, such as customers, employees, or project stakeholders?  - What kind of data privacy protections, such as encryption and real-time activity logs, does this tool provide?  ## What are the most reviewed scheduling software systems?  [Capterra Shortlist](https://www.capterra.com/scheduling-software/shortlist/) identifies the top scheduling software systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective scheduling solution for their needs.\[[2](#sources)\] Here are the five most reviewed products in our Capterra Shortlist for this category: | Product | Overall score | Popularity score | Ratings score | | --- | --- | --- | --- | | [Calendly](https://www.capterra.com/p/148036/Calendly/) | 99/100 | 50/50 | 49/50 | | [Doodle](https://www.capterra.com/p/142620/Doodle/) | 96/100 | 48/50 | 48/50 | | [Clockify](https://www.capterra.com/p/169607/Clockify/) | 93/100 | 43/50 | 50/50 | | [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) | 93/100 | 43/50 | 50/50 | | [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) | 88/100 | 40/50 | 48/50 | These rankings are determined by combining verified user ratings and publicly available web search popularity data:  - **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for number and recency of reviews. - **Popularity score**: Relative popularity of software based on web search trends and products’ web presence. ## What is scheduling software? [Scheduling software](https://www.capterra.com/scheduling-software/) solutions help book events and appointments, create an employee schedule, and track employees’ time, shifts, and tasks. The tool can sync multiple calendars and allows users to share their availability by embedding their calendar links in emails or websites. This simplifies the appointment scheduling process for clients, customers, and teammates, and minimizes the possibility of a scheduling conflict.  Scheduling tools also allow users to control the number of bookings they receive per day by predefining their availability. These tools are capable of sending out automatic booking confirmation notifications as well as reminders about upcoming or canceled events. They can also track time to generate employee bandwidth reports.  Capterra covers 1,105 scheduling software products, and we published 22,579 reviews from scheduling software users in the past year.\[[3](#sources)\] ## Scheduling software pricing Most scheduling software products are priced on a per user, per month basis. Entry-level pricing plans range from $2.50 to $10+ per user, per month. - Entry-level scheduling software includes the core functionality of availability management and calendar management.  - A premium or advanced product that’s priced higher typically includes additional features such as mobile access, real-time notifications, and reminders.  First-time buyers should be aware of often-overlooked upfront and recurring costs, such as: - Data migration - Training - Hardware and IT - Maintenance and upgrades  [Free software](https://www.capterra.com/scheduling-software/s/free/) and free trial versions of paid software are also available. Free software plans provide access to basic features, and are ideal for businesses with a limited budget. With a free trial, businesses can try out software, typically for up to 14 days to see if it works for them. ## Scheduling software features rated by users All scheduling software tools include availability management and calendar management features, and most share a variety of common features such as alerts and notifications, calendar sync, and mobile access.  ### Core scheduling software features - **Calendar management:** Create schedules, organize meetings, prioritize tasks, track deadlines, and share these details with others. 87% of reviewers rate this feature as critical or highly important.  - **Availability management:** Monitor and analyze the availability of resources to help plan and streamline the service delivery to clients. 82% rate this feature as critical or highly important.  ### Highly-rated common scheduling software features Our analysis of proprietary reviews data reveals other common scheduling software features users rate as most valuable:  - **Real-time scheduling:** Based on availability, instantly confirm or deny a request when a new booking is made. 89% rate this feature as critical or highly important. - **Mobile access:** Access the software remotely via mobile devices. 83% rate this feature as critical or highly important. - **Booking management:** Create, update, and manage bookings, itineraries, and reservations. 83% rate this feature as critical or highly important. - **Customer database:** A collection of customer information such as contact details, demographics, previous interactions, etc. 81% rate this feature as critical or highly important. - **Alerts/notifications:** Alerts or notifications of various types such as pop-up messages, sounds, banners, or badges. 80% rate this feature as critical or highly important. - **Calendar sync:** Synchronize with other calendars to view mutual availability and schedules. 78% rate this feature as critical or highly important. - **Online booking:** Internet-based system that allows users to schedule online appointments or book tickets for rails, hotels, events, and more. 77% rate this feature as critical or highly important. ## Top scheduling software benefits identified by users **Increases team collaboration:** Users say scheduling software helps keep everyone, from individual contributors to managers to clients, connected and up to date. _“The use of the message boards, program design tools, app sign in functions, and scheduling have helped make this product a great success for our team and for communicating with our members.”_ –Steven M., owner/operator; health, wellness, and fitness **Automates meeting scheduling:** Scheduling software helps users maintain and improve client relationships across time zones.  _“We've been using this tool to engage our clients and customers globally. This has greatly improved our relationship and communication with my clients and they have continued to rely and trust our services as their leading financial services industry.”_ –Rahma B., fund accountant, financial services **Improves organization:** Reviewers say interactive displays and intuitive navigation makes it easy to leverage scheduling software to work more efficiently. _“\[The product\]’s timekeeping and project management features have been a game-changer for me. The intuitive interface makes it easy to track and manage my time efficiently, while the project management capabilities help me stay organized and on top of my tasks.”_ –Jonathan E., IT administrator, IT services  ## Common challenges of scheduling software identified by users Issue resolution, payment options, and pricing are the most frequently cited limitations of scheduling software in reviews from the past year. When narrowing your shortlist of products, be sure to ask vendors about their helpdesk or customer support offerings, the kinds of payment options available through booking management features, and the right pricing tier for your company’s budget. Some users note difficulties integrating their scheduling software with their existing tech stack. This can cause scheduling errors and confusion for customers, so make sure you look for products with good integration support. ## What is scheduling software used for? Analysis of our extensive scheduling software reviews highlight the most common use cases: - **Automate appointment management tasks:** Scheduling software allows users to easily create and manage calendar events, including client appointments, service bookings, and reservations, saving time with automated notifications and reminders. - **Provide a seamless customer experience:** Scheduling software stores a wealth of information that allows businesses to quickly and effectively assist customers.  - **Manage employees and shifts:** Scheduling software makes it easy for employees to set their work availability and for managers and administrators to make changes to employee information such as job titles and benefits.  Many scheduling software tools are designed to support specific industries: - [Appointment scheduling software](https://www.capterra.com/appointment-scheduling-software/)  - [Employee scheduling software](https://www.capterra.com/employee-scheduling-software/)  - [Medical scheduling software](https://www.capterra.com/medical-scheduling-software/) - [Patient scheduling software](https://www.capterra.com/patient-scheduling-software/)  - [Meeting scheduling software](https://www.capterra.com/meeting-software/) - [Production scheduling software](https://www.capterra.com/production-scheduling-software/)  - [Nurse scheduling software](https://www.capterra.com/nurse-scheduling-software/) - [Dock scheduling software](https://www.capterra.com/dock-scheduling-software/)   - [**Construction scheduling software**](https://www.capterra.com/construction-scheduling-software/) ## Who uses scheduling software? Scheduling software is used by businesses of all sizes and industries for booking calendar events including client appointments, events, reservations, meetings, deliveries, and employee shifts. This software market includes vendors that cater to specific sectors and industries, including medical, HR, construction, and manufacturing.  Capterra reviews data reveals that some of the most common kinds of scheduling software users work in administrative, IT, and marketing functions. Common job titles include: - Office manager - Operations manager - General manager Common industries include health, wellness, and fitness (9%), IT (6%), and construction (6%). Scheduling software is used in a wide variety of industries, most often by employees in administrative, IT and software development, and marketing roles. Nearly half of nearly 11,000 reviews published in the past year come from companies with 50 or fewer employees. ## Common scheduling software integrations We analyzed our extensive reviews database and determined the three categories that most often integrate with scheduling software are [HR](https://www.capterra.com/human-resource-software/), [time tracking](https://www.capterra.com/time-tracking-software/), and [project management](https://www.capterra.com/project-management-software/) software. These integrations allow businesses to seamlessly track hiring candidate interviews, employee hours worked, and progress made on projects. Capterra reviewers also note that integrating scheduling software with CRM, email, and helpdesk software helps streamline communication with clients and improves customer service.  ## Recent trends in scheduling software **AI improves interview experiences for job candidates**: AI has significantly improved the interview scheduling solution space within the last five years and continues to make a good impression on interviewees. Allowing your job candidate the flexibility to select their available dates through interview scheduling software makes your company easy to work with during the recruiting process, while automatically sending calendar invitations to interview attendees cuts down on your recruiters’ administrative workload.\[[4](#sources)\] AI has also improved the process of scheduling field services in industries such as power and utilities, property management, and telecommunications. However, reflecting a trend that exists in many industries, fears that automation will replace human workers has created friction between field service workers and organization leaders, and low end user acceptance of automated improvements. Organizations are advised to promote a culture of transparency and flexibility around the use of AI, sourcing input from field service workers on how to design, customize, and implement automated scheduling software in existing workflows.\[[5](#sources)\] ## Learn more about scheduling software can help your business - [5 Key Scheduling Software Features](https://www.capterra.com/resources/key-scheduling-software-features/) - [5 Top-Rated Scheduling Software for Marketing](https://www.capterra.com/resources/top-rated-marketing-scheduling-software/) Sources 1. **Capterra software pricing data:** Products evaluated for the pricing calculation were taken from our Inventory Management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in our directory that offer them. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 2. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology). 3. **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). 4. [Innovation Insight: AI-Enabled Interview Technology to Improve Candidate Experience](https://www.gartner.com/document/5144031?ref=solrAll&refval=399941299&), Gartner 5. [How to Exploit AI in Field Service Management Scheduling](https://www.gartner.com/document-reader/document/5728783?ref=solrAll&refval=429251105), Gartner ### Get to a better list with verified ratings & reviews ### Get to a better list with verified ratings & reviews Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues. Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology) ## Our Top 5 Picks 2026 Capterra Shortlist The five highest-scoring tools from our shortlist, compared on the metrics that matter most. Comparison of the top five products included in this Capterra Shortlist | Comparison categories | Top Rated
[](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d)
[Clockify](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d)[
4.8 (9,252)
](#d0fcb59b-e01f-4cd0-b481-a82d005f8b1d) | Feature Rich
[](#338729cf-fbf8-407b-95cc-a6d200b30c3a)
[Calendly](#338729cf-fbf8-407b-95cc-a6d200b30c3a)[
4.7 (4,129)
](#338729cf-fbf8-407b-95cc-a6d200b30c3a) | Top Support
[](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b)
[Connecteam](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b)[
4.6 (5,302)
](#953d0def-d4c2-4ecc-aa69-a6d200b7c72b) | Easy to Use
[](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d)
[Google Calendar](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d)[
4.8 (4,211)
](#d21b7cd3-66d4-4aee-90ea-a78a00b5b44d) | Great Value
[](#803cb64d-c013-48ac-afa1-a6d200b4bc5b)
[Jobber](#803cb64d-c013-48ac-afa1-a6d200b4bc5b)[
4.6 (1,468)
](#803cb64d-c013-48ac-afa1-a6d200b4bc5b) | | --- | --- | --- | --- | --- | --- | | Capterra score | 94/100 | 93/100 | 93/100 | 90/100 | 88/100 | | Starting price | $4.99/month | $10.00/month | $29.00/month | Not available | $39.00/month | | Free plan | Available | Available | Available | Not available | Not available | | Free trial | Available | 14-day trial | Available | 14-day trial | Available | | Standout Feature | Communication Management | Customizable Reports | Accounting Integration | Reminders | Activity Tracking | | Integrations | 30 integrations | 108 integrations | 13 integrations | 20 integrations | 35 integrations | ## Explore the Full Scheduling Shortlist ## Explore the Full Scheduling Shortlist [ ](https://www.capterra.com/p/169607/Clockify/) ## [Clockify](https://www.capterra.com/p/169607/Clockify/) [ 4.8 (9,252)](https://www.capterra.com/p/169607/Clockify/reviews/)[View all reviews](https://www.capterra.com/p/169607/Clockify/reviews/) [](https://www.capterra.com/p/169607/Clockify/)Add to compare Schedule employees’ working hours, make plans on a timeline, organize shifts and track time spend on each assignment with Clockify. Overall Score 94/100 Popularity45/50 Rating49/50 Review Breakdown Ease of Use 4.8 Customer Service 4.6 Features 4.6 Value for Money 4.7 Paid plans start at $4.99Per User, Per Month Free Trial Free Version Category features 15/23 Pros and Cons LP Lisa P Information Technology and Services, 501 - 1,000 employeesUsed the software for: More than 2 years. “The site offers insightful information about productivity trends that help one to better estimate future workloads and hone preparation accuracy.“ June 18, 2026 KM Karen M Publishing, 2 - 10 employeesUsed the software for: More than 2 years. “AWe have encountered the odd bug with syncing time entries and reports, and customer support can be slow regarding billing or payment issues.“ November 18, 2025 [Read all 9,252 reviews→](https://www.capterra.com/p/169607/Clockify/reviews/) [ ](https://www.capterra.com/p/148036/Calendly/) ## [Calendly](https://www.capterra.com/p/148036/Calendly/) [ 4.7 (4,129)](https://www.capterra.com/p/148036/Calendly/reviews/)[View all reviews](https://www.capterra.com/p/148036/Calendly/reviews/) [](https://www.capterra.com/p/148036/Calendly/)Add to compare Calendly simplifies scheduling for teams and individuals—automate bookings, reduce no-shows, and stay focused on high-value work. Overall Score 93/100 Popularity45/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.4 Features 4.5 Value for Money 4.5 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 17/23 Pros and Cons SK Samara Zuri K Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “We introduced it to simplify how meetings are planned across project teams, finance functions, leadership, clients and external stakeholders, and it has improved how we manage time and coordination.“ June 29, 2026 Caitie W Health, Wellness and Fitness, 51 - 200 employeesUsed the software for: 6-12 months. “The free version does not have many features at all and when you upgrade to a paid version I still wasn't very impressed with the scheduling options for the high volume of scheduling and variety of appointment types we have.“ March 27, 2026 [Read all 4,129 reviews→](https://www.capterra.com/p/148036/Calendly/reviews/) [ ](https://www.capterra.com/p/153140/Connecteam/) [ 4.6 (5,302)](https://www.capterra.com/p/153140/Connecteam/reviews/)[View all reviews](https://www.capterra.com/p/153140/Connecteam/reviews/) Add to compare Top-Rated Employee Scheduling for Deskless Teams - Easier Shifts, Fewer No-Shows. 14-Day Free Trial, No Card Needed. Overall Score 93/100 Popularity45/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.6 Features 4.5 Value for Money 4.5 Paid plans start at $29.00Flat Rate, Per Month Free Trial Free Version Category features 9/23 Pros and Cons KO Krysti O Mental Health Care, 11 - 50 employeesUsed the software for: Less than 6 months. “The mobile app makes it convenient for employees to stay informed and connected, and it helps streamline daily operations while reducing the need for multiple systems.“ June 11, 2026 BF Bethany F Entertainment, 11 - 50 employeesUsed the software for: 6-12 months. “There is no way to update the shift time if you forget to log in on time. If an employee starts their shift, and notices 10 mins in their forgot to start, they have to remender to update the time after they clockout.“ May 25, 2026 [Read all 5,302 reviews→](https://www.capterra.com/p/153140/Connecteam/reviews/) [ ](https://www.capterra.com/p/213340/Google-Calendar/) ## [Google Calendar](https://www.capterra.com/p/213340/Google-Calendar/) [ 4.8 (4,211)](https://www.capterra.com/p/213340/Google-Calendar/reviews/)[View all reviews](https://www.capterra.com/p/213340/Google-Calendar/reviews/) [](https://www.capterra.com/p/213340/Google-Calendar/)Add to compare Scheduling solution that helps users create shareable calendars, schedule team meetings or events, add tasks, RSVP options, and more. Overall Score 90/100 Popularity41/50 Rating49/50 Review Breakdown Ease of Use 4.8 Customer Service 4.4 Features 4.7 Value for Money 4.8 Paid plans start at Not provided by the vendor Category features 15/23 Pros and Cons José Javier F Education Management, Self-employedUsed the software for: More than 2 years. “It’s become my main tool for organizing English lessons, letting me quickly schedule sessions, set recurring weekly classes, and add Google Meet links for online students.“ May 29, 2026 Craig M Leisure, Travel & Tourism, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “One limitation is that some advanced scheduling and resource management features are less comprehensive than those offered by certain enterprise-focused calendar platforms.“ May 31, 2026 [Read all 4,211 reviews→](https://www.capterra.com/p/213340/Google-Calendar/reviews/) [ ](https://www.capterra.com/p/127994/Jobber/) ## [Jobber](https://www.capterra.com/p/127994/Jobber/) [ 4.6 (1,468)](https://www.capterra.com/p/127994/Jobber/reviews/)[View all reviews](https://www.capterra.com/p/127994/Jobber/reviews/) [](https://www.capterra.com/p/127994/Jobber/)Add to compare Join over 250K home service pros using Jobber. Organize your business, win more jobs, and get paid 4X faster. Get started today. Overall Score 88/100 Popularity40/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.6 Features 4.3 Value for Money 4.4 Paid plans start at $39.00Flat Rate, Per Month Free Trial Free Version Category features 8/23 Pros and Cons NR Nikole R Accounting, 2 - 10 employeesUsed the software for: More than 2 years. “What I like most about Jobber is how it simplifies scheduling, quoting, invoicing, and customer communication all in one system.“ May 1, 2026 GC Garrett C Construction, 2 - 10 employeesUsed the software for: More than 2 years. “While integrated with Zapier, some of the default settings don't work when a zap does the task making for some busy work tasks to clean up.“ April 24, 2026 [Read all 1,468 reviews→](https://www.capterra.com/p/127994/Jobber/reviews/) [ ](https://www.capterra.com/p/153076/Homebase/) ## [Homebase](https://www.capterra.com/p/153076/Homebase/) [ 4.6 (1,151)](https://www.capterra.com/p/153076/Homebase/reviews/)[View all reviews](https://www.capterra.com/p/153076/Homebase/reviews/) [](https://www.capterra.com/p/153076/Homebase/)Add to compare Plan and publish schedules instantly with availability tracking, overtime alerts, and labor-saving scheduling tools. Overall Score 87/100 Popularity39/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.5 Features 4.5 Value for Money 4.5 Paid plans start at $30.00Usage Based, Per Month Free Trial Free Version Category features 12/23 Pros and Cons JH Jeff H Medical Practice, 11 - 50 employeesUsed the software for: More than 2 years. “It’s made things like scheduling employees, tracking hours, and keeping up with team communication a lot easier because everything is in one place.“ June 24, 2026 JH Jeff H Medical Practice, 11 - 50 employeesUsed the software for: More than 2 years. “I’ve run into a few minor bugs and occasional delays with syncing, which can be frustrating when things are time-sensitive.“ June 24, 2026 [Read all 1,151 reviews→](https://www.capterra.com/p/153076/Homebase/reviews/) [ ](https://www.capterra.com/p/142620/Doodle/) ## [Doodle](https://www.capterra.com/p/142620/Doodle/) [ 4.6 (1,838)](https://www.capterra.com/p/142620/Doodle/reviews/)[View all reviews](https://www.capterra.com/p/142620/Doodle/reviews/) [](https://www.capterra.com/p/142620/Doodle/)Add to compare Save valuable hours each week—organize meetings, appointments, and events easily with Doodle. Overall Score 85/100 Popularity38/50 Rating47/50 Review Breakdown Ease of Use 4.6 Customer Service 4.4 Features 4.4 Value for Money 4.6 Paid plans start at $6.95Per User, Per Month Free Trial Free Version Category features 15/23 Pros and Cons YN Yasmine N Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “I like its pricing structure its is flexible and affordable and includes a free version.“ June 28, 2026 K F Education Management, 2 - 10 employeesUsed the software for: More than 2 years. “Probably just the ads. But I use the free service so I'm not sure what to expect. And sometimes integrating it is a little clunky.“ January 12, 2026 [Read all 1,838 reviews→](https://www.capterra.com/p/142620/Doodle/reviews/) [ ](https://www.capterra.com/p/153752/Vagaro/) ## [Vagaro](https://www.capterra.com/p/153752/Vagaro/) [ 4.7 (3,644)](https://www.capterra.com/p/153752/Vagaro/reviews/)[View all reviews](https://www.capterra.com/p/153752/Vagaro/reviews/) [](https://www.capterra.com/p/153752/Vagaro/)Add to compare Manage your schedule, get booked 24/7, send text reminders, manage memberships, securely process payments & more. FREE 1 month trial. Overall Score 85/100 Popularity39/50 Rating46/50 Review Breakdown Ease of Use 4.6 Customer Service 4.6 Features 4.5 Value for Money 4.6 Paid plans start at $23.99Flat Rate, Per Month Free Trial Free Version Category features 9/23 Pros and Cons SL Sai Akshith L Education Management, 11 - 50 employeesUsed the software for: Less than 6 months. “Vagaro provides a reliable and scalable platform for managing client appointments and business operations smoothly, making it a solid tool for service management.“ July 2, 2026 Carlos B Cosmetics, 11 - 50 employeesUsed the software for: More than 2 years. “After purchasing the hardware, we quickly discovered that the system is highly restrictive and essentially locked down, limiting our ability to integrate additional front desk accessories and hardware.“ May 20, 2026 [Read all 3,644 reviews→](https://www.capterra.com/p/153752/Vagaro/reviews/) [ ](https://www.capterra.com/p/174830/GlossGenius/) ## [GlossGenius](https://www.capterra.com/p/174830/GlossGenius/) [ 4.8 (349)](https://www.capterra.com/p/174830/GlossGenius/reviews/)[View all reviews](https://www.capterra.com/p/174830/GlossGenius/reviews/) [](https://www.capterra.com/p/174830/GlossGenius/)Add to compare All-in-one booking, payments, & business management solution for beauty and wellness professionals. Overall Score 84/100 Popularity34/50 Rating50/50 Review Breakdown Ease of Use 4.8 Customer Service 4.7 Features 4.7 Value for Money 4.7 Paid plans start at $28.00Flat Rate, Per Month Free Trial Free Version Category features 14/23 Pros and Cons BL Brooks L Retail, 2 - 10 employeesUsed the software for: 6-12 months. “Gloss Genius is mainly used by people who work independently or own small salons/spas and it helps keep everything in order!“ June 3, 2026 LP Lyla P Cosmetics, Self-employedUsed the software for: Less than 6 months. “Later on in the day, after putting a ticket in explaining what had happened with my account, I got an email explaining how switching subscriptions will automatically bill the subscription I switch to, which had absolutely nothing to do with what I said, so overall poor costumer service.“ March 20, 2026 [Read all 349 reviews→](https://www.capterra.com/p/174830/GlossGenius/reviews/) Need a Little Help? Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes. [ ](https://www.capterra.com/p/151722/TSheets/) ## [QuickBooks Time](https://www.capterra.com/p/151722/TSheets/) [ 4.7 (7,015)](https://www.capterra.com/p/151722/TSheets/reviews/)[View all reviews](https://www.capterra.com/p/151722/TSheets/reviews/) [](https://www.capterra.com/p/151722/TSheets/)Add to compare Schedule jobs, coordinate teams, track time and track projects, all in one place. Overall Score 84/100 Popularity37/50 Rating47/50 Review Breakdown Ease of Use 4.6 Customer Service 4.8 Features 4.5 Value for Money 4.6 Paid plans start at $20.00Per User, Per Month Free Trial Free Version Category features 17/23 Pros and Cons AA Audry A Real Estate, 11 - 50 employeesUsed the software for: More than 2 years. “It provides a reliable and organized way to manage employee time tracking, especially for teams that need structure, accountability, and integration with payroll systems. While there is a bit of a learning curve for more advanced features, the day to day usability is strong and it works well for managing time tracking efficiently“ April 16, 2026 PK Patrick K Construction, 11 - 50 employeesUsed the software for: More than 2 years. “Additionally, I have occasionally noticed minor sync glitches when clocking in from areas with spotty mobile network coverage, forcing me to perform manual corrections after the fact.“ June 11, 2026 [Read all 7,015 reviews→](https://www.capterra.com/p/151722/TSheets/reviews/) [ ](https://www.capterra.com/p/141842/Weave/) ## [Weave](https://www.capterra.com/p/141842/Weave/) [ 4.3 (672)](https://www.capterra.com/p/141842/Weave/reviews/)[View all reviews](https://www.capterra.com/p/141842/Weave/reviews/) [](https://www.capterra.com/p/141842/Weave/)Add to compare Appointment scheduling solution that helps businesses manage bookings, reminders, payments, email marketing, reviews and more. Overall Score 84/100 Popularity37/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 3.9 Features 4.3 Value for Money 4.1 Paid plans start at $199.00Other, Per Month Free Trial Free Version Category features 11/23 Pros and Cons LC Louise C Cosmetics, 11 - 50 employeesUsed the software for: 1-2 years. “The feature I appreciated most was the ability to communicate with patients through text messaging, which helped improve responsiveness and patient engagement.“ June 16, 2026 RB Ryan E B Mental Health Care, 11 - 50 employeesUsed the software for: Less than 6 months. “I have video proof of softphone failing while Slack works.“ June 5, 2026 [Read all 672 reviews→](https://www.capterra.com/p/141842/Weave/reviews/) [ ](https://www.capterra.com/p/121248/When-I-Work/) [ 4.5 (1,299)](https://www.capterra.com/p/121248/When-I-Work/reviews/)[View all reviews](https://www.capterra.com/p/121248/When-I-Work/reviews/) Add to compare Employee scheduling solution that helps businesses manage schedules, track working time, monitor attendance & communicate with workers. Overall Score 83/100 Popularity37/50 Rating46/50 Review Breakdown Ease of Use 4.5 Customer Service 4.4 Features 4.3 Value for Money 4.4 Paid plans start at $2.50Per User, Per Month Free Trial Free Version Category features 15/23 Pros and Cons DP Dan P Food & Beverages, 11 - 50 employeesUsed the software for: 1-2 years. “We use it to run our company, and it has allowed us to add more employees up to a point without too much additional cost.“ June 25, 2026 LJ Lauren J Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: Less than 6 months. “Unfortunately, it would not always show the most recently updated responses or schedule and as a result it became unreliable.“ May 24, 2026 [Read all 1,299 reviews→](https://www.capterra.com/p/121248/When-I-Work/reviews/) [ ](https://www.capterra.com/p/180087/Boulevard/) ## [Boulevard](https://www.capterra.com/p/180087/Boulevard/) [ 4.6 (372)](https://www.capterra.com/p/180087/Boulevard/reviews/)[View all reviews](https://www.capterra.com/p/180087/Boulevard/reviews/) [](https://www.capterra.com/p/180087/Boulevard/)Add to compare Boulevard makes scheduling fast and simple for your clients while maximizing revenue and boosting staff productivity. Overall Score 82/100 Popularity34/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.4 Value for Money 4.5 Paid plans start at $176.00Other, Per Month Free Trial Free Version Category features 21/23 Pros and Cons SB Skyler B Medical Practice, 2 - 10 employeesUsed the software for: 1-2 years. “I like that I can speak with a representative in the moment through chat rather than having to call for assistance.“ June 16, 2026 George H Medical Practice, 2 - 10 employeesUsed the software for: Less than 6 months. “The software looked promising during the initial Zoom demos, but once we started using it daily, we experienced several major operational problems.“ May 18, 2026 [Read all 372 reviews→](https://www.capterra.com/p/180087/Boulevard/reviews/) [ ](https://www.capterra.com/p/176567/Bookings/) ## [Microsoft Bookings](https://www.capterra.com/p/176567/Bookings/) [ 4.4 (166)](https://www.capterra.com/p/176567/Bookings/reviews/)[View all reviews](https://www.capterra.com/p/176567/Bookings/reviews/) [](https://www.capterra.com/p/176567/Bookings/)Add to compare Appointment scheduling solution that enables businesses to manage online booking, confirmation emails, calendar invites, and more. Overall Score 81/100 Popularity33/50 Rating48/50 Review Breakdown Ease of Use 4.4 Customer Service 4.2 Features 4.2 Value for Money 4.4 Paid plans start at $6.00Per User, Per Month Free Trial Free Version Category features 13/23 Pros and Cons BL Brooks L Retail, 2 - 10 employeesUsed the software for: 6-12 months. “The platform offers useful features like calendar syncing, online booking, and automated reminders that help keep appointments organized. While there can be a slight learning curve for new users, the system becomes easy to manage with regular use.“ June 3, 2026 Lauren S Higher Education, 11 - 50 employeesUsed the software for: Less than 6 months. “Some of the booking templates feel limited.“ January 14, 2026 [Read all 166 reviews→](https://www.capterra.com/p/176567/Bookings/reviews/) [ ](https://www.capterra.com/p/90628/QGenda/) ## [QGenda](https://www.capterra.com/p/90628/QGenda/) [ 4.2 (68)](https://www.capterra.com/p/90628/QGenda/reviews/)[View all reviews](https://www.capterra.com/p/90628/QGenda/reviews/) [](https://www.capterra.com/p/90628/QGenda/)Add to compare QGenda Advanced Scheduling automates scheduling, adheres to your rules, reduces administrative burden, and increases user satisfaction Overall Score 81/100 Popularity34/50 Rating47/50 Review Breakdown Ease of Use 4.1 Customer Service 4.2 Features 4.1 Value for Money 4.0 Paid plans start at Not provided by the vendor Category features 16/23 Pros and Cons JR Jessie R Medical Practice, 51 - 200 employeesUsed the software for: 6-12 months. “I love the organization of the program and being able to customize what the provider and the users see.“ April 18, 2025 LG Leah G Hospital & Health Care, 51 - 200 employeesUsed the software for: 6-12 months. “I wasn’t happy with how my signable documents turned out after they were mapped by QGenda.“ April 17, 2025 [Read all 68 reviews→](https://www.capterra.com/p/90628/QGenda/reviews/) [ ](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) ## [7shifts](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/) [ 4.7 (1,212)](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/)[View all reviews](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) [](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/)Add to compare 7shifts helps restaurants manage their schedules, time clock, team communication, labor compliance, payroll, tips & more. Start free! Overall Score 80/100 Popularity33/50 Rating47/50 Review Breakdown Ease of Use 4.7 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $39.99Other, Per Month Free Trial Free Version Category features 15/23 Pros and Cons Mai M Hospitality, 51 - 200 employeesUsed the software for: 1-2 years. “All my FOH staff uses it and enjoys it because it is so user friendly and allows them to communicate with me and fellow colleagues with incredible ease!“ December 29, 2025 NW Nathaniel W Food & Beverages, 2 - 10 employeesUsed the software for: 1-2 years. “One of the only downsides 27 is that the app sometimes crashes and it’s hard to understand which amount of hours are being calculated and then with American companies they use it.“ January 2, 2026 [Read all 1,212 reviews→](https://www.capterra.com/p/123038/7shifts-Restaurant-Scheduling/reviews/) [ ](https://www.capterra.com/p/40229/MINDBODY/) ## [Mindbody](https://www.capterra.com/p/40229/MINDBODY/) [ 4.0 (2,993)](https://www.capterra.com/p/40229/MINDBODY/reviews/)[View all reviews](https://www.capterra.com/p/40229/MINDBODY/reviews/) [](https://www.capterra.com/p/40229/MINDBODY/)Add to compare Mindbody simplifies scheduling, seamlessly manages your business end-to-end, attracts new clients, and grows your revenue. Overall Score 80/100 Popularity37/50 Rating43/50 Review Breakdown Ease of Use 3.9 Customer Service 3.8 Features 4.0 Value for Money 3.6 Paid plans start at $79.00Flat Rate, Per Month Free Trial Free Version Category features 12/23 Pros and Cons JT Jarvis T Health, Wellness and Fitness, 201 - 500 employeesUsed the software for: More than 2 years. “Mindbody’s primary strength lies in its niche specialization; it successfully caters to the health and wellness industry where few other platforms offer a comparable end-to-end solution.“ April 22, 2026 J M Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months. “Now the transaction fees is working with mind body and is a new feature, everyone has to be sold a new contract because current contracts don't work with the transaction fees, which now requires more time for not only clients, you again.“ May 25, 2026 [Read all 2,993 reviews→](https://www.capterra.com/p/40229/MINDBODY/reviews/) [ ](https://www.capterra.com/p/142542/Sling/) ## [Sling](https://www.capterra.com/p/142542/Sling/) [ 4.6 (211)](https://www.capterra.com/p/142542/Sling/reviews/)[View all reviews](https://www.capterra.com/p/142542/Sling/reviews/) [](https://www.capterra.com/p/142542/Sling/)Add to compare Employee scheduling tool that helps businesses manage employee attendance, labor cost optimization, shift scheduling, and more. Overall Score 80/100 Popularity33/50 Rating47/50 Review Breakdown Ease of Use 4.6 Customer Service 4.4 Features 4.5 Value for Money 4.6 Paid plans start at $2.00Per User, Per Month Free Trial Free Version Category features 13/23 Pros and Cons BK Blerta K Education Management, 2 - 10 employeesUsed the software for: More than 2 years. “I can use the mobile app to view the schedule between lessons without having to get to my desk.“ May 23, 2026 KM Kylee M Events Services, 11 - 50 employeesUsed the software for: 1-2 years. “It's getting more expensive as our team grows, as it's priced per employee.“ June 8, 2026 [Read all 211 reviews→](https://www.capterra.com/p/142542/Sling/reviews/) [ ](https://www.capterra.com/p/191978/Acuity-Scheduling/) ## [Acuity Scheduling](https://www.capterra.com/p/191978/Acuity-Scheduling/) [ 4.8 (5,751)](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/)[View all reviews](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/) [](https://www.capterra.com/p/191978/Acuity-Scheduling/)Add to compare Automate your client bookings, cancellations, reminders, and payments by using the world's friendliest online scheduling software. Overall Score 79/100 Popularity33/50 Rating46/50 Review Breakdown Ease of Use 4.6 Customer Service 4.6 Features 4.7 Value for Money 4.7 Paid plans start at $20.00Flat Rate, Per Month Free Trial Free Version Category features 12/23 Pros and Cons JR Jeff R Construction, 11 - 50 employeesUsed the software for: More than 2 years. “I have used this for 8+ years and it is so easy to create a customer facing site for customers to book appointments, it syncs up with my calendar, and my rates have hardly gone up since I signed up as they are loyal to their customers and grandfather them in (my pricing was held at what I signed up for even though the price of my plan went up). “ June 3, 2026 Christine B Health, Wellness and Fitness, Self-employedUsed the software for: 6-12 months. “When I was using it, there was no customer service to call if you were unsure of how to set up a specific if/then.“ March 27, 2026 [Read all 5,751 reviews→](https://www.capterra.com/p/191978/Acuity-Scheduling/reviews/) [ ](https://www.capterra.com/p/208534/Adit/) ## [Adit](https://www.capterra.com/p/208534/Adit/) [ 4.7 (298)](https://www.capterra.com/p/208534/Adit/reviews/)[View all reviews](https://www.capterra.com/p/208534/Adit/reviews/) [](https://www.capterra.com/p/208534/Adit/)Add to compare Adit is practice management software that helps healthcare practices streamline operations, increase production, and acquire patients. Overall Score 79/100 Popularity31/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.7 Features 4.6 Value for Money 4.7 Paid plans start at $399.00Flat Rate, Per Month Free Trial Free Version Category features 15/23 Pros and Cons CT Cynthia T Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months. “The phones, texting, appointment reminders, patient forms, call recordings, and communication tools all work seamlessly together.“ June 23, 2026 BN Brian N Hospital & Health Care, 2 - 10 employeesUsed the software for: 1-2 years. “Attribution accuracy can be imperfect in multi-touch patient journeys; first/last-touch models may oversimplify actual conversion paths.“ June 24, 2026 [Read all 298 reviews→](https://www.capterra.com/p/208534/Adit/reviews/) [ ](https://www.capterra.com/p/136078/Float/) ## [Float](https://www.capterra.com/p/136078/Float/) [ 4.5 (1,620)](https://www.capterra.com/p/136078/Float/reviews/)[View all reviews](https://www.capterra.com/p/136078/Float/reviews/) [](https://www.capterra.com/p/136078/Float/)Add to compare Resource management software for delivery teams—plan capacity, staff projects, and track delivery performance in one place. Overall Score 79/100 Popularity32/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.5 Features 4.2 Value for Money 4.4 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 14/23 Pros and Cons Beatrice K Environmental Services, 51 - 200 employeesUsed the software for: 1-2 years. “I love the ease, layout, design, colors, and capabilities to schedule and block time for myself and others.“ April 30, 2026 Danny C Insurance, 2 - 10 employeesUsed the software for: 6-12 months. “One drawback of Float is that, while the interface is clean and easy to use, it can feel a bit limited when you need more detailed reporting or deeper customization. If you’re looking for highly granular analytics or advanced filtering, the built-in tools may not go as far as you’d like.“ April 22, 2026 [Read all 1,620 reviews→](https://www.capterra.com/p/136078/Float/reviews/) [ ](https://www.capterra.com/p/162588/HoneyBook/) ## [HoneyBook](https://www.capterra.com/p/162588/HoneyBook/) [ 4.7 (683)](https://www.capterra.com/p/162588/HoneyBook/reviews/)[View all reviews](https://www.capterra.com/p/162588/HoneyBook/reviews/) [](https://www.capterra.com/p/162588/HoneyBook/)Add to compare Everything you need to manage projects: scheduling, proposals, contracts, payments, and more. Start your 7 day free trial today. Overall Score 79/100 Popularity33/50 Rating46/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $36.00Flat Rate, Per Month Free Trial Free Version Category features 10/23 Pros and Cons AG Ashleie G Program Development, Self-employedUsed the software for: More than 2 years. “It’s easy to setup and receive payments, send and receive emails and contracts with my customers and rarely have I had any tech issues.“ May 10, 2026 JP Jodi P Design, 2 - 10 employeesUsed the software for: 1-2 years. “Instead of being able to quickly schedule a live support call and show the issue in real time, I had to type everything out in chat and wait between responses.“ June 19, 2026 [Read all 683 reviews→](https://www.capterra.com/p/162588/HoneyBook/reviews/) [ ](https://www.capterra.com/p/178376/ShiftWizard/) ## [ShiftWizard](https://www.capterra.com/p/178376/ShiftWizard/) [ 4.4 (723)](https://www.capterra.com/p/178376/ShiftWizard/reviews/)[View all reviews](https://www.capterra.com/p/178376/ShiftWizard/reviews/) [](https://www.capterra.com/p/178376/ShiftWizard/)Add to compare Connect, engage, and empower your team. Let's make staff scheduling and communication easy, so you can focus on caring for patients. Overall Score 79/100 Popularity33/50 Rating46/50 Review Breakdown Ease of Use 4.3 Customer Service 4.4 Features 4.3 Value for Money 4.4 Paid plans start at Not provided by the vendor Category features 6/23 Pros and Cons SS Sarah S Hospital & Health Care, 51 - 200 employeesUsed the software for: 1-2 years. “our scheduler utilizes this daily in which makes building schedules easier and more effecient“ August 7, 2024 KB Kino B Hospital & Health Care, 51 - 200 employeesUsed the software for: Less than 6 months. “The notifications do not specify which day a person has been approved; therefore, I don't see the point in clicking on every box.“ August 12, 2024 [Read all 723 reviews→](https://www.capterra.com/p/178376/ShiftWizard/reviews/) [ ](https://www.capterra.com/p/145039/WellnessLiving/) ## [WellnessLiving](https://www.capterra.com/p/145039/WellnessLiving/) [ 4.4 (612)](https://www.capterra.com/p/145039/WellnessLiving/reviews/)[View all reviews](https://www.capterra.com/p/145039/WellnessLiving/reviews/) [](https://www.capterra.com/p/145039/WellnessLiving/)Add to compare Online booking, scheduling, lead generation, client retention, reporting and low cost merchant processing for every business. Overall Score 79/100 Popularity32/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.3 Value for Money 4.2 Paid plans start at $69.00Flat Rate, Per Month Free Trial Free Version Category features 10/23 Pros and Cons DW Destinee W Sports, 11 - 50 employeesUsed the software for: More than 2 years. “Enjoy that they have a mobile app that we can customize to our own brand for the customers to easily use and access their classes and account.“ March 19, 2026 Sally G Health, Wellness and Fitness, 2 - 10 employeesUsed the software for: 6-12 months. “They told me so many things would transfer from my existing software to WL, but hardly any of it did - now I'm constantly using a spreadsheet for member credits, client credits, and gift certificates.“ May 19, 2026 [Read all 612 reviews→](https://www.capterra.com/p/145039/WellnessLiving/reviews/) [ ](https://www.capterra.com/p/167811/Deputy/) ## [Deputy](https://www.capterra.com/p/167811/Deputy/) [ 4.6 (773)](https://www.capterra.com/p/167811/Deputy/reviews/)[View all reviews](https://www.capterra.com/p/167811/Deputy/reviews/) [](https://www.capterra.com/p/167811/Deputy/)Add to compare Web-based solution that helps businesses schedule staff, track time & attendance, manage leave, export timesheets to payroll, and more. Overall Score 78/100 Popularity32/50 Rating46/50 Review Breakdown Ease of Use 4.5 Customer Service 4.5 Features 4.4 Value for Money 4.5 Paid plans start at $6.50Per User, Per Month Free Trial Free Version Category features 11/23 Pros and Cons RS Radha S Legal Services, 51 - 200 employeesUsed the software for: Less than 6 months. “The app offers strong functionality for scheduling, timekeeping, and staff management. While there was a learning curve at first, it performed well once set up and in regular use.“ April 20, 2026 ND Nicole D Hospitality, 11 - 50 employeesUsed the software for: 1-2 years. “There is a clause in the terms and conditions that you cannot do a class action and their compensation for errors is $100“ May 27, 2026 [Read all 773 reviews→](https://www.capterra.com/p/167811/Deputy/reviews/) [View all Scheduling Software](#all-products) Most Popular Popularity Score Popular Highly Rated Ratings Score Highest Rated To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence. Date published:January 5, 2026