--- title: "Best Task Management Software 2026 | Capterra" description: "Find the top Task Management software of 2026 on Capterra. Based on millions of verified user reviews - compare and filter for whats important to you to find the best tools for your needs." source_url: "https://www.capterra.com/task-management-software/" page_type: "category" language: "en" author: name: "Bruno Peláez" url: "https://www.capterra.com/resources/author/bruno-pelaez/" description: "Bruno is an associate principal analyst with nearly 20 years in tech media, covering HR, LMS, and other B2B software. His insights draw on 60+ studies and 250K+ verified Capterra reviews." image: "https://images.ctfassets.net/px6a31ta05xu/48Qnh23VHJeLAXhdFRllpM/467f925bba0bbff4767295d78be19ec9/Bruno-600x600.png" --- # Best Task Management Software Last updated on October 28, 2026 Written by Bruno Peláez Bruno is an associate principal analyst with nearly 20 years in tech media, covering HR, LMS, and other B2B software. His insights draw on 60+ studies and 250K+ verified Capterra reviews. [See full bio and all articles](https://www.capterra.com/resources/author/bruno-pelaez/). [Free](https://www.capterra.com/task-management-software/s/free/)[For Small Businesses](https://www.capterra.com/task-management-software/s/small-businesses/) ## All Products [4.5 (877)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. [Learn more about Zoho Projects](https://www.capterra.com/p/169455/Zoho-Projects/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.6 (6129)](https://www.capterra.com/p/147657/monday-com/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) With monday.com, easily plan, track, and allocate resources efficiently, ensuring smart decision-making and timely project delivery. [Learn more about monday AI Work Platform](https://www.capterra.com/p/147657/monday-com/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (64)](https://www.capterra.com/p/230178/Ninety/reviews/) Assign and track tasks with purpose. Try Ninety free for 30 days to bring structure and accountability to team execution. [Learn more about Ninety](https://www.capterra.com/p/230178/Ninety/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [3.8 (61)](https://www.capterra.com/p/147972/Mango-Billing/reviews/) Mango Smart Task Management helps you improve your workflow, so you never miss a deadline & always know the status of your projects. [Learn more about Mango Practice Management](https://www.capterra.com/p/147972/Mango-Billing/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.5 (540)](https://www.capterra.com/p/5782/Replicon-TimeBill/reviews/) Project time tracking platform helping mid-market and enterprise organizations manage time, projects, & workforce operations. [Learn more about Deltek Replicon Time Tracking](https://www.capterra.com/p/5782/Replicon-TimeBill/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 82% recommend this product [4.7 (154)](https://www.capterra.com/p/143607/kintone/reviews/) Think about it. Build it. Kintone's visual application builder lets you create your own task management apps, zero coding required. [Learn more about kintone](https://www.capterra.com/p/143607/kintone/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 87% recommend this product [4.6 (2250)](https://www.capterra.com/p/146652/Airtable/reviews/) Manage tasks with speed and clarity in Airtable. Centralize work, align teams, and adapt plans in real time with flexible workflows. [Learn more about Airtable](https://www.capterra.com/p/146652/Airtable/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 81% recommend this product [4.2 (1008)](https://www.capterra.com/p/113540/Bitrix24/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Bitrix24 is a free team task & project management solution used by over 15 million teams worldwide. Cloud, mobile, open source editions [Learn more about Bitrix24](https://www.capterra.com/p/113540/Bitrix24/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [4.7 (390)](https://www.capterra.com/p/137568/Quire/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Turn complex work into focused actions so everyone knows where to focus and what to tackle next. [Learn more about Quire](https://www.capterra.com/p/137568/Quire/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 92% recommend this product [4.5 (302)](https://www.capterra.com/p/169569/Zoho-Sprints/reviews/) Zoho Sprints is a cloud-based agile project management platform that helps teams plan, track, and deliver work with clarity. [Learn more about Zoho Sprints](https://www.capterra.com/p/169569/Zoho-Sprints/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 85% recommend this product [## Trello](https://www.capterra.com/p/211559/Trello/) [4.5 (23642)](https://www.capterra.com/p/211559/Trello/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device. [Learn more about Trello](https://www.capterra.com/p/211559/Trello/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Jira](https://www.capterra.com/p/19319/JIRA/) [4.4 (15775)](https://www.capterra.com/p/19319/JIRA/reviews/) Jira is a project management tool for all teams to collaboratively plan, track, and manage projects, customize workflows, and more. [Learn more about Jira](https://www.capterra.com/p/19319/JIRA/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Basecamp](https://www.capterra.com/p/56808/Basecamp/) [4.4 (14456)](https://www.capterra.com/p/56808/Basecamp/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers. [Learn more about Basecamp](https://www.capterra.com/p/56808/Basecamp/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Asana](https://www.capterra.com/p/184581/Asana-PM/) [4.5 (13776)](https://www.capterra.com/p/184581/Asana-PM/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Asana connects every task to its owner, deadline, and business goal, so teams always know what to do next and why it matters. [Learn more about Asana](https://www.capterra.com/p/184581/Asana-PM/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) [4.4 (8254)](https://www.capterra.com/p/154969/Evernote-Business/reviews/) Bring your teams work together, and unify your workflow. Create, collaborate, and store information all in one place. [Learn more about Evernote Teams](https://www.capterra.com/p/154969/Evernote-Business/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Box](https://www.capterra.com/p/148766/Box/) [4.4 (5656)](https://www.capterra.com/p/148766/Box/reviews/) Our simple, no-code design makes it easy for anyone to create workflows in minutes, freeing up IT to spend time where it matters.  [Learn more about Box](https://www.capterra.com/p/148766/Box/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Connecteam](https://www.capterra.com/p/153140/Connecteam/) [4.6 (5322)](https://www.capterra.com/p/153140/Connecteam/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Task Management for Frontline Teams - Assign Work, Track Progress & Send Updates [Learn more about Connecteam](https://www.capterra.com/p/153140/Connecteam/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## ClickUp](https://www.capterra.com/p/158833/ClickUp/) [4.6 (4642)](https://www.capterra.com/p/158833/ClickUp/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) ClickUp is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. [Learn more about ClickUp](https://www.capterra.com/p/158833/ClickUp/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 84% recommend this product [## HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) [4.5 (4492)](https://www.capterra.com/p/152373/HubSpot-CRM/reviews/) HubSpot Smart CRM keeps your records current automatically, so your team can spend more time with buyers and less time on data entry. [Learn more about HubSpot CRM](https://www.capterra.com/p/152373/HubSpot-CRM/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [4.5 (3575)](https://www.capterra.com/p/79104/Smartsheet/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. [Learn more about Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) [4.6 (3080)](https://www.capterra.com/p/227173/Wunderlist/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Task management app that allows users to share to-do lists among themselves, set reminders, and add notes. [Learn more about Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Wrike](https://www.capterra.com/p/76113/Wrike/) [4.4 (3044)](https://www.capterra.com/p/76113/Wrike/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Wrike is the AI-powered work delivery platform for task management that helps you organize your work and get more done. [Learn more about Wrike](https://www.capterra.com/p/76113/Wrike/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management [## Notion](https://www.capterra.com/p/186596/Notion/) [4.7 (2843)](https://www.capterra.com/p/186596/Notion/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Notion is the only task management software that connects your notes, tasks, and wiki in one tool. [Learn more about Notion](https://www.capterra.com/p/186596/Notion/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 87% recommend this product [## Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) [4.6 (2666)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [Capterra Shortlist](https://www.capterra.com/task-management-software/#shortlist) Todoist helps individuals and teams organize tasks, stay focused, and make progress in one simple shared workspace.  [Learn more about Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 81% recommend this product [## Toggl](https://www.capterra.com/p/247745/Toggl/) [4.7 (2592)](https://www.capterra.com/p/247745/Toggl/reviews/) Toggl Track is time tracking software that helps boost productivity and revenue by offering customizable reports from team time data.  [Learn more about Toggl](https://www.capterra.com/p/247745/Toggl/) Task Management features reviewers most value Calendar Management Collaboration Tools Commenting/Notes Mobile Access Prioritization Project Planning Task Editing To-Do List Workflow Management 88% recommend this product Page 1 of 42 ## Top-rated software of 2026 ### Fill out the form and we'll send a list of the top-rated software based on real user reviews directly to your inbox. Filter (1045) Products: Sort By: Featured Partners * * * Plan Type Free Trial Popular 85% of professionals opt for a 30-day trial before the software purchase Other subsciption plans: Free Version Monthly Subscription Annual Subscription One-Time License Key Features All key features Popular We have selected the most important and critical features as defined by Capterra user reviews [Activity Tracking](https://www.capterra.com/task-management-software/features/activity-tracking/) AI Copilot [Alerts/Notifications](https://www.capterra.com/task-management-software/features/alerts-notifications/) Assignment Management Calendar Management [Collaboration Tools](https://www.capterra.com/task-management-software/features/collaboration-tools/) Commenting/Notes Deadline Management Dependency Tracking Drag & Drop Generative AI [Mobile Access](https://www.capterra.com/task-management-software/features/mobile-access/) [Multiple Projects](https://www.capterra.com/task-management-software/features/multiple-projects/) [Prioritization](https://www.capterra.com/task-management-software/features/prioritization/) [Progress Tracking](https://www.capterra.com/task-management-software/features/progress-tracking/) [Project Planning](https://www.capterra.com/task-management-software/features/project-planning/) [Project Planning/Scheduling](https://www.capterra.com/task-management-software/features/project-planning-scheduling/) Project Tracking Resource Management Sub-Task Management [Task Editing](https://www.capterra.com/task-management-software/features/task-editing/) [Task Progress Tracking](https://www.capterra.com/task-management-software/features/task-progress-tracking/) [Task Scheduling](https://www.capterra.com/task-management-software/features/task-scheduling/) Time Tracking [To-Do List](https://www.capterra.com/task-management-software/features/to-do-list/) [Workflow Management](https://www.capterra.com/task-management-software/features/workflow-management/) Deployment Cloud, SaaS, Web-Based Desktop Mac Desktop Windows Desktop Linux On-Premise Windows On-Premise Linux Desktop Chromebook Mobile Android Mobile iPhone Mobile iPad Related Software Category: [Workflow Management Software](https://www.capterra.com/workflow-management-software/)[Resource Management Software](https://www.capterra.com/resource-management-software/)[Calendar Software](https://www.capterra.com/calendar-software/)[Agile Project Management Software](https://www.capterra.com/agile-project-management-tools-software/)[IT Project Management Software](https://www.capterra.com/it-project-management-software/)[Project Tracking Software](https://www.capterra.com/project-tracking-software/)[Team Management Software](https://www.capterra.com/team-management-software/)[Kanban Tools Software](https://www.capterra.com/kanban-tools-software/)[Scrum Software](https://www.capterra.com/scrum-software/)[Time Tracking Software](https://www.capterra.com/time-tracking-software/) I'm looking for Task Management Software that is: [Free](https://www.capterra.com/task-management-software/s/free/)[For Small Businesses](https://www.capterra.com/task-management-software/s/small-businesses/) Table of Contents - [Essential task management software buying information](#essential-task-management-software-buying-information) - [What are the most reviewed task management systems?](#what-are-the-most-reviewed-task-management-systems) - [What is task management software?](#what-is-task-management-software) - [Task management software pricing](#task-management-software-pricing) - [Task management software features rated by users](#task-management-software-features-rated-by-users) - [Top task management software benefits identified by users](#top-task-management-software-benefits-identified-by-users) - [Common challenges of task management software identified by users](#common-challenges-of-task-management-software-identified-by-users) - [What is task management software used for?](#what-is-task-management-software-used-for) - [Who uses task management software?](#who-uses-task-management-software) - [Common task management software integrations](#common-task-management-software-integrations) - [Recent trends in task management software](#recent-trends-in-task-management-software) - [Learn more about how task management software can help your business](#learn-more-about-how-task-management-software-can-help-your-business) ## Essential task management software buying information [Task management software](https://www.capterra.com/task-management-software/) helps teams and individuals create, schedule, track, and assign tasks (such as daily, weekly, or monthly to-do lists). The tool acts as a centralized database to add tasks with relevant documents, align stakeholders, and set due dates.  Task management software is used by project managers, consultants, and marketers, among others, across a wide range of industries. Hussain Bandukwala \[[1](#sources)\] , a consultant who’s helped companies of all sizes set up and optimize their project management offices, recommends task management tools for projects where usability is a priority over functionality. “You can use task management software for smaller, less complex projects,” he explains. “Compared to project management software, it’s typically easier to use, and more affordable to buy licenses for.” Most task management software solutions on the market are priced on a “per month” basis, with entry-level pricing plans ranging from $6 to $79+. An enterprise product that’s priced higher may include additional features, such as a workflow builder, multiple dashboards, budget tracking, Gantt chart, Kanban boards, and priority customer support. \[[2](#sources)\] First-time buyers should start their search with a budget, number of users, specific use cases, and needed integrations in mind. Consult with key stakeholders on a list of critical questions to help you evaluate tools based on your needs, such as:  - Which tasks and workflows can this system automate? - How can we use this tool’s dashboards to better visualize and track task progress and statuses? - How easy is it to add customizable fields to tasks and to-do lists? - What level of technical support will I need from the task management provider? - Does this tool use artificial intelligence to deliver personalized productivity insights? ## What are the most reviewed task management systems? [Capterra Shortlist](https://www.capterra.com/task-management-software/shortlist/) identifies the top task management systems based on a proprietary blend of user ratings and popularity, helping small businesses efficiently find the most effective task management solution for their needs. \[[3](#sources)\] Here are the five most-reviewed products in our Capterra Shortlist for this category: | Product | Overall score | Popularity score | Ratings score | | --- | --- | --- | --- | | [Trello](https://www.capterra.com/p/211559/Trello/) | 96/100 | 48/50 | 48/50 | | [Asana](https://www.capterra.com/p/184581/Asana-PM/) | 96/100 | 48/50 | 48/50 | | [ClickUp](https://www.capterra.com/p/158833/ClickUp/) | 93/100 | 45/50 | 48/50 | | [Basecamp](https://www.capterra.com/p/56808/Basecamp/) | 91/100 | 44/50 | 47/50 | | [monday.com](https://www.capterra.com/p/147657/monday-com/) | 90/100 | 42/50 | 48/50 | These rankings are determined by combining verified user ratings and publicly available web search popularity data:  - **Ratings score:** Relative score of the software based on ratings given by users on Capterra, normalized for number and recency of reviews. - **Popularity score**: Relative popularity of software based on web search trends and products’ web presence. ## What is task management software?  [Task management software](https://www.capterra.com/task-management-software/) is a system designed to create, manage, and organize work tasks, allowing users to set deadlines, create to-do lists, and collaborate with team members. Users can also set automated reminders to alert stakeholders when a new task is assigned or updated, a new document is added, or users are tagged in comments. Additionally, the tool’s reporting and analytics capabilities allow real-time progress monitoring for team task management. It offers a dashboard to track task progress using completion time, total tasks created, pending tasks, and other performance metrics. Although some products offer project planning capabilities, task management software is not the ideal solution for managing complex projects or programs/portfolios. If you’re looking for a tool to manage project teams, check out Capterra’s list of [project management software](https://www.capterra.com/project-management-software/).  On Capterra, you’ll find 962 different task management products and 15,584 user reviews for these products have been added in the past year. \[[4](#sources)\] ## Task management software pricing Most products available today adopt a pricing model based on the number of users per month, typically categorized into three primary tiers reflecting their initial cost. Typical pricing categories: - **Economy tier:** $10-$19 - **Professional tier:** $19-$77.50 - **Enterprise tier:** $77.50 and above The prices noted above represent the entry-level costs from vendor websites, spanning from the 25th to the 100th percentiles of our pricing survey across various products. While these figures reflect basic plan costs, it's important to note that more comprehensive, premium packages often include expanded features, such as unlimited access options, enhanced workspace controls, and multi-factor security measures. It's also important to consider potential additional expenses not included in the upfront price, like training, setup, integration, or enhanced security features. For a clearer understanding of the total cost, directly discuss any such potential hidden fees with your software provider. Many products in this category offer options to test their features through free trials or free versions, allowing potential users to evaluate the software before committing financially. Explore these options by selecting the Free Trial or [Free Version](https://www.capterra.com/task-management-software/s/free/) filters on our directory page to find software that fits your needs without upfront investment. **Pros of using a free version:** - **Cost-effective:** Engaging with a free version minimizes initial expenses, making it ideal for small businesses or startups. - **Risk-free evaluation:** Users can assess the software’s compatibility with their needs without any financial risk. - **Immediate access:** Free versions are often readily available, providing instant access to the software capabilities. **Cons of using a free version:** - **Limited features:** Free versions typically offer limited functionality compared to paid subscriptions, which might not meet all business needs. - **Scale limitations:** As your business grows, a free version may not suffice, necessitating an upgrade to a paid plan. - **Support restrictions:** Limited or no access to customer support can be a significant drawback for free versions. ## Task management software features rated by users All task management software tools include, task progress tracking, and task scheduling features, and most share a variety of common features such as to-do lists, prioritization, and calendar management. ### Core task management software features - **Task scheduling**: Create tasks and assign completion dates and/or times. 89% rate this feature as critical or highly important. - **Task progress tracking**: Measurement and reporting of task milestones. 87% rate this feature as critical or highly important. ### Highly rated common task management software features - **To-do list:** Create and manage a digital list of items that need to be completed. 92% rate this feature as critical or highly important. - **Task editing**: Move/edit a task using drag-and-drop, by picking a status from a drop-down, or move multiple tasks at once via "Bulk edit.” 91% rate this feature as critical or highly important. - **Commenting/notes:** Leave comments and notes on documents for others to view. 89% rate this feature as critical or highly important. - **Prioritization**: Arrange activities and tasks based on their relative importance or urgency to complete. 85% rate this feature as critical or highly important. - **Project tracking:** Monitor the progress of projects from start to finish. 85% rate this feature as critical or highly important. - **Workflow management**: Create, design and manage workflows for repetitive tasks. 83% rate this feature as critical or highly important. - **Project planning**: Organize and schedule tasks and set project goals. 81% rate this feature as critical or highly important. - **Calendar management:** Create schedules, organize meetings, prioritize tasks, track deadlines and share these details via calendar. 74% rate this feature as critical or highly important. - **Collaboration tools:** Provides a channel for team members to share media files, communicate, and work together. 74% rate this feature as critical or highly important. - **Mobile access:** Access software remotely via mobile devices. 72% rate this feature as critical or highly important. Task management software plays a crucial role in coordinating team efforts and ensuring efficient project execution. In discussing the value of these tools, Bandukwala highlights the operational benefits: "Task management software simplifies updates on task progress and completion, enhancing transparency and accountability within teams." This capability is essential as it helps maintain clear communication and shared understanding among team members, ensuring everyone is aligned with project goals and responsibilities. ## Top task management software benefits identified by users **Boosts collaborative productivity:** Task management software enhances communication, sharing, and task delegation across teams, which improves collaboration and ensures alignment on project objectives. _“I love the fact that I can use \[our product\] for my personal and work tasks in addition to collaborating with my colleagues who are in other states. It's been a great tool to help us move projects forward together and know where projects are in an instant.”_ –Keshia B., program manager, hospital and healthcare Expanding on this, Bandukwala notes the broader impact on teamwork dynamics: "Users find that task management software facilitates better collaboration by improving notifications and updates among team members, enhancing collective efficiency." This reinforces how essential good communication tools are for maintaining team coherence and productivity. **Optimizes operational efficiency:** By centralizing task organization, prioritization, and deadline management, task management software reduces time spent on administrative duties, thereby increasing productivity and efficiency. _“\[Our product\] makes productivity addicting! Our small team likes seeing our progress and watching as tasks turn green and complete.”_ –Jake K., founder, information technology and services **Enhances visibility and control over projects:** Task management software allows for real-time monitoring of tasks, milestones, and deadlines, offering a clear view of project status and enabling timely modifications to ensure project success. _“I really appreciate the tracking features, \[our product\] has allowed me to stay on top of my work and responsibilities by way of some very supportive features. I like being able to create checklists and checking off tasks that have been completed.”_ –Penny M., communications and event coordinator, non-profit organization management **Streamlines workflow processes:** Task management software supports customizable workflow templates, automated task routing, and regular status updates, facilitating streamlined processes, optimized resource use, and structured task completion. _“\[Our product\] allows teams to customize their workflows to match their specific processes and requirements, with built-in templates to aid in setup.”_ –Ahmed A., founder, biomedical engineer & data scientist, information technology and services ## Common challenges of task management software identified by users Selecting the right task management software involves navigating several common challenges that can significantly impact the efficiency and effectiveness of your team. After analyzing user reviews over the past year, we've handpicked these prevalent obstacles to help you make a more informed decision when evaluating potential software solutions.  **1\. Sluggish system performance:** Users often experience slowdowns, which can disrupt the flow of work, especially when handling large volumes of tasks or data. - _Ask your vendor:_ How do you ensure your software maintains high performance as task volume scales? Can you share performance metrics or benchmarks from current clients? - _Overcome the challenge:_ Look for software with scalability features that maintain speed regardless of load. Request trial periods to test performance under your specific conditions. **2\. Ineffective issue resolution:** Ineffective handling of software issues can lead to prolonged downtime and frustration. - _Ask your vendor:_ What is your average response time for addressing critical issues? How do you prioritize and manage bugs and requests from users? - _Overcome the challenge:_ Ensure the vendor offers robust support and a clear roadmap for issue resolution. Consider their update and maintenance policies. **3\. Prohibitive software costs:** Finding a cost-effective solution that balances functionality with budget constraints can be difficult. - _Ask your vendor:_ Can you provide a transparent cost breakdown for each pricing tier? Are there any hidden costs such as implementation fees or charges for additional features? - _Overcome the challenge:_ Evaluate pricing models that offer flexibility, such as pay-as-you-go or modular pricing, allowing for adjustments based on your needs and growth. **4\. Complex user interface:** Poorly designed interfaces can reduce adoption rates and increase training time. - _Ask your vendor:_ How do you gather user feedback for improving the interface? Do you offer user training and what does it involve? - _Overcome the challenge:_ Choose software that prioritizes user-friendly design and offers comprehensive training resources to ensure smooth integration and usage. ## What is task management software used for? Analysis of our extensive task management reviews highlight the most common use cases: - **Enhance teamwork**: Comment, tag users, update statuses, and share files to collaborate and work together. Such an efficient and timely collaboration reduces errors or delays in task completion due to lack of communication. - **Visualize project tracking**: View summaries of all assigned tasks with their due dates and completion percentage by user or by project. This helps users visualize any approaching deadlines and if they are progressing as per the schedule. A summarized view of task progress assists with identifying bottlenecks and realigning resources based on their bandwidth and timeline.  - **Increase productivity**: Task management software helps to evaluate individual or team task performance and productivity levels. The tracked metrics include completion time, total tasks aligned, issues, approvals, overdue tasks, and realignment. Such insights help identify productivity, efficiency, and adherence to deadlines. - **Automate workflows**: Design and optimize business processes by automating repetitive tasks, standardizing procedures, and providing visibility into workflow status. Workflow management enhances productivity, reduces errors, and ensures consistency across operations. Ultimately, it enables businesses to streamline operations and improve resource allocation. Products on the market will vary in the types of work and industries they specialize in, with most of them fitting into one or more of these categories: - **General-purpose task management tools**: Suitable for businesses of all sizes and industries, offering to-do lists, reminders, and collaboration features. - **Project management software**: Ideal for larger and/or project-centric businesses, providing advanced features like resource allocation and progress tracking. - **Industry-specific task management solutions**: Tailored to the needs of specific sectors such as healthcare, construction, or marketing, offering specialized features, templates, and integrations relevant to their workflows and compliance requirements. If you need more than a task manager software tool, here are related types of software dedicated to project management, time tracking, workflow functions, and more: - [Project management software](https://www.capterra.com/project-management-software/): Automates task assignment, resource allocation and milestone tracking for all phases of a project. - [Time and expense software](https://www.capterra.com/time-and-expense-software/): Automates the tracking of billable hours and reimbursement expenses. - [Workflow management software](https://www.capterra.com/workflow-management-software/): Enables the visual representation of workflows, complete with tasks, triggers, and decision points. - [Remote work software](https://www.capterra.com/remote-work-software/): Includes a combination of different types of solutions needed for professionals to be efficient and effective in their role from outside a fixed office space. - [Collaboration software](https://www.capterra.com/collaboration-software/): Facilitates communication among team members through a built-in team messaging system, discussion threads, file sharing, and notifications. ## Who uses task management software? Task management software is a versatile tool that is crucial for businesses across various sizes and industries. This software helps track and manage work tasks, making it indispensable for streamlining processes and enhancing productivity. Industries that benefit significantly from these systems include: - **Consulting:** Consultants use task management software to track project timelines, allocate resources, and maintain communication with clients. - **Sales and marketing:** Teams in these sectors leverage the software to organize campaigns, monitor lead activities, and coordinate sales operations. - **Information technology:** IT professionals rely on task management software to prioritize technology issues, manage updates, and deploy IT projects efficiently. - **Hospital and health care:** In healthcare, task management tools are crucial for managing patient care tasks, scheduling staff, and ensuring compliance with healthcare regulations. - **Education management:** Administrators and educators use the software to plan academic schedules, track student progress, and manage administrative duties. **Various roles find value in task management software, including:** - **Individual contributors:** They utilize these tools for managing daily tasks, ensuring they meet deadlines and collaborate effectively. - **Project managers:** They oversee larger projects, using the software to track progress, align project goals with team activities, and report on milestones. - **Senior leaders and managers:** These users typically access reporting functionalities and dashboards to get an overview of project health and team productivity. - **Human resources:** HR professionals use the software to track recruitment processes, employee onboarding tasks, and training schedules. Our analysis of over 5,000 reviews from the past year reveals that 56% of users come from small businesses with 50 employees or fewer, and another 16% are from companies with 51 to 200 employees, highlighting the broad applicability of task management software across small and midsize businesses. This tool not only facilitates individual task management but also supports strategic business planning and resource allocation across departments. ## Common task management software integrations Our analysis of a comprehensive database of reviews has identified that the three most common integrations with task management systems are [time tracking](https://www.capterra.com/time-tracking-software/), [project management](https://www.capterra.com/project-management-software/), and [scheduling](https://www.capterra.com/scheduling-software/). These integrations enhance the utility of task management software by streamlining workflows and improving overall productivity.  **Here’s why each integration is crucial:** - **Time tracking:** Monitors how long tasks take, aiding in accurate budgeting and efficiency assessments. - **Project management:** Provides a comprehensive view of projects, enhancing planning accuracy and stakeholder communication. - **Scheduling:** Aligns tasks with team availability, preventing overbooking and ensuring balanced workloads. ## Recent trends in task management software [Optimization of project managers' roles beyond task management](https://www.capterra.com/resources/how-project-managers-can-become-more-influential/): Our project management study finds that, on average, a project manager spends over 40% of their day on task management and administrative tasks. But the benefits of PMs are limited with such a task execution focus, especially tasks that can be automated using software. Check out this guide for more information on how businesses should be leveraging a project manager strategically. [Artificial intelligence will reinvent task automation](https://www.capterra.com/resources/project-management-trends/): One of the top 3 project management trends is the rise of automating repetitive and tedious tasks to free up time for problem-solving. AI-enabled functionality can automate repetitive, predictable tasks, allowing team members to dedicate more time and expertise to problem solving.  ## Learn more about how task management software can help your business - [5 Key Task Management Software Features and Top Products That Offer Them](https://www.capterra.com/resources/key-task-management-software-features/) - [Category Compare: Project Management vs. Task Management Software](https://www.capterra.com/resources/category-compare-project-management-vs-task-management-software/) Sources 1. [Hussain Bandukwala](https://ca.linkedin.com/in/hussainbandukwala), LinkedIn 2. **Capterra software pricing data:** Products evaluated for the pricing calculation were taken from our task management software directory. The pricing ranges exclude freemium versions of the products. The features highlighted were identified based on their relevance and the percentage of products in our directory that offer them. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology) 3. **Capterra Shortlist:** Capterra Shortlist identifies the top products in our software categories based on a proprietary blend of user ratings and popularity. We featured the products with the most reviews at the time of Capterra Shortlist publication. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology). 4. **Capterra reviews data:** Capterra reviews are collected from verified users for individual software products. For this report, we analyzed reviews from the past year as of the production date. [Read the complete methodology](https://www.capterra.com/resources/proprietary-data-research/#software-buyers-guides-methodology). ## Top Products ### Get to a better list with verified ratings & reviews ### Get to a better list with verified ratings & reviews Capterra Shortlist charts the highest-rated and most popular software products. Explore, save your progress, and share with colleagues. Want to learn more? [Read full scoring methodology](https://www.capterra.com/resources/proprietary-data-research/#capterra-shortlist-methodology) ## Our Top 5 Picks 2026 Capterra Shortlist The five highest-scoring tools from our shortlist, compared on the metrics that matter most. | Metric | [Notion (Top Rated)](https://www.capterra.com/p/186596/Notion/) | [Asana (Feature Rich)](https://www.capterra.com/p/184581/Asana-PM/) | [Connecteam (Easy to Use)](https://www.capterra.com/p/153140/Connecteam/) | [Trello (Great Value)](https://www.capterra.com/p/211559/Trello/) | [ClickUp (Top Support)](https://www.capterra.com/p/158833/ClickUp/) | | --- | --- | --- | --- | --- | --- | | Rating | 4.7 (2,843 reviews) | 4.5 (13,776 reviews) | 4.6 (5,322 reviews) | 4.5 (23,642 reviews) | 4.6 (4,642 reviews) | | Capterra score | 94/100 | 93/100 | 92/100 | 91/100 | 89/100 | | Starting price | $12.00/month | $10.99/month | $29.00/month | $5.00/month | $10.00/month | | Free plan | Available | Available | Available | Available | Available | | Free trial | Available | Available | Available | 14-day trial | Not available | | Standout Feature | Monitoring | Change Management | Accounting Integration | Accounting | Approval Workflow | | Integrations | 86 integrations | 101 integrations | 12 integrations | 108 integrations | 157 integrations | --- ## Explore the Full Task Management Shortlist ## Explore the Full Task Management Shortlist [ ](https://www.capterra.com/p/186596/Notion/) ## [Notion](https://www.capterra.com/p/186596/Notion/) [ 4.7 (2,843)](https://www.capterra.com/p/186596/Notion/reviews/)[View all reviews](https://www.capterra.com/p/186596/Notion/reviews/) [](https://www.capterra.com/p/186596/Notion/)Add to compare Notion is the only task management software that connects your notes, tasks, and wiki in one tool. Overall Score 94/100 Popularity45/50 Rating49/50 Review Breakdown Ease of Use 4.4 Customer Service 4.4 Features 4.6 Value for Money 4.6 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 12/19 Pros and Cons JP Jessica P Computer Software, 1,001 - 5,000 employeesUsed the software for: 1-2 years. “I love how Notion’s linked database lets me track client projects from a single view; I set up a board with status tags, linked to task pages, and can instantly filter by due date, which keeps my weekly meetings on point.“ September 19, 2026 Nikitha Y Computer Software, 201 - 500 employeesUsed the software for: More than 2 years. “Notion can take some time to set up and organize effectively, especially when creating more detailed workspaces and databases. As the amount of information grows, finding the right page or maintaining a consistent structure can become challenging.“ September 12, 2026 [Read all 2,843 reviews→](https://www.capterra.com/p/186596/Notion/reviews/) [ ](https://www.capterra.com/p/184581/Asana-PM/) ## [Asana](https://www.capterra.com/p/184581/Asana-PM/) [ 4.5 (13,776)](https://www.capterra.com/p/184581/Asana-PM/reviews/)[View all reviews](https://www.capterra.com/p/184581/Asana-PM/reviews/) [](https://www.capterra.com/p/184581/Asana-PM/)Add to compare Asana connects every task to its owner, deadline, and business goal, so teams always know what to do next and why it matters. Overall Score 93/100 Popularity45/50 Rating48/50 Review Breakdown Ease of Use 4.4 Customer Service 4.3 Features 4.4 Value for Money 4.4 Paid plans start at $10.99Per User, Per Month Free Trial Free Version Category features 9/19 Pros and Cons NT Nicole T Marketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “Clear project organization, practical task and deadline tracking, effective team collaboration, useful reminders, good visibility into the progress of my campaigns.“ September 12, 2026 JS Jonah S Computer Software, 11 - 50 employeesUsed the software for: 1-2 years. “My laptop is burning my legs. If you don't shut-off your email notification option immediately after using the tool...it will send you multiple emails for every single comment someone makes regarding a task.“ September 10, 2026 [Read all 13,776 reviews→](https://www.capterra.com/p/184581/Asana-PM/reviews/) [ ](https://www.capterra.com/p/153140/Connecteam/) ## [Connecteam](https://www.capterra.com/p/153140/Connecteam/) [ 4.6 (5,322)](https://www.capterra.com/p/153140/Connecteam/reviews/)[View all reviews](https://www.capterra.com/p/153140/Connecteam/reviews/) [](https://www.capterra.com/p/153140/Connecteam/)Add to compare Task Management for Frontline Teams - Assign Work, Track Progress & Send Updates Overall Score 92/100 Popularity44/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.6 Features 4.5 Value for Money 4.5 Paid plans start at $29.00Flat Rate, Per Month Free Trial Free Version Category features 5/19 Pros and Cons Bob F Research, 2 - 10 employeesUsed the software for: Less than 6 months. “The platform brings communication, scheduling, task management, time tracking, and employee information together in one place, which reduces the need to switch between multiple systems.“ September 18, 2026 BG Britany G Hospital & Health Care, 11 - 50 employeesUsed the software for: Less than 6 months. “Time off - Not being able to see who else is off in the same view of a leave request and inability to block a date when too many staff request off for the same date.“ July 7, 2026 [Read all 5,322 reviews→](https://www.capterra.com/p/153140/Connecteam/reviews/) [ ](https://www.capterra.com/p/211559/Trello/) ## [Trello](https://www.capterra.com/p/211559/Trello/) [ 4.5 (23,642)](https://www.capterra.com/p/211559/Trello/reviews/)[View all reviews](https://www.capterra.com/p/211559/Trello/reviews/) [](https://www.capterra.com/p/211559/Trello/)Add to compare Over 1,000,000 teams use Trello worldwide as a task management tool to plan, organize, and accomplish goals from any device. Overall Score 91/100 Popularity43/50 Rating48/50 Review Breakdown Ease of Use 4.5 Customer Service 4.3 Features 4.3 Value for Money 4.5 Paid plans start at $5.00Per User, Per Month Free Trial Free Version Category features 8/19 Pros and Cons EW Emilia W Facilities Services, 201 - 500 employeesUsed the software for: 1-2 years. “The card-based system works well for tracking network incidents, change requests, and routine support activities, while comments and attachments help maintain important technical details in one place.“ July 29, 2026 Nikitha Y Computer Software, 201 - 500 employeesUsed the software for: 1-2 years. “Some of the more advanced Features and customization options may require a paid plan, which can reduce the Value for Money for someone who only needs basic project management.“ September 5, 2026 [Read all 23,642 reviews→](https://www.capterra.com/p/211559/Trello/reviews/) [ ](https://www.capterra.com/p/158833/ClickUp/) ## [ClickUp](https://www.capterra.com/p/158833/ClickUp/) [ 4.6 (4,642)](https://www.capterra.com/p/158833/ClickUp/reviews/)[View all reviews](https://www.capterra.com/p/158833/ClickUp/reviews/) [](https://www.capterra.com/p/158833/ClickUp/)Add to compare ClickUp is the world’s first Converged AI Workspace, bringing together all work apps, data, and workflows. Overall Score 89/100 Popularity42/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.5 Features 4.6 Value for Money 4.6 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 7/19 Pros and Cons Andrea L Translation and Localization, 11 - 50 employeesUsed the software for: 6-12 months. “Features like task dependencies, automations, calendars, dashboards, and multiple project views make it easy to keep projects on track and reduce manual work.“ July 8, 2026 SA Sandra A Security and Investigations, 2 - 10 employeesUsed the software for: More than 2 years. “I kept getting pinged for things that didn't even concern my queue, and trying to turn off the right alerts without missing actual client updates was just a process of trial and error for that first week.“ September 12, 2026 [Read all 4,642 reviews→](https://www.capterra.com/p/158833/ClickUp/reviews/) [ ](https://www.capterra.com/p/79104/Smartsheet/) ## [Smartsheet](https://www.capterra.com/p/79104/Smartsheet/) [ 4.5 (3,575)](https://www.capterra.com/p/79104/Smartsheet/reviews/)[View all reviews](https://www.capterra.com/p/79104/Smartsheet/reviews/) [](https://www.capterra.com/p/79104/Smartsheet/)Add to compare Smartsheet is an Intelligent Work Management Platform that revolutionizes how you manage projects, portfolios, and processes. Overall Score 88/100 Popularity41/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.3 Value for Money 4.4 Paid plans start at $9.00Per User, Per Month Free Trial Free Version Category features 7/19 Pros and Cons JE Jennifer E Chemicals, 2 - 10 employeesUsed the software for: Less than 6 months. “It is a flexible and effective tool for organizing projects, tracking tasks, and collaborating with team members. Once you become familiar with the features, it makes managing workflows and keeping information organized much easier.“ August 10, 2026 PR Pupp R Events Services, 2 - 10 employeesUsed the software for: More than 2 years. “Smartsheet has a few frustrating elements when it comes to collaborations. If different team members have different license levels it can complicate things if you’re trying to create smartsheets collaboratively.“ July 19, 2026 [Read all 3,575 reviews→](https://www.capterra.com/p/79104/Smartsheet/reviews/) [ ](https://www.capterra.com/p/147657/monday-com/) [ 4.6 (6,129)](https://www.capterra.com/p/147657/monday-com/reviews/)[View all reviews](https://www.capterra.com/p/147657/monday-com/reviews/) Add to compare With monday.com, easily plan, track, and allocate resources efficiently, ensuring smart decision-making and timely project delivery. Overall Score 88/100 Popularity41/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.4 Features 4.5 Value for Money 4.3 Paid plans start at $9.00Per User, Per Month Free Trial Free Version Category features 4/19 Pros and Cons AH Amber H Business Supplies and Equipment, 2 - 10 employeesUsed the software for: More than 2 years. “As someone who builds automated operational systems for various service trades, I find the ability to customize boards for everything from high-level project management to granular lead tracking essential.“ May 13, 2026 SK Samara Zuri K Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Monday.com lacks a native functionality for tracking overhead allocation, depreciation schedules, complex billing and earned value management .“ June 29, 2026 [Read all 6,129 reviews→](https://www.capterra.com/p/147657/monday-com/reviews/) [ ](https://www.capterra.com/p/149339/Todoist-for-Business/) ## [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) [ 4.6 (2,666)](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/)[View all reviews](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [](https://www.capterra.com/p/149339/Todoist-for-Business/)Add to compare Todoist helps individuals and teams organize tasks, stay focused, and make progress in one simple shared workspace. Overall Score 86/100 Popularity38/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.4 Features 4.4 Value for Money 4.5 Paid plans start at $4.00Per User, Per Month Free Trial Free Version Category features 13/19 Pros and Cons DR Daud R Accounting, 11 - 50 employeesUsed the software for: Less than 6 months. “The platform helps improve productivity without being overly complex and offers enough flexibility for both individual users and small teams.“ September 15, 2026 NT Nicole T Marketing and Advertising, 2 - 10 employeesUsed the software for: More than 2 years. “limited advanced project management features, can become overwhelming with too many tasks, collaboration features are less extensive than dedicated project management platforms.“ August 30, 2026 [Read all 2,666 reviews→](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) [ ](https://www.capterra.com/p/56808/Basecamp/) ## [Basecamp](https://www.capterra.com/p/56808/Basecamp/) [ 4.4 (14,456)](https://www.capterra.com/p/56808/Basecamp/reviews/)[View all reviews](https://www.capterra.com/p/56808/Basecamp/reviews/) [](https://www.capterra.com/p/56808/Basecamp/)Add to compare Basecamp is a team collaboration system designed to be straightforward, easy for teams to adopt, and perfect for team managers. Overall Score 85/100 Popularity38/50 Rating47/50 Review Breakdown Ease of Use 4.3 Customer Service 4.3 Features 4.2 Value for Money 4.2 Paid plans start at $15.00Per User, Per Month Free Trial Free Version Category features 15/19 Pros and Cons NR Nikole R Accounting, 2 - 10 employeesUsed the software for: 6-12 months. “It provides a simple and effective way to manage projects, organize files, communicate with team members, and keep important information in one place.“ September 9, 2026 MA Mallory A Marketing and Advertising, 2 - 10 employeesUsed the software for: Less than 6 months. “Not as customizable as some software, so if you need more depth, then it might not work well for your needs.“ July 1, 2026 [Read all 14,456 reviews→](https://www.capterra.com/p/56808/Basecamp/reviews/) Need a Little Help? Talk with a software expert for free. Get a list of software that’s great for you in less than 15 minutes. [ ](https://www.capterra.com/p/76113/Wrike/) ## [Wrike](https://www.capterra.com/p/76113/Wrike/) [ 4.4 (3,044)](https://www.capterra.com/p/76113/Wrike/reviews/)[View all reviews](https://www.capterra.com/p/76113/Wrike/reviews/) [](https://www.capterra.com/p/76113/Wrike/)Add to compare Wrike is the AI-powered work delivery platform for task management that helps you organize your work and get more done. Overall Score 84/100 Popularity36/50 Rating48/50 Review Breakdown Ease of Use 4.2 Customer Service 4.3 Features 4.3 Value for Money 4.2 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 5/19 Pros and Cons LH Leslie H Financial Services, 2 - 10 employeesUsed the software for: Less than 6 months. “It really helped us get organized, made it clear who was responsible for what, and cut down on all those endless email chains and Slack pings. Where Wrike shines is task and deadline tracking, especially when multiple teams or departments are involved. If you're managing projects with a bunch of moving parts, it's genuinely solid.“ August 21, 2026 Naleen K Hospital & Health Care, 10,001+ employeesUsed the software for: 6-12 months. “I’d like the Gantt chart UI to be improved. When I create dependencies, sometimes it’s hard to track the dependency path because the lines overlap and get superimposed on each other.“ August 15, 2026 [Read all 3,044 reviews→](https://www.capterra.com/p/76113/Wrike/reviews/) [ ](https://www.capterra.com/p/169455/Zoho-Projects/) [ 4.5 (877)](https://www.capterra.com/p/169455/Zoho-Projects/reviews/)[View all reviews](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) Add to compare Efficiently manage tasks with Zoho Projects. Collaborate seamlessly, track progress in real time, and meet deadlines with ease. Overall Score 82/100 Popularity34/50 Rating48/50 Review Breakdown Ease of Use 4.3 Customer Service 4.2 Features 4.4 Value for Money 4.4 Paid plans start at $4.00Per User, Per Month Free Trial Free Version Category features 12/19 Pros and Cons HH Heather H Investment Management, 11 - 50 employeesUsed the software for: More than 2 years. “Zoho Projects offers a structured framework and rich features to track every stage, from financial analysis to legal validation.“ July 16, 2026 Salina T Construction, 11 - 50 employeesUsed the software for: Less than 6 months. “Also, some of the project views were not very customizable, so I found some of the fields were completely irrelevant to me but I could not remove them from the view.“ June 30, 2026 [Read all 877 reviews→](https://www.capterra.com/p/169455/Zoho-Projects/reviews/) [ ](https://www.capterra.com/p/173614/Any-do/) ## [Any.do](https://www.capterra.com/p/173614/Any-do/) [ 4.7 (1,145)](https://www.capterra.com/p/173614/Any-do/reviews/)[View all reviews](https://www.capterra.com/p/173614/Any-do/reviews/) [](https://www.capterra.com/p/173614/Any-do/)Add to compare A simple task management solution designed to organize and streamline daily workflows for maximum efficiency. Trusted by +40m people Overall Score 81/100 Popularity32/50 Rating49/50 Review Breakdown Ease of Use 4.8 Customer Service 4.5 Features 4.5 Value for Money 4.4 Paid plans start at $4.99Per User, Per Month Free Trial Free Version Category features 10/19 Pros and Cons AB Anna B Information Technology and Services, Self-employedUsed the software for: 6-12 months. “I like all the features available for your task lists like sub tasks, scheduling tasks, reminders, tags, being able to add notes or pictures.“ August 11, 2026 Julio M Law Practice, 2 - 10 employeesUsed the software for: Less than 6 months. “The main drawbacks of Any.do are its limited advanced project management features, weaker desktop experience compared to mobile, and reliance on paid plans for integrations and customization. While excellent for personal use and small teams, it struggles with complex workflows.“ September 4, 2026 [Read all 1,145 reviews→](https://www.capterra.com/p/173614/Any-do/reviews/) [ ](https://www.capterra.com/p/227173/Wunderlist/) ## [Microsoft To Do](https://www.capterra.com/p/227173/Wunderlist/) [ 4.6 (3,080)](https://www.capterra.com/p/227173/Wunderlist/reviews/)[View all reviews](https://www.capterra.com/p/227173/Wunderlist/reviews/) [](https://www.capterra.com/p/227173/Wunderlist/)Add to compare Task management app that allows users to share to-do lists among themselves, set reminders, and add notes. Overall Score 81/100 Popularity34/50 Rating47/50 Review Breakdown Ease of Use 4.7 Customer Service 4.3 Features 4.3 Value for Money 4.6 Paid plans start at Not provided by the vendor Category features 9/19 Pros and Cons SR Shawn R Marketing and Advertising, 201 - 500 employeesUsed the software for: More than 2 years. “I appreciate the clean interface, the ability to create shared lists with my design team, and native Outlook integration to convert client feedback emails into scheduled tasks.“ August 10, 2026 KS Kimona S Education Management, 51 - 200 employeesUsed the software for: More than 2 years. “The colors were a bit dull and wasn't enticing for the most part.“ May 29, 2026 [Read all 3,080 reviews→](https://www.capterra.com/p/227173/Wunderlist/reviews/) [ ](https://www.capterra.com/p/150991/Hive/) ## [Hive](https://www.capterra.com/p/150991/Hive/) [ 4.4 (220)](https://www.capterra.com/p/150991/Hive/reviews/)[View all reviews](https://www.capterra.com/p/150991/Hive/reviews/) [](https://www.capterra.com/p/150991/Hive/)Add to compare Hive is the all-in-one project management and collaboration platform that eliminates tool sprawl. Overall Score 80/100 Popularity34/50 Rating46/50 Review Breakdown Ease of Use 4.4 Customer Service 4.5 Features 4.3 Value for Money 4.4 Paid plans start at Not provided by the vendor Category features 12/19 Pros and Cons BL Brooks L Retail, 11 - 50 employeesUsed the software for: 6-12 months. “What I like most about Hive is its ability to bring project management, team collaboration, and workflow tracking into a single platform.“ June 9, 2026 Mahi P Information Technology and Services, 501 - 1,000 employeesUsed the software for: 1-2 years. “When working on big projects, the platform can sometimes feel a little slow.“ February 11, 2026 [Read all 220 reviews→](https://www.capterra.com/p/150991/Hive/reviews/) [ ](https://www.capterra.com/p/227201/Microsoft-Planner/) ## [Microsoft Planner](https://www.capterra.com/p/227201/Microsoft-Planner/) [ 4.3 (300)](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/)[View all reviews](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [](https://www.capterra.com/p/227201/Microsoft-Planner/)Add to compare Microsoft Planner is a new app from Microsoft that helps teams organize their work. Overall Score 80/100 Popularity32/50 Rating48/50 Review Breakdown Ease of Use 4.5 Customer Service 4.2 Features 4.2 Value for Money 4.5 Paid plans start at $10.00Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons KL Khimson L Electrical/Electronic Manufacturing, 51 - 200 employeesUsed the software for: 1-2 years. “It works well for everyday task management and collaboration, although larger or more complex projects may require a more advanced project management solution.“ August 17, 2026 Daniel R Retail, 51 - 200 employeesUsed the software for: More than 2 years. “What I like least is that Planner can be frustrating when you have already put a lot of work into a basic plan and then realize you need the premium features.“ July 3, 2026 [Read all 300 reviews→](https://www.capterra.com/p/227201/Microsoft-Planner/reviews/) [ ](https://www.capterra.com/p/148476/Kanbanize/) ## [Businessmap](https://www.capterra.com/p/148476/Kanbanize/) [ 4.8 (215)](https://www.capterra.com/p/148476/Kanbanize/reviews/)[View all reviews](https://www.capterra.com/p/148476/Kanbanize/reviews/) [](https://www.capterra.com/p/148476/Kanbanize/)Add to compare Businessmap is the most flexible Lean project and portfolio management platform for strategy execution at scale. Overall Score 79/100 Popularity30/50 Rating49/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.7 Value for Money 4.5 Paid plans start at €9.20Per User, Per Month Free Trial Free Version Category features 13/19 Pros and Cons DB Devanshi B Biotechnology, 201 - 500 employeesUsed the software for: More than 2 years. “Businessmap stands out as a powerful platform thanks to its seamless integration with tools like Power BI, enabling robust data connectivity and visualization.“ July 18, 2025 IH Ingo H Computer Software, 51 - 200 employeesUsed the software for: More than 2 years. “If I was forced to find a con then it would be that there is no free version available for individuals for basic use.“ December 19, 2024 [Read all 215 reviews→](https://www.capterra.com/p/148476/Kanbanize/reviews/) [ ](https://www.capterra.com/p/268205/Adobe-Workfront/) ## [Adobe Workfront](https://www.capterra.com/p/268205/Adobe-Workfront/) [ 4.4 (1,501)](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/)[View all reviews](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/) [](https://www.capterra.com/p/268205/Adobe-Workfront/)Add to compare The collaborative work management leader, helping teams get the right work done with greater visibility and improved productivity. Overall Score 78/100 Popularity30/50 Rating48/50 Review Breakdown Ease of Use 4.1 Customer Service 4.4 Features 4.3 Value for Money 4.2 Paid plans start at Not provided by the vendor Category features 10/19 Pros and Cons PP Parish P Hospital & Health Care, 10,001+ employeesUsed the software for: More than 2 years. “It is also an excellent tool for tracking work, reporting project status to leadership, and maintaining a clear audit trail of all activity and communication related to a request.“ August 5, 2026 Zachariah B Construction, 51 - 200 employeesUsed the software for: Less than 6 months. “As with most of these software present day, you are left to a guide when it comes to customer support.“ August 26, 2026 [Read all 1,501 reviews→](https://www.capterra.com/p/268205/Adobe-Workfront/reviews/) [ ](https://www.capterra.com/p/137568/Quire/) [ 4.7 (390)](https://www.capterra.com/p/137568/Quire/reviews/)[View all reviews](https://www.capterra.com/p/137568/Quire/reviews/) Add to compare Turn complex work into focused actions so everyone knows where to focus and what to tackle next. Overall Score 78/100 Popularity29/50 Rating49/50 Review Breakdown Ease of Use 4.7 Customer Service 4.6 Features 4.6 Value for Money 4.5 Paid plans start at $7.65Per User, Per Month Free Trial Free Version Category features 14/19 Pros and Cons Peter Mwangangi M Research, Self-employedUsed the software for: 1-2 years. “For a student juggling a heavy academic workload, or a professional managing deeply layered, long-horizon projects, Quire meaningfully improves how you stay on top of complexity without drowning in it.“ April 12, 2026 BW Bryson W Information Technology and Services, 201 - 500 employeesUsed the software for: 6-12 months. “Some of the smaller details can take a little too much clicking, particularly when managing a busy project.“ August 19, 2026 [Read all 390 reviews→](https://www.capterra.com/p/137568/Quire/reviews/) [ ](https://www.capterra.com/p/137033/Paymo/) ## [Paymo](https://www.capterra.com/p/137033/Paymo/) [ 4.7 (687)](https://www.capterra.com/p/137033/Paymo/reviews/)[View all reviews](https://www.capterra.com/p/137033/Paymo/reviews/) [](https://www.capterra.com/p/137033/Paymo/)Add to compare Paymo allows you to manage tasks, track work time, invoice your clients, and measure profitability from the same platform. Overall Score 77/100 Popularity29/50 Rating48/50 Review Breakdown Ease of Use 4.6 Customer Service 4.7 Features 4.5 Value for Money 4.6 Paid plans start at $15.90Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons AF Andrea F Architecture & Planning, 2 - 10 employeesUsed the software for: 1-2 years. “The best feature is the ability of granularly keeping track of the profitability of a project at task level.“ November 16, 2024 VT Vicky T Writing and Editing, Self-employedUsed the software for: 1-2 years. “Paymo can’t (yet) set a price per word for invoicing articles, and due to legal requirements in the UK, I have to export invoices to Quickbooks and send them from there rather than directly from Paymo.“ April 2, 2024 [Read all 687 reviews→](https://www.capterra.com/p/137033/Paymo/reviews/) [ ](https://www.capterra.com/p/113540/Bitrix24/) [ 4.2 (1,008)](https://www.capterra.com/p/113540/Bitrix24/reviews/)[View all reviews](https://www.capterra.com/p/113540/Bitrix24/reviews/) Add to compare Bitrix24 is a free team task & project management solution used by over 15 million teams worldwide. Cloud, mobile, open source editions Overall Score 76/100 Popularity31/50 Rating45/50 Review Breakdown Ease of Use 4.0 Customer Service 4.0 Features 4.3 Value for Money 4.2 Paid plans start at $69.00Flat Rate, Per Month Free Trial Free Version Category features 4/19 Pros and Cons Arnel O Apparel & Fashion, Self-employedUsed the software for: Less than 6 months. “The CRM, task management, communication, and project tracking features helped keep everything organized without needing several separate platforms.“ August 10, 2026 Kamini V Information Technology and Services, 5,001 - 10,000 employeesUsed the software for: 1-2 years. “The interface also seems a little cluttered when more than one module is in operation concurrently.“ August 10, 2026 [Read all 1,008 reviews→](https://www.capterra.com/p/113540/Bitrix24/reviews/) [ ](https://www.capterra.com/p/152761/OpenProject/) ## [OpenProject](https://www.capterra.com/p/152761/OpenProject/) [ 4.6 (189)](https://www.capterra.com/p/152761/OpenProject/reviews/)[View all reviews](https://www.capterra.com/p/152761/OpenProject/reviews/) [](https://www.capterra.com/p/152761/OpenProject/)Add to compare Open source project management software with a wide set of features. It supports teams along the entire project management life cylce. Overall Score 76/100 Popularity27/50 Rating49/50 Review Breakdown Ease of Use 4.6 Customer Service 4.6 Features 4.6 Value for Money 4.6 Paid plans start at €5.95Usage Based, Per Month Free Trial Free Version Category features 10/19 Pros and Cons DM Direzione M Automotive, 51 - 200 employeesUsed the software for: More than 2 years. “Openproject support collaborative realtime product development with interactive dashboards that allow to work together on project plans, get an overview of the status at all project stages, create and visualize a product roadmap.“ March 24, 2025 AA Adeniyi A Leisure, Travel & Tourism, 11 - 50 employeesUsed the software for: 1-2 years. “Unavailability of offline access is the biggest challenge so far.“ July 11, 2024 [Read all 189 reviews→](https://www.capterra.com/p/152761/OpenProject/reviews/) [ ](https://www.capterra.com/p/170641/TickTick/) ## [TickTick](https://www.capterra.com/p/170641/TickTick/) [ 4.7 (129)](https://www.capterra.com/p/170641/TickTick/reviews/)[View all reviews](https://www.capterra.com/p/170641/TickTick/reviews/) [](https://www.capterra.com/p/170641/TickTick/)Add to compare Ideal for individuals and businesses of all sizes, the scheduling application helps manage tasks, deadlines, emails, files and more. Overall Score 76/100 Popularity28/50 Rating48/50 Review Breakdown Ease of Use 4.7 Customer Service 4.3 Features 4.6 Value for Money 4.7 Paid plans start at $35.99Flat Rate, Per Year Free Trial Free Version Category features 15/19 Pros and Cons MR Miguel R Marketing and Advertising, Self-employedUsed the software for: More than 2 years. “It bridges the gap between basic task managers and complex project tools beautifully. Once you get past the slight learning curve of customizing the layout to fit your workflow, it works flawlessly across all devices.“ June 23, 2026 MR Michael R Entertainment, 11 - 50 employeesUsed the software for: 6-12 months. “With the paid version it was sort of hard to find things sometimes and there's still a cap on how many tasks you can have.“ February 5, 2024 [Read all 129 reviews→](https://www.capterra.com/p/170641/TickTick/reviews/) [ ](https://www.capterra.com/p/142293/GanttPRO/) ## [GanttPRO](https://www.capterra.com/p/142293/GanttPRO/) [ 4.8 (560)](https://www.capterra.com/p/142293/GanttPRO/reviews/)[View all reviews](https://www.capterra.com/p/142293/GanttPRO/reviews/) [](https://www.capterra.com/p/142293/GanttPRO/)Add to compare GanttPRO makes it easy to comprehensively work on tasks, track time, and manage resources. Overall Score 75/100 Popularity25/50 Rating50/50 Review Breakdown Ease of Use 4.8 Customer Service 4.8 Features 4.7 Value for Money 4.7 Paid plans start at $7.00Per User, Per Month Free Trial Free Version Category features 17/19 Pros and Cons BK Bobby K Mechanical or Industrial Engineering, 2 - 10 employeesUsed the software for: I used a free trial. “GanttPro offers special student pricing that gave my team a chance to utilize enterprise level software for our senior design project.“ September 15, 2026 KJ Kesirin J Education Management, 11 - 50 employeesUsed the software for: I used a free trial. “The biggest issue is that they enforce a 5-user minimum subscription tier. If you are a freelancer, a duo, or a tiny team of three, you are still forced to pay for five seats just to use the software.“ June 24, 2026 [Read all 560 reviews→](https://www.capterra.com/p/142293/GanttPRO/reviews/) [ ](https://www.capterra.com/p/120390/Teamwork-Projects/) ## [Teamwork.com](https://www.capterra.com/p/120390/Teamwork-Projects/) [ 4.5 (942)](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/)[View all reviews](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) [](https://www.capterra.com/p/120390/Teamwork-Projects/)Add to compare The agentic PSA that helps service businesses win, plan, and deliver projects more profitably. Overall Score 75/100 Popularity27/50 Rating48/50 Review Breakdown Ease of Use 4.3 Customer Service 4.5 Features 4.4 Value for Money 4.4 Paid plans start at $9.99Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons Ryan S Internet, 2 - 10 employeesUsed the software for: 1-2 years. “We can now generate monthly invoices and send them to QuickBooks via automation.“ May 13, 2026 Ankith T Information Technology and Services, 10,001+ employeesUsed the software for: 6-12 months. “There are a lot of features, so it can feel a bit confusing at first.“ July 19, 2026 [Read all 942 reviews→](https://www.capterra.com/p/120390/Teamwork-Projects/reviews/) [ ](https://www.capterra.com/p/136078/Float/) ## [Float](https://www.capterra.com/p/136078/Float/) [ 4.5 (1,621)](https://www.capterra.com/p/136078/Float/reviews/)[View all reviews](https://www.capterra.com/p/136078/Float/reviews/) [](https://www.capterra.com/p/136078/Float/)Add to compare Resource management software for delivery teams—plan capacity, staff projects, and track delivery performance in one place. Overall Score 74/100 Popularity27/50 Rating47/50 Review Breakdown Ease of Use 4.5 Customer Service 4.5 Features 4.2 Value for Money 4.4 Paid plans start at $12.00Per User, Per Month Free Trial Free Version Category features 11/19 Pros and Cons MN Muna N Cosmetics, Self-employedUsed the software for: I used a free trial. “The app makes tracking spending and company cards simple and fast.“ May 25, 2026 KC Kenneth C Information Technology and Services, 11 - 50 employeesUsed the software for: More than 2 years. “Board members like the visual reports, however, honestly they are clueless about what half the features do anyway.“ August 24, 2026 [Read all 1,621 reviews→](https://www.capterra.com/p/136078/Float/reviews/) [View all Task Management Software](#all-products) Most Popular Popularity Score Popular Highly Rated Ratings Score Highest Rated To ensure objectivity and avoid any bias, Capterra Shortlist mathematically combines two key dimensions: a ratings score and a popularity score. These two dimensions are combined to plot top products on the grid and create a total score for a stack-ranked list view—all independent of vendor influence. Date published:January 5, 2026