# 7 Task Management Mobile Apps Users Love | Capterra > Discover the top task management mobile apps users love. Compare features, benefits, and ideal use cases to choose the right app for staying organized on the go. Source: https://www.capterra.com/resources/task-management-mobile-apps --- # 7 Task Management Mobile Apps Users Love Written by: Preksha Buttan Preksha ButtanAuthor Writer Experience I am a writer at Capterra, where I've been providing expert insights to help small businesses find the right software solutions since Janua... [See bio & all articles](https://www.capterra.com/resources/author/pbuttan/) and edited by: Mehar Luthra Mehar LuthraEditor Experience I’ve been a team lead at Capterra for nearly three years, helping shape educational articles, thought leadership research reports, and content des... [See bio & all articles](https://www.capterra.com/resources/author/mehar-luthra/) Published December 22, 2025 12 min read Table of Contents - [1\. Any.do](#1-anydo) - [2\. Todoist](#2-todoist) - [3\. Connecteam](#3-connecteam) - [4\. Toggl Track](#4-toggl-track) - [5\. Asana](#5-asana) - [6\. Notion](#6-notion) - [7\. ClickUp](#7-clickup) - [Features of interest](#features-of-interest) - [Benefits of mobile task management apps](#what-are-the-benefits-of-a-mobile-task-management-app-over-a-desktop-version) **This guide compares top-rated mobile task management apps by features, benefits, and use cases so you can pick the best fit for staying organized on the go.** **Why it matters:** Work moves everywhere—your task list should too. Work rarely happens in one place anymore. Tasks surface during calls, while commuting, or in hallways between meetings, and yet your task list often stays locked behind your desk. **The workaround?** Use a mobile [task management app](https://www.capterra.com/task-management-software/). These apps let you create, edit, and track tasks directly from your phone, giving you the flexibility to stay organized wherever work happens. To help you pick the right one, we looked at 2M+ unique user reviews to see what users had to say and highlighted the top seven task management mobile apps based on a thorough sentiment analysis of reviews, arranged in order of percentage of positive reviews. For more detail on how we selected these tools, scroll to the bottom of the page. **Note:** The listed mobile task management apps either offer dedicated task management features or include task management as part of a wider project management platform. Plus, each of these apps includes the core task management capabilities: **task creation, task editing, task progress tracking, task scheduling, and activity dashboards.** **7 task management mobile apps users love** \# of mobile app reviews in past two years % of positive mobile app reviews % of negative mobile app reviews % of neutral mobile app reviews [Any.do](https://www.capterra.com/p/173614/Any-do/) 221 83% 6% 11% [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) 79 76% 8% 16% [Connecteam](https://www.capterra.com/p/153140/Connecteam/) 1,537 75% 12% 13% [Toggl Track](https://www.capterra.com/p/247745/Toggl/) 93 70% 16% 14% [Asana](https://www.capterra.com/p/184581/Asana-PM/) 103 63% 17% 19% [Notion](https://www.capterra.com/p/186596/Notion/) 97 63% 15% 22% [ClickUp](https://www.capterra.com/p/158833/ClickUp/) 79 58% 25% 16% _Reviews and ratings are as of November 25, 2025_ * * * ## 1\. [Any.do](https://www.capterra.com/p/173614/Any-do/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Any.do offers a mobile app—for both iOS and Android devices—that lets you manage personal tasks, team projects, and daily plans in a single place. On mobile, you can create task lists, set reminders (one-time or recurring), and build daily plans via the ‘My Day’ feature. The app combines your tasks with calendar events, making it easy to see what you need to do at a glance. You can also use sub-tasks, checklists, and sort tasks by date or list—useful to stay organised whether you’re working solo or with a team. **Customer support:** Help center and contact support **Mobile app price:** Available with the free and paid plans, which start at $4.99 per month **Billing cycle:** Annually ### Who should consider Any.do’s mobile app? Business professionals who manage multiple tasks in a fast-paced workday can consider Any.do. Its mobile app lets you create tasks, review deadlines, and plan your schedule from your phone. You can update task lists, set reminders, and track progress, which makes it useful for staying organised between meetings, client visits, and daily work routines. **Review excerpt from a user of Any.do’s mobile app:** _“I liked the UI of the app. It is quite user friendly. Also I like how I am able to sync my calendar with it.It's not free and it asks you to upgrade time to time. I am glad I have a free version. It should be free for personal one.” — Ishaan Dhawan, Data scientist_ [Read all Any.do reviews here.](https://www.capterra.com/p/173614/Any-do/reviews/) ## 2\. [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Todoist’s mobile app helps you manage business tasks and projects directly from your phone or tablet. It lets you add tasks or subtasks, set due dates or recurring deadlines, and group work into projects or labels. You can switch between list, board, or calendar views to match your workflow preferences. The app also lets you assign tasks to team members, leave comments, attach files, and sync work across all your devices for seamless updates. **Customer support:** Help center, support via ticket **Mobile app price:** Available with the free and paid plans, which start at $5 per user, per month **Billing cycle:** Annual ### Who should consider Todoist’s mobile app? If you lead projects or coordinate tasks across a small team, Todoist can help you stay organized and on schedule. Use it to break down a deadline into smaller tasks, assign responsibilities, and track progress from anywhere. It works well when you need a clear overview of what’s due and who’s responsible, whether you’re managing client work, internal projects, or daily business errands. **Review excerpt from a user of Todoist’s mobile app:** _“I've never gotten as much done before using this app, I used to write lists but this makes it way more convenient to always have on hand and add stuff whenever I think of it right away.It's a nice way to stay organized and get things out of my head and scheduled outThere isn't anything that I dislike about Todoist, it's all around great” — Chelsea Bobula, Freelance Designer_ [Read all Todoist reviews here.](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/) ## 3\. [Connecteam](https://www.capterra.com/p/153140/Connecteam/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty You can manage daily work tasks and team activities in the Connecteam mobile app without relying on a desktop. The app lets you assign tasks, create checklists, share forms, and review progress. You can also build schedules, track hours with digital time clocks, and communicate with staff through updates or chat. These features support teams that work across multiple locations or handle responsibilities outside a central office. **Customer support:** Help center and support via tickets **Mobile app price:** Available with the free and paid plans, which start at $29 per month **Billing cycle:** Annual ### Who should consider Connecteam’s mobile app? You’ll find Connecteam useful if you manage employees who work on job sites, in the field, or across different shifts. The app lets you assign tasks, follow progress, and adjust schedules while you’re away from your desk. It also helps you share updates and stay connected with staff, making it easier to coordinate work throughout the day. **Review excerpt from a user of Connecteam’s mobile app:** _“Our company has benefited so much from it. Words cannot describe.How easy it is to use, and how help is at my fingertips with such helpful people!That I didn't find it sooner! This app does so many things that I haven't even began to use at full capacity.” — Beth Richardson, Athletic Trainer_ [Read all Connecteam reviews here.](https://www.capterra.com/p/153140/Connecteam/reviews/) Pro tip Check whether the mobile app supports your preferred task views, such as lists, boards, or calendars, to ensure you can plan and review work the way you’re used to. ## 4\. [Toggl Track](https://www.capterra.com/p/247745/Toggl/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Toggl Track is a time-tracking app that helps you record and manage the hours you spend on various tasks and projects directly from your smartphone. It lets you start and stop timers with a tap, or manually log your work in if you forget. You can also assign time entries to specific projects, clients, or tasks. In addition, the app supports calendar integration, reports, and a built-in Pomodoro timer to help you manage focus sessions. It syncs across devices, so you can shift between desktop and phone without losing data. **Customer support:** Help center and priority support on higher paid plans **Mobile app price:** Available with the free and paid plans, which start at $9 per user, per month **Billing cycle:** Annual ### Who should consider Toggl Track’s mobile app? Choose Toggl Track if you want a clear view of how you and your team spend working hours, especially when you handle multiple projects, clients, or billing cycles. It helps freelancers and those managing small teams who need accurate time logs for invoicing, productivity tracking, or to estimate project costs.  **Review excerpt from a user of Toggl Track’s mobile app:** _“It's is easy to use and since it is browser based you can use it on the go.  The mobile app is also great.I really haven't any downsides to report.” — Kate Yapjoco, Owner_ [Read all Toggl Track reviews here.](https://www.capterra.com/p/247745/Toggl/reviews/) ## 5\. [Asana](https://www.capterra.com/p/184581/Asana-PM/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Manage both individual tasks and full team projects using the Asana mobile app on iOS or Android devices. The app lets you create tasks, assign them to team members, set due dates, and attach files. You can view work in different formats, such as lists, Kanban boards, calendars or timelines, helping you see both day-to-day tasks and longer-term project plans. It also keeps your inbox updated, lets you comment and tag teammates, and syncs automatically so your work stays current across devices. **Customer support:** Help center and support via ticket **Mobile app price:** Available with the free and paid plans, which start at $10.99 per user, per month **Billing cycle:** Annual ### Who should consider Asana’s mobile app? If you’re a program manager overseeing multiple projects and need to keep teams aligned, consider opting for Asana. It helps you assign tasks, track deadlines, and view project progress no matter where you are. You’ll find it useful when juggling client work, internal deliverables, and long-term plans, especially when you need to coordinate with team members across locations or between office and remote work. **Review excerpt from a user of Asana’s mobile app:** _“Asana is a good application for companies that need their team management for any type of work.The easy of use and the flexibility are the most thing the app provide.The collaborative tool is a plus of this app that it help for a good productivity of any business.” — Rachid Khallouf, Sales Executive_ [Read all Asana reviews here.](https://www.capterra.com/p/184581/Asana-PM/reviews/) ## 6\. [Notion](https://www.capterra.com/p/186596/Notion/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Notion’s mobile app gives you access to your workspace so you can manage tasks, projects, and notes from your phone. Create tasks, add due dates, assign owners, and update progress within database views. The app also lets you open shared documents, review team pages, and make quick edits while moving between meetings. You can switch between boards, lists, and calendars, which helps you follow project timelines and daily priorities. **Customer support:** Help center and support desk **Mobile app price:** Available with the free and paid plans, which start at $10 per user, per month **Billing cycle:** Annual ### Who should consider Notion’s mobile app? Notion is a great fit if you want a single source to organize tasks, project plans, and team documentation. The app helps you review deadlines, update task status, and connect related notes or files when you’re out and about. It suits professionals who manage multiple projects and prefer keeping work details together rather than using several separate tools. **Review excerpt from a user of Notion’s mobile app:** _“Pretty good. Helps me organize all my projects. Stops me forgetting to do things etc. Very nice UI, easy to use and navigate. Simple design. Mobile app and desktop site both pretty good.  Some features in mobile app are hidden behind quite a few clicks. ” — Lewis Wood, Founder_ [Read all Notion reviews here.](https://www.capterra.com/p/186596/Notion/reviews/) Pro tip Look for offline access so you can view and update tasks even when your internet connection is weak or unavailable. ## 7\. [ClickUp](https://www.capterra.com/p/158833/ClickUp/) ClickUp’s handy mobile app lets you handle tasks, projects, and team communication right from your phone. You can create tasks or subtasks, set due dates and priorities, and update statuses from anywhere. Additionally, the app shows your work across Spaces, Folders, and Lists so you always know where each task belongs. It supports list, board, and calendar views, and lets you comment on tasks, chat with team members, and track time. Finally, you can also access shared Docs and get notifications to stay updated on changes. **Customer support:** Help center and chat support **Mobile app price:** Available with the free and paid plans, which start at $7 per user, per month **Billing cycle:** Annual ### Who should consider ClickUp’s mobile app? Consider it if you manage multiple projects and need a flexible way to track work from anywhere. It helps when you juggle team tasks, deadlines, and collaborations across locations. You can assign tasks, review progress, and stay connected with colleagues even when you’re away from your desk, making it useful for those who work remotely or travel frequently. **Review excerpt from a user of ClickUp’s mobile app:** _“I like click up, because it reminds you of your to do list daily. It is a good app to schedule your tasks” — Katja Driesel, Teacherpreneur_ [Read all ClickUp reviews here.](https://www.capterra.com/p/158833/ClickUp/reviews/) ## Features of interest Not sure which app fits your workflow? Start with these must-have features of interest\*: Feature Description **Task creation and editing** Create new tasks, update existing ones, and add details such as due dates, notes, or subtasks from your phone. This helps you capture action items quickly and keep assignments up to date throughout the day. **Reminders and notifications** Receive alerts for upcoming deadlines, overdue tasks, or new assignments. These keep you aware of priority items without needing to check the app constantly. **Task scheduling** Plan your work by assigning dates and times to tasks. This feature helps you organize your day, spread out work, and manage time-sensitive activities while on the go. **Progress tracking** Update task status, check completed items, and follow ongoing work from your smartphone. This makes it easier to understand what’s moving forward and what needs attention. **Cross-device syncing** Keep your work updated across all devices. Any change made on your phone reflects on desktop versions, ensuring you and your team always have the latest information. ## What are the benefits of a mobile task management app over a desktop version? Mobile task apps keep work moving when you can’t stay at your desk. They deliver instant alerts, quick updates, and on-the-go access—advantages desktop tools can’t match. Here’s a handy breakdown of why you should consider using a mobile app for task management. Benefit Description **Real-time notifications** Mobile task management apps send instant alerts for new tasks, deadline changes, or updates from teammates. Unlike desktop tools, you receive these notifications even when you’re away from your laptop, helping you respond quickly and keep work moving. **Quick task updates** You can add, edit, or complete tasks directly from your phone. This flexibility helps you capture action items during meetings, client visits, or travel without waiting to return to your desk. **Faster team responses** Mobile apps make it easy to reply to comments, assign tasks, or share updates right away. This responsiveness improves coordination and reduces delays, especially when working with distributed or fast-moving teams. **On-the-go access** You can review priorities, check deadlines, and track project progress from anywhere. This mobility ensures you stay informed and organized even when your work requires frequent movement between locations. ## Frequently asked questions when selecting mobile task management apps Here are some common questions you can ask your vendors while looking for the best mobile task management app. Does the task management mobile app sync across mobile and desktop? Most task management apps sync your work automatically across mobile and desktop. Any update you make on your phone, such as adding tasks, completing items, or changing deadlines, reflects on your desktop version. This keeps your task list consistent and helps you switch between devices without losing progress. Can I use the task management app offline or without stable internet access? Many task management apps offer limited offline access, allowing you to view tasks and make updates even without an internet connection. Once you reconnect, the app syncs your changes across devices. This is useful when traveling or working in places with poor connectivity, ensuring you don’t lose track of your work. Can I attach files or add notes/subtasks inside tasks via a mobile task management app? Most mobile task management apps allow you to attach documents, images, or links and add notes or subtasks to provide context. These features help you keep key details in one place, making it easier to explain requirements, track progress, and collaborate with team members while working on the move. ## Capterra's 2026 Software Buying Trends Report ### Download our 2026 Software Buying Trends Report to see how successful software adopters avoid disappointment and how your business can, too. * * * ### Was this article helpful? * * * ## About the Authors [### Preksha Buttan](https://www.capterra.com/resources/author/pbuttan/) Preksha Buttan is a writer at Capterra. She provides insights to help small businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. [### Mehar Luthra](https://www.capterra.com/resources/author/mehar-luthra/) Mehar has been a team lead at Capterra for nearly three years, helping shape educational articles, thought leadership research reports, and content designed to help businesses compare software to find the best fit. She's spent nearly a decade in the editorial space, having served as a content writer, editor, editorial head, and now as a team lead. ### RELATED READING - [What’s Behind the Pricing Jump in Project Management Software Plans](https://www.capterra.com/resources/project-management-software-pricing/) - [How To Build the Right Project Management Tech Stack for Your Business](https://www.capterra.com/resources/project-management-tech-stack/) - [Why You Need Project Management Software With ADP Integration](https://www.capterra.com/resources/project-management-software-with-adp-integration/) - [Why Projects Fail, and What Actually Helps Teams Fix Them](https://www.capterra.com/resources/4-steps-to-completely-recover-from-project-failure/) - [Real Estate Project Management Software: Why You Need One](https://www.capterra.com/resources/project-management-software-for-real-estate/) - [How Compliance in Inventory Management Impacts Your Business](https://www.capterra.com/resources/impact-of-compliance-in-inventory-management/) - [What’s Really Slowing Your Team? 5 Project Management Challenges to Fix](https://www.capterra.com/resources/project-management-challenges-faced-by-project-teams/) - [Still Using Spreadsheets for Inventory, Here’s What It’s Costing You](https://www.capterra.com/resources/benefits-of-inventory-management-system/) - [Project Management Software for Creative and Marketing Workflows](https://www.capterra.com/resources/project-management-software-creative-marketing-workflows/) To be considered for this list, products had to: 1. Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 4/5 or higher as of November 25, 2025. 2. Meet our definition for task management software: _‘Task management software helps individuals and teams organize, manage, and complete daily deliverables. It allows users to create tasks, track their progress, and collaborate with teammates on projects.’_ 3. Have the highest percentage of positive sentiment (versus neutral or negative sentiment). We calculated the sentiment score by identifying the positive and negative user sentiment specifically around mobile app usage. \*Mobile features of interest were identified from vendor websites. Our research team selected the features considering what we know users expect or find important in a mobile experience. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Editorial Independence:** We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.