Deliver a learning program smoothly with the help of a project management tool.
Content writers, graphic designers, instructional designers—efforts of multiple members are required to create a learning program. As an educational professional involved in this process, you will understand how complex it can be to coordinate with multiple stakeholders. But do you know that you can simplify this with the help of eLearning project management software?
A project management tool will help you manage and efficiently utilize your resources. You will also be able to work on multiple eLearning projects as the tool helps organize the tasks based on available bandwidth.
This article highlights, in alphabetical order, the five best eLearning project management software based on user reviews. For each product, we include overall user ratings along with the highest-rated parameter, review excerpts from industry professionals, and product pricing. Read more.
1. Asana
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Pricing
Device compatibility
Screenshots
Here are some review excerpts from eLearning professionals who have used Asana for project management:
"It was so quick and easy to implement and I like that we can have different projects.It also makes it easy to create tasks and allows us to easily see what the status of each task is.This has been a big game changer for us in our day-to-day.I also love that Asana provides templates for various teams like marketing, sales, engineering, etc so you don't need to start from scratch."
"We use ASANA to work as a team on various types of projects in our Marketing team, from event planning to webmarketing projects, we can easily collaborate on tasks, notifying anyone who needs to be, and just them.Just what we need."
"The tool is really easy to integrate and compatible with most of the other famous applications and services that add to its features.Moreover, it makes the project progress smoother with real-time tracking that helps find the bottlenecks and improves overall productivity.Really amazing tool for project management."
"I have been using Asana for 2+ years and love it.I work with different teams at my company and Asana is the perfect tool to help me map out projects and timelines, and keep track of everything."
"Asana is the perfect software to keep me on track and accountable.When working with a group of people, the agile marketing tools are ideal and work wonders for a team."
2. Evernote Teams
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Pricing
Device compatibility
Screenshots
Calendar in Evernote Teams (Source)
Here are some review excerpts from eLearning professionals who have used Evernote Teams for project management:
"Fully customizable is the best part of this software.I liked it very much and frequently changes the structure of the Evernote home.An easy tool helps to create notes, charts and other to-do lists based on both text and drawing.Synced with all devices like smartphones, iPhones and iPad makes life simpler."
"This app has made my work easier as a Secretary and as an online teacher.The best part of it is the way it helps me take down notes professionally.Thanks to the team who came up with this concept."
"Theproduct is easy to use and navigate and keeps my work organised.With Evernote Teams i can make voice notes, make lists of things to do and keep track of my work and attach files.You can even use it with/without the internet so it allows for flexibility and accessibility.I can say thatbeing a student, Evernote Teams has made my life so much easier and allows for me to share my work with other students."
"I've enjoyed working with this simple to learn and use program.It's been a great memory aid to keep my thoughts flowing"
"Easy and user-friendly.I love copying and pasting images is student work turned in on Dropbox to portfolios in Evernote easily with a couple of taps on my phone while watching my son play soccer."
Real all Evernote Teams reviews here.
3. Miro
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Pricing
Device compatibility
Screenshots
Here are some review excerpts from eLearning professionals who have used Miro for project management:
"It is a very nice tool to create charts to represent complex information on the boards and brainstorm on it with the team.I love the wide collection of premade templates, which are visually quite modern and attractive, using the templates helps get work done faster.The video chat and presentation mode they offer is very helpful to collaborate with others on the same board.It can be used for both teachings as well as collaboration, brainstorming purposes.It is a very good tool if someone wants to get a birds-eye view of something they are working on, discuss it and make crucial decisions."
"I was introduced to Miro by a colleague, I was familiar with other whiteboard tools on the market but Miro won me over.It has the best features of the other tools I had tested.And their Free trial is very generous, it always happens to me that when I start on a new company I want to start using a digital whiteboard and it's great to have the free trial to show how it works before making the commitment."
"Miro is a good tool to build your plans in a visual way and its possible to start for freeIts easy to use you can start with templates or a clean boardconnecting between information and ideas, write your notes on a endless board.Its possible to share the board with partners and build it together.Also when I feel lost in my personal life, I use Miro to create a mind map that help me.You can use Miro from PC and mobile, so it can be useful everywhere."
"I use the platform 8 hours a day and I am just in love with it, mainly now that Zoom and Miro are integrated.Considering the fact that Miro was not planned for language teachers use, it is a great tool."
"What I like the most about the software is the fact that my clients can have free access to every single class I have ever taught them and they can interact and send me their doubts at any time of the day.The templates I have easily created using the customized dashboard changed completely the way I teach my students.I can use a variety of tool as kaban, mind map and others that allow me to teach more exciting class."
4. Notion
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Pricing
Device compatibility
Here are some review excerpts from eLearning professionals who have used Notion for project management:
"This software is exactly what I need to be able to keep my business moving forward.The versatility and simplicity of this software allows me to keep organized and share the important things in my business with my (soon to be) employees."
"Overall, I think notion is a useful software that makes it easier to collaborate on multiple projects with different team members.Once you learn how to best use the software, you and your team will find several practical use cases for the software."
"Once you figure out how to use the Databases, relations and roll-ups, it's so easy to keep everything organized.And I love that I can filter to show what I need to know which makes the view less overwhelming."
"Notion makes it easier for me to make lists and sort out my thoughts when planning.I really like the idea of being able to link documents and photos."
"Sharing notes is easy.Sharing note templates are very easy too.Successful for process and product management.Its design and user experience are very good.I guess I haven't praised a software this much in a long time, but this software is really a fixer."
5. Trello
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Pricing
Device compatibility
Screenshots
Here are some review excerpts from eLearning professionals who have used Trello for project management:
"Trello is the ideal collaboration tool for teams.It is quite easy to use Trello for the management of my work.There are many fantastic features such as unlimited boards and cards, workspace level templates and Trello makes it easy for everyone to get focused and stay on track.It's a collaborative platform for teams to organize the projects."
"The best part about this software is ease of use, ability to color-code, ability to create multiple columns for multiple projects or types of improvements we want to make, and how easy it is to move cards around.The ability to create tasks within each card is also helpful, as we use it mostly for strategic planning and ranking which project or feature we would like to focus on next in each category."
"Trello board offered such easy solutions to group all of our google drive documents and ways to communicate amongst each other (through creating 'completion boards'- for example: needs editing, final edit, ready to publish) and was a life saver!The product is easy to use and we were pleased at how effective the layout was.Great resource for those needing to work as a team on multiple writing projects or need more organization in their lives!Highly recommend!"
"Trello is a very good tool when it comes to UI.The drag-and-drop feature is amazing and very easy to use and understand.With Buttler coming in handy to ease much of the work and automate many things.Collaborating and doing remote work is very easy when it comes to Trello.You can view all about a project on a single board and see where improvement is needed."
"Trello is an easy to use tool that allowed me to get a handle (with easy visuals) on the tasks remaining on my teams projects and the various workloads of my team members.Being scattered geographically and forced into remote work quickly, Trello was a lifesaver for managing my team's workloads, their projects and ensuring completion of important work in a timely manner.As a company that regularly uses Slack as well, I appreciated the ease of integration."
What features do eLearning project management tools offer?
The core features of project management software are:
Collaboration tools: Allows team members to share media files, communicate, and work together.
Reporting/project tracking: Enables managers to track project status visually.
Task management: Creates a running list of action items and their respective status.
All products listed in this article include the features mentioned above.
Besides these core features, eLearning project management tools also commonly tend to offer:
Billing and invoicing
Budget management
Client portal
Cost-to-completion tracking
Customizable templates
File sharing
Gantt/timeline view
Idea management
Kanban board
Percent-complete tracking
Project planning/scheduling
Resource management
Time and expense tracking
How to choose the right eLearning project management software
Every business has different needs when it comes to project management software. Based on the requirements of your eLearning business, evaluating these factors will help you make the right choice.
Consider a tool with collaboration features: You will have to collaborate with multiple team members to develop a learning program. Collaboration features, such as chat, audio/video calls, whiteboard, and annotations, will make working with the teams easier, especially if you operate virtually. Hence, look for a project management tool with collaboration features.
Opt for a tool that allows version control: With time, the need to update the content of courses will arrive. In such a scenario, you’d want to be able to upload the latest content and differentiate it from its previous versions. Version control lets you do just that as it labels your files, allowing you to identify updated ones easily. If you frequently update your courses, then going for a project management tool that offers version control will be a wise option for you.
Analyze resource management options: A lot of time and effort from members of different teams are required to create a learning program. As you cannot afford to waste any of the resources available, you must choose a project management tool with resource management features. Resource management will help you assign your resources efficiently and ensure that none of your resources is underutilized or overutilized.
Common questions to ask software vendors before purchase
Does the tool have reporting features?
Reporting features in a project management tool for eLearning will allow you to see how your courses are performing. You will be able to understand how many people have viewed your course and completed it. Ask your vendor if these features are a part of their solution. Also, understand if the tool has data visualization capabilities that convert reports into charts and graphs for easier understanding.
Does the tool have secure file-sharing options?
File-sharing options allow you to easily share documents such as docs, sheets, and videos with one another for collaboration. Since there are multiple people involved in the creation of a course, it is important to have file-sharing options so that you are not emailing the same file multiple times to different users. Ask your vendor if their tool offers file-sharing options so that everyone can access required files easily.
Does the tool allow you to assign roles?
Since it requires the collaborative efforts of a team to create a course, understand if the tool you’re considering allows you to assign roles. For example, one member of the team might be writing the content of the course, and the other member must be converting the text into videos. In such a scenario, you would want to divide your project into subtasks and assign members to them. Ask your vendor if their tool lets you do so.