No more endless stacks of paperwork, cash flow inaccuracies, and late nights spent chasing down unpaid invoices for small business finance managers. Thanks to billing and invoice software that automates capturing data, generating bills and invoices, and tracking outstanding invoices. This ensures a healthy bottom line for your business with seamless invoice management.
Though such features can make billing and invoicing operations easier, you still need to ensure that the tool you pick fulfills your business requirements.
To help select the right tool, this article highlights, in alphabetic order, the five top small business billing and invoice software based on user reviews. For each product, we include overall user ratings along with the highest-rated parameter, review excerpts from industry professionals, and product pricing. Read more.
Searching for an accounting firm to hire for your business? We’ve got you covered. Check out our list of companies in the following areas:
1. Agiled
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Here are some review excerpts from small businesses professionals who have used Agiled for billing and invoicing:
"LOVE IT!The workflows enable me to keep a tab on how projects are running and the CRM means I can have my main prospecting and client pipelines all in one place. I'm looking forward to switching out my meeting scheduling software and integrating it all in Agiled. The main benefit is time saved in logging into one platform, from which to run my business."
"I was looking for a single source of an integrated combination for client relations, sales, human-resources management, finance, and some automation, and I think I achieved this thanks to Agile. Great service from the right side of the company, high-quality software, and getting better every day. Be patient--it takes a while to set up the system, but once you do, it's good."
"Features AGILED I liked most include allowing me to see my tasks for the day at a glance, contracts, proposals, HR, timesheet, leaves, chat, invoices, tickets, and many, many more. I've been using agiled for a few days now and I absolutely love it! It's helped me become more organized and efficient in my work. I highly recommend it to anyone looking for a way to boost their productivity."
2. Avaza
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Here are some review excerpts from small businesses professionals who have used Avaza for billing and invoicing:
"Overall, my experience with Avaza has been excellent. It has streamlined my project management and has saved me countless hours of time and frustration. I highly recommend it to anyone looking for a powerful, all-in-one solution for their business needs."
"Amazing, I thought I would need days and hours with the technical support team the first day that I used it but it's very easy and friendly, I don't use any part that includes Billing or money but I think it's overall easy t use and you can benefit greatly from it!"
"Avaza is the perfect platform for managing any team's projects, with its competitive pricing and outstanding customer service. It offers a great deal of features which are easy to use and navigate, such as list view, financial reports, and project progress reports. Additionally, Avaza allows users to track their time and improve their time management skills. It also provides unlimited file storage, giving users the opportunity to store all of their files in one place."
3. Bill4Time
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Here are some review excerpts from small businesses professionals who have used Bill4Time for billing and invoicing:
"Overall the whole firm has been very happy with our recent switch to Bill4Time. It's a very clean, intuitive, and easy to use program, though can get redundant. Web-based interface is nice too and makes me feel confident about record keeping."
"We have used this for four years, and are very pleased.It is easy for all users to input time and expenses, easy to generate bills, and easy for me to pull up a client's account history if they have a question. Also, ability to accept payments directly through portal is useful."
"The platform, Bill4Time, has several features that I simply adore, and I am quite satisfied with it. I value the extensive and simple capabilities it provides for time tracking, expenditure management, client administration, and invoice production most of all. I can easily handle every part of my law firm effectively because to the platform's user-friendly layout and smooth interaction with other tools. The online time tracking tool, which enables me to precisely record my billable hours from any location, and the expenditure monitoring option, which enables me to maintain an exact record of my business-related expenses, are two features I really value. Another significant benefit is the capacity to provide comprehensive reports and invoices that may be modified. Additionally, the Bill4Time team's superb customer service is deserving of praise. They are constantly helpful, knowledgable, and ready to help with any questions or problems I may have."
Read all Bill4Time reviews here.
4.Everhour
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Here are some review excerpts from small businesses professionals who have used Everhour for billing and invoicing:
"I am completely in awe of the straightforwardness and ease of Everhour. It is extremely easy to use, and the time tracking system is incredibly precise and effective. The user interface is also very user-friendly, and the visual timeline makes it simple to track progress and set up projects. Furthermore, it is fantastic that I can quickly assign tasks to individual team members and monitor their progress. The reports are also incredibly useful and help me to stay up to date on how our team is doing."
"Everhour is the perfect tool if you have several clients and want to organize your working time. I can keep track of every job, every task and this is very good both for me because I have an overview of my work and for my client, because I can keep track of the working time and the amount to be paid accurately."
"Overall, I highly recommend Everhour to any team looking to improve their time management and project management processes. It is a great way to increase productivity and efficiency, and the customer support team is always available to help with any questions or issues that may arise."
Read all Everhour reviews here.
5. Paymo
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Here are some review excerpts from small businesses professionals who have used Paymo for billing and invoicing:
"It’s a breeze to use Paymo’s time tracking system and have it flow through when invoicing clients, with the time sheet attached to the invoice! Super useful, handy and easy to work with!"
"Paymo is an effective platform, which does not require a learning curve on the part of the people who use it, in addition to the fact that many business rules associated with the execution of projects are already implemented. On the other hand, we have visibility for the prioritization of tasks, the notification to the participants of each activity, and in general, Paymo can grow based on the needs and projects that our organization can handle."
"The creation of Projects and Tasks is easy and intuitive. Having the freedom to define the status of each project and create deadline alerts is also useful to ensure that each team member is on top of each task. One of the most important features is being able to exchange feedback in each task, keeping the conversation organized. The time tracking function is also very important to ensure that we are always on track with the various tasks and that we budget projects correctly."
What features do billing and invoicing software offer?
The core features of invoice and billing software are:
Invoice creation: | Generate one-time or recurring invoices for products and services shared with clients or customers. Customize invoice template for company branding, customer/client information, preferred language and currency, and itemization. |
Invoice history: | Maintain a record of all past invoices generated and shared with clients or customers. The feature is particularly important for audits and compliance and demonstrates transparency and adherence to financial regulations and tax requirements. |
Online invoicing: | Create a professional invoice online using pre-built templates and customize them as per the availed products and services. Send the electronic invoice to clients or customers via email or dedicated online portals. |
All products listed in this report include the features mentioned above.
Besides these core features, small business billing and invoice software also commonly offers:
Contact database
Customizable invoices
Mobile payments
Online payments
Payment processing
Tax calculation
Time and Expense Tracking
How to choose the right billing and invoicing software for your business
Price and features aren't the only factors you need to keep in mind when selecting software. Here are some key considerations to help you find the best invoicing and billing software for the business’s accounting needs.
Focus on invoice personalization: Ensure that your selected software offers customization options to personalize unlimited invoices for customers. The details include the customer name, billing information, a specific amount, due date, and preferred currency—all in their preferred language. Additionally, the tool should allow adding fields for extra information based on the service provided.
Consider integration with accounting software: See if the tool enables integrating billing and invoicing and accounting software tools to provide centralized access to data to multiple stakeholders. This will help eliminate manual data entry and reduce the risk of data inaccuracy across departments. Also, check if the software offers flexibility for additional future integrations if required.
Assess the invoice template library: Check if the software offers a library of pre-built and customizable invoice templates. It should allow categorizing and tagging templates based on their use or attributes (client type, project type, customer name, etc.) to filter while searching for specific templates. Additionally, these templates should be shareable via a link to facilitate real-time collaboration among team members.
Common questions to ask software vendors before purchase
These are some common questions you can ask vendors when assessing billing and invoicing tools options for your accounting team's needs:
Can the software handle different billing scenarios?
An ideal billing and invoicing tool should handle different billing scenarios, including one-time, recurring, or subscription-based payments. This includes populating data for the purchase made, calculating the amount and taxes based on the billing type, and sending a payment reminder as per the set schedule (weekly, monthly, annually, etc.)
Does the software allow creating branded invoices?
See if you can customize the billing and invoicing templates provided by the software to add your company logo and other branding elements, including images, font, and text that matches your brand voice. Branded invoices help build customer trust and save them from frauds like phishing attacks.
Does the software allow accepting online payments?
Some billing and invoicing software allow accepting and initiating online payments via a built-in functionality or an integrated payment gateway. You need to decide based on your existing process of accepting payments, including the security of customer data and the complexity of data migration. Also, check the allowed online payment methods, including debit card, credit card, and internet banking.