Productivity is a multi-faceted concept that indicates how effectively individuals, teams, and organizations accomplish tasks in multiple business functions. To boost this process, AI-enabled productivity tools step into the spotlight, understanding your tasks and actively learning, adapting, and evolving to meet your unique work challenges that hinder productivity.
Artificial intelligence (AI) -enabled productivity tools, also commonly referred to as just “AI productivity tools,” automate repetitive and time-consuming tasks using predictive analysis, machine learning (ML), natural language processing (NLP), and generative AI models. These tools train the AI algorithms based on past user actions and replicate them to assist with creating documents, reports, spreadsheets, graphs, and presentations through collaboration and team communication.
Our research team explored the AI capabilities of top-rated productivity tools. We narrowed our list to the top seven based on verified user reviews, sorted alphabetically.
During our research, we identified that the listed products solve productivity-related concerns in different business domains, including content, project and task management, collaboration, and data analysis.
1. Asana
Asana Intelligence leverages AI to facilitate strategic planning in your day-to-day project management tasks. The tool helps you write more effective goals by describing the desired achievements and letting AI draft a plan based on a historical project or current business performance. The tool generates detailed project status updates by utilizing AI to extract real-time work data and identify risks, open questions, and roadblocks in achieving set goals. Additionally, you can use the tool to build and optimize project workflows that improve team handoffs and productivity.
What are the AI capabilities of Asana?*
AI workflows: Create workflows using AI to analyze the task descriptions. For example, the description says, ’Let’s take a look at our launch goals and create the first copy’, it will create tasks named ‘Review launch goals’ and ‘Draft first copy’.
Smart answers: Ask questions to the AI assistant and get answers and insights about projects, identify blockers, and determine the next action points.
Smart onboarding: Recommend projects and tasks to team members based on their organizational roles and responsibilities.
Why consider Asana’s AI capabilities?
Asana can be worth considering when simplifying your project management tasks with automation. The tool takes care of task creation and assignment, workflow management, goal setting, and identifying bottlenecks from previous projects—all to reduce errors and delays of manual work and boost productivity.
Customer support: Asana offers a help center, chat, articles, tutorials, and webinars for assistance on tool capabilities and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
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2. Coda
Coda AI is an add-on for Coda Doc Makers that acts as a virtual work assistant for you to be more productive and collaborative. The tool summarizes documents for key insights, translates feedback into roadmaps or next steps, and creates personalized messages for email campaigns. The tool works by analyzing user actions instead of researching the internet. This helps the AI algorithm to perform similar actions or take decisions on your behalf, such as setting roadmaps or listing team tasks.
What are the AI capabilities of Coda?*
Task assistant: Automate repetitive and routine tasks, saving time and effort. Tasks include setting reminders, updating statuses, or triggering specific actions based on predefined conditions.
Knowledge assistant: Analyze the content within Coda documents to provide insights and recommendations. This includes suggesting relevant sections, links to additional resources, or related documents based on the user input. The feature allows integration of over 600 databases to gather information and convert it into insights.
AI templates: Create dynamic documents where data is updated in real-time based on calculations or external data sources. This dynamic nature is leveraged to create templates that adapt and respond to changes in user inputs.
Why consider Coda’s AI capabilities?
An AI work assistant offered by Coda can assist you in identifying action points from the noise. Whether you are analyzing customer feedback, addressing employee concerns, or sending marketing emails, Coda AI can simplify these processes using automation. Additionally, you can utilize its AI templates to track customer questions, discussions, and customer feedback, take meeting notes, or plan and update product launches.
Customer support: Coda AI offers chat, online courses, webinars, a help center, community, and email support for users to understand the tool’s functionality and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
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- Free Trial
- Free Version
Starting price
Billing cycle
Device compatibility
/ Pro tip
Check if the tool automates tasks using AI or offers an AI assistant to perform tasks in the background while you focus on other strategic and creative areas of a project or process. Clearly identifying tool capabilities ensures that you are well-planned to allocate time and resources, avoiding mismanagement.
3. Google Workspace
Duet AI by Google Workspace is a collaboration tool that lets you draft and refine emails in Gmail, generate project plans in Google Sheets, create original images from text within Google Slides, write document drafts in Google Docs, and organize meetings with virtual backgrounds via Google Meet. You have to use text prompts to explain your content requirement or task planning, and the AI assistant will analyze them to generate results that match your requirements. However, you can further refine the generated output using the manual editor.
What are the AI capabilities of Google Workspace?*
Smart compose: Get predictive text suggestions while composing emails in Gmail. The feature allows the selection or rejection of suggestions based on their relevance and grammar.
Smart fill: Fill in data in a column within Google Sheets by predicting patterns based on the existing entries. Suppose you have a series of dates, numbers, or text with a recognizable pattern (ascending/descending, groups, odd/even, and other patterns). In that case, the feature will suggest continuing that pattern as you type.
Smart reply: Analyze the context of incoming emails and consider the tone and intent to generate relevant replies.
Why consider Google Workspace‘s AI capabilities?
Duet AI provides a workspace environment for team members to draft emails, generate project plans, create images, write documents, and organize meetings. You can communicate your content requirements at length using the text prompts and get relevant output. The tool’s AI capabilities incorporate adaptive learning, improving and refining content creation and optimization based on user actions over time. The process results in accurate outcomes while saving some time from manual content management.
Customer support: Google Workspace offers FAQs, product demos, training, on-demand events, chat, and email for users seeking assistance on the tool’s functionality and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
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- Free Trial
- Free Version
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Device compatibility
4. Jasper
Jasper is an AI marketing content generator that scans your business website to learn about the brand and content tone and adapt to different styles for creating marketing content. You can generate text, such as headlines, and keyword-optimized blog posts, and images, such as graphics, thumbnails, and illustrations. The tool’s AI technology reads over 1500 characters’ context before generating the output.
What are the AI capabilities of Jasper?*
AI content optimization: Analyze the content against search engine result pages (SERP) competitors and optimize accordingly for the right keywords using AI.
AI copywriting: Use AI to generate copy ideas for marketing campaigns. The feature offers over 50 specific copywriting skills, including ads, social media, and landing pages.
AI social media marketing: Generate high-quality content for social media campaigns, including text and images. The feature allows summarizing a long-form blog post into catchy social media posts.
Why consider Jasper’s AI capabilities?
Jasper AI’s content generation capabilities can help you boost the productivity of your marketing content, including blogs, social media posts, emails, website copies, and landing pages. Having content optimized for keywords and rankability can bring more traffic to your website, social media pages, and ads, leading to increased conversions.
Customer support: Jasper offers a prompt library, live webinar, FAQs, help center, online guides, video lessons, and virtual partners for users seeking assistance with the software implementation and features.
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/ Pro tip
Consider software integration with other business tools and databases for data import and export. Productivity tools with built-in AI capabilities allow API integration. However, add-ons and browser extensions may work with specific tools only.
5. Productboard
Productboard AI add-on draws upon the insights from customer feedback and prepares a suitable roadmap to improve product development. The tool uses AI to summarize customer feedback and pain points related to product or service usage, features, and specifications the customers need. These insights are used to prepare roadmaps for product launches or improvisations.
What are the AI capabilities of Productboard?*
AI summaries: Generate summarized versions of long customer feedback, highlighting the major points of consideration. The summary includes the sentiment of the feedback, the customer’s name, the topic, and relevant tags.
AI topic summaries: Select a topic highlighted in the customer feedback from the trending topics dashboard to generate summaries explaining customer sentiment and feedback over a period of time.
Sentiment analysis: Collect customer feedback (reviews, social media comments, stories, blog posts, etc.) and analyze the positive or negative sentiment using the NLP technique. The feature automatically identifies, tags, and groups feedback of different types.
Why consider Productboard’s AI capabilities?
Productboard AI enables you to draw insights from customer feedback about product performance and focus on developing or improving product features that are crucial for enhancing customer experience. Addressing customer concerns and issues promptly is essential for maintaining satisfaction. The process also helps teams identify potential pain points and resolve them before they escalate. assist in better decision making and lowering the risk of product failures.
Customer support: Productboard provides a help center, product demos, blogs, eBooks, webinars, FAQs, user community, and email support for users seeking assistance with the software features and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
Trial/Free Version
- Free Trial
- Free Version
Starting price
Billing cycle
Device compatibility
6. WPS Office
WPS AI add-on is available with WPS Office suite desktop application to automate tasks, such as creating, editing, and managing documents, presentations, spreadsheets, and PDFs. The tool can generate content, summarize documents, analyze data, generate outlines, create meeting drafts, and plan events. All you need to do is instruct the AI tool using text prompts to assist with the required tasks, such as brainstorming ideas, writing blogs, creating event plans, or solving a math query.
What are the AI capabilities of WPS Office?*
AI text recognition: Scan paper-based documents using your mobile device and let the WPS AI extract and summarize documents using the optical character recognition (OCR) technology.
PDF insights: Use the AI chat to ask questions about information in the PDF documents. AI will analyze the PDF and share insights relevant to your questions. The feature allows reading a single or multiple PDFs to extract data.
Content generator: Generate blogs, thesis, lyrics, resumes, job descriptions, and more using the AI content generator tool. The feature allows translating the generated content into multiple languages per the requirements.
Why consider WPS Office’s AI capabilities?
WPS Office’s AI add-on for creative content generation and refining allows you to create various content types that solve multiple purposes for sales, marketing, and recruiting teams. Plus, the OCR scan through mobile devices simplifies converting paper-based documents into digital ones for accurate extraction and summarization. This way, the tool enhances the quality of content and significantly contributes to saving time and simplifying workflows, leading to increased productivity.
Customer support: WPS Office provides FAQs, a help center, call, online learning material, tooltips, and email support for users seeking assistance with the software features and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
Trial/Free Version
- Free Trial
- Free Version
Starting price
Billing cycle
Device compatibility
/ Pro tip
Evaluate the AI productivity tool’s compliance with data privacy regulations relevant to your industry and region. This is particularly important if your business handles sensitive data such as personal or financial information.
7. Zoom Meetings
As a video conferencing and meeting tool, Zoom Meetings leverages AI to provide you with a digital companion (assistant) that automatically records meetings, summarizes them into multiple languages and prepares meeting notes for future reference. The tool lets you extract highlights from meeting recordings and translate them into your preferred language (32 languages available). You can generate the next steps for team members based on what was discussed in the meeting and share them via email or in the tool’s chat window.
What are the AI capabilities of Zoom Meetings?*
AI feedback on presentation skills: Receive valuable feedback on how you engage with meeting participants. The feature provides a detailed report, including filler words, patience, longest speech, talking speed, and other relevant metrics.
Summarize chat threads: Get a summary of what was discussed in a long chat thread. The feature allows filtering specific words and phrases from the entire chat history.
Whiteboard content generator: Generate ideas for your whiteboard as stickers, tables, or mind maps. The feature allows refining existing content on the whiteboard for relevance or clarity.
Why consider Zoom Meetings AI capabilities?
Consider Zoom Meetings AI companion when looking for effective and multilingual communication and collaboration with remote team members across the globe. The AI companion will assist you in consuming meeting recordings through highlights, smart chapters, and summaries with enhanced conversation analytics. If you miss out on the recordings, the tool provides topic highlights from chat threads to fill in the gaps and inform you for adequate decision-making.
Customer support: Zoom Meetings provides a learning center, chat, call, email, webinars, events, and product demos for users seeking assistance with the software features and implementation.
To present the most up-to-date information, the product information below shows the latest real-time ratings, which may differ from the ratings values at the time this report's analysis was conducted, since new reviews may have been left in the meantime.
Trial/Free Version
- Free Trial
- Free Version
Starting price
Billing cycle
Device compatibility
What are the benefits of using productivity tools with AI capabilities?
AI-enabled productivity tools solve multiple purposes in terms of collaboration, content generation, project management, and data analysis. Below, we have discussed some common benefits of AI-enabled productivity software based on their features.
Benefit | Description |
|---|---|
Automates repetitive tasks | Productivity tools leverage AI algorithms and train them to recognize patterns in the data and user behavior. The technology identifies common patterns in the captured data or user actions and replicates them in the future, automating repetitive tasks. This increases efficiency in automating processes with reduced errors and improved team productivity. |
Enhances time management | Tool features, including smart summarization, calendar management, and meeting scheduling, save your time to focus on other value-adding tasks. These could be anything from brainstorming new ideas for the meeting to understanding the team’s capability in handling tasks. Additionally, the AI productivity tools analyze task lists, deadlines, and project timelines to suggest priorities based on urgency and importance. This helps you to focus on high-priority tasks and allocate time effectively. |
Improves data analysis | AI-enabled productivity tools enhance the speed, accuracy, and depth of insights derived from the captured project data, customer feedback, or meeting recordings. The tool assists in recognizing patterns and trends within the datasets that a human analysis may not immediately spot. Furthermore, such tools perform predictive analysis of historical business data to predict future projects, products, or customer trends and outcomes. All this leads to enhanced decision making and strategic planning. |
How much does AI productivity software cost?
Productivity software offering AI capabilities can cost as low as $1.49 per month or up to $80+ per month for mid-tier plans and further customized for specific features and support depending on various factors, including the AI capabilities, number of users, number of meeting participants, meeting recording duration, user management, and cloud storage. Most AI-enabled productivity solutions typically include the following pricing plans:
Free trial: No-cost trial plans range from a week to a month, giving users access to limited AI-enabled features, such as a content generator, summarizer, and translator. This is ideal for users wanting to try specific features before investing.
Free version: Most free software plans offer basic AI-enabled productivity features, including AI assistant, content generator, and limited access to AI templates. Ideal for small business teams on a budget.
Entry-level: Plans start from $1.49 per month and offer limited features, including AI browser extension, smart suggestions, content generator, smart insights, and multi-lingual support.
Mid-tier: Ranges from $3 per month to $80 per month and offers all AI-enabled productivity tools with advanced data analysis and insights, OCR, presenter feedback, and PDF insights. Suitable for team members who’ve outgrown the basic productivity tools.
High-end: Plans are mostly available upon request from the vendor with custom features and priority support. They offer unlimited access to all entry and mid-level AI features.
Hidden costs associated with AI productivity software
Besides the software license, there may be additional costs, including
Data migration: Transitioning from an existing productivity tool to an AI-enabled one or exporting data might require help from the software support team for an extra cost. Sometimes, vendors also charge extra for integrating systems to share data.
Training: Training employees to prompt an AI tool for accurate results may require some additional fee.
Data storage and security: Storing the AI-generated content and meeting recording might require additional space and enhanced security features, increasing costs.
Frequently asked questions when selecting AI productivity software
Here are some common questions to ask software vendors when finding the best AI tools to enhance your team's productivity.
What are the AI capabilities of the tool, and how do they enhance productivity?
As mentioned earlier in the article, productivity solves different concerns for different business domains. For example, speeding up content creation, enhancing data insights, scheduling meetings, and prioritizing tasks. You must look for a tool with AI-enabled productivity features that solve your unique business problems.
What type of data does the software analyze?
When finding a productivity tool with AI capabilities to analyze data, you must assess the type of data (structured or unstructured) supported by the tool. Additionally, look for OCR scans using mobile devices or supported file formats and conversion capabilities to simplify data export and import to and from the system.
Are the AI capabilities built-in or available as an add-on or browser extension?
Most productivity tools have built-in AI capabilities; however, some may offer AI tools as browser extensions or add-ons at an additional cost. You must assess the tool’s availability and your team’s skills and knowledge to implement the tool into the existing systems and processes. For example, if you want a tool to enhance content generation and already use Google Drive, opt for Duet AI by Google Workspace instead of a completely new tool.