Managing multiple tasks at a time is no easy feat, especially if you’re on the go. Have you considered managing and monitoring projects and tasks using a task management mobile app? The app keeps you updated with all the progress with push notifications. Plus, you’ll be able to create tasks and add comments even when you are away from your desk.
Considering the benefits the mobile app has to offer, investment in a mobile task manager is worthwhile. However, you still need to evaluate all the task management mobile apps available in the market thoroughly so that you pick the right one for your business.
To help you pick the right tool, we highlight the top seven mobile task management apps based on sentiment analysis of reviews, arranged in order of percentage of positive reviews. Read more.
1. Microsoft To Do
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Microsoft To Do is a task management mobile app that helps you organize and manage your tasks, to-do lists, and reminders. The app allows you to create tasks, set due dates, add notes, and categorize tasks into lists. Microsoft To Do mobile app integrates with Microsoft 365 services, including Outlook, Exchange, and SharePoint. This integration enables data synchronization across devices and platforms.
Mobile features of interestDaily planner: Create a daily task list called "My Day" and add tasks you plan to accomplish on a particular day. It helps you focus on the most important tasks in a daily view.
List sharing: Collaborate and share task lists with others by inviting team members or individuals to view, edit, and update tasks within a shared list. This promotes teamwork, enhances communication, and ensures everyone stays updated.
Task manager: Create and manage tasks by setting due dates, adding notes, prioritizing tasks, and marking them as complete. The app often provides reminders and notifications to help you stay on track and improve productivity.
Customer support: FAQs, forum, knowledge base, chat, email, and phone calls.
Who should consider Microsoft To Do mobile app?
If your business relies heavily on Microsoft’s productivity ecosystem, you can consider adopting Microsoft To Do as your task management mobile app. The app supports integration with Microsoft 365 tools, including Outlook. You can leverage this integration as it allows you to convert emails into tasks in a few clicks.
84% of the users reported positive sentiments about Microsoft To Do’s mobile app
2. Evernote Teams
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Evernote Teams mobile app facilitates team productivity and collaboration through note-sharing, task management, and content organization. It allows you to create and share notes, documents, and files, enabling seamless team communication and collaboration. Task management features on the mobile app allow you to assign tasks, set reminders, and track progress on projects. Additionally, the app provides features such as note synchronization across devices and advanced search capabilities, allowing you to access your notes on any device and search for them using keywords.
Mobile features of interestTo-do lists: Make and organize lists of tasks you need to complete. You can set due dates, add descriptions, prioritize tasks, and mark them as complete.
Note making: Create and store textual or multimedia notes by capturing ideas, recording information, adding images, or attaching files. This lets you create and organize important details and collaborate on various tasks.
Dashboard: Get a visual overview of your tasks and progress. The dashboard displays key metrics, task statuses, upcoming deadlines, and other relevant information, helping you assess your workload and prioritize tasks.
Customer support: Knowledge base, FAQs, chat, and email.
Who should consider Evernote Teams mobile app?
Evernote Teams mobile app can benefit project managers who create project documentation and organize meeting notes. The app’s note-making features will allow you to take notes of projects and meetings and add multimedia to those notes. You can organize all the notes by tagging and categorizing them. As a project manager, you can also share the notes with your team members and create to-do lists and tasks for them.
76% of the users reported positive sentiments about Evernote Teams’ mobile app
/ Pro tip
Check the task views supported by the task management mobile app. List view, board view, and calendar view are a few types of task views that you can find. Having the option to switch between views allows you to visually organize your tasks in a way that suits your preferences.
3. Trello
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Trello is a project management mobile app that visualizes your tasks through boards, lists, and cards. You can create and manage multiple boards representing different projects or areas of work. Within each board, you can create lists representing project stages or categories and individual cards for tasks. It further allows you to assign tasks to team members and attach multimedia files to the cards.
Mobile features of interestDrag and drop: Reorder lists and change the position of cards within the lists and boards by dragging and dropping them to the desired position. This feature allows you to arrange or reorganize your tasks in a simple manner.
Labeling: Categorize or tag tasks with specific labels that are usually color-coded and can be customized based on your preferences. Labeling helps you identify and organize tasks based on priority, status, project, or any other relevant classification.
Image scanning: Scan pictures using your mobile devices to automatically capture the text to add to the card. This feature is beneficial to quickly capture text to add it to a card without manual typing.
Customer support: Knowledge base, FAQs, chat, and email.
Who should consider Trello mobile app?
Project managers who are big on visualization should consider investing in the Trello task manager mobile app. As Trello focuses on visualizing projects and cards, it can help you convert your complex projects into boards, lists, and cards. Moreover, the drag-and-drop interface of Trello will aid you while making changes to the project and adjusting the task lists, as you’ll have to pick and drop the items from their original spot to a desired spot.
76% of the users reported positive sentiments about Trello’s mobile app
4. Todoist
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Todoist is a task planner and to-do list mobile app that helps you and your teams organize, manage, and prioritize their tasks effectively. You can create tasks, add due dates, set priorities, and organize them into projects or categories. These tasks can be individual to-dos, reminders, or more complex projects with sub-tasks. Additionally, the app lets you group related tasks together.
Mobile features of interestTask delegation: Assign or transfer tasks to other individuals or team members to facilitate collaboration. It will also help ensure that responsibilities are clearly distributed.
Third-party apps integration: Link your task manager app with other calendars, cloud storage, and communication tools. These integrations enhance the functionality of the task manager app.
Project templates: Utilize pre-designed templates for specific types of projects or tasks. It allows you to quickly set up new projects with predefined tasks, deadlines, and configurations, helping save time and effort.
Customer support: Knowledge base, FAQs, chat, and email.
Who should consider Todoist mobile app?
Individual project leaders or contributors can adopt Todoist to manage tasks because the app focuses on creating to-do lists. You can break your daily tasks or projects into smaller to-do items and add labels, due dates, and reminders. To-do lists are also easier to manage, meaning you will spend less time organizing your list and more time actually working on the tasks.
75% of the users reported positive sentiments about Todoist’s mobile app
/ Pro tip
Look for the availability of project and task templates in the mobile app and analyze them to confirm they benefit you. These templates will allow you to quickly set up new tasks and projects by simply customizing certain fields instead of adding all the details from scratch.
5. Asana
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Asana is a comprehensive task management mobile app that helps you collaborate on tasks and projects. You can communicate with your teammates by adding comments to the tasks and providing feedback through task and project approvals. Asana mobile app also features an activity feed wherein you can find all the project-level updates in real time and see changes, comments, and task progress across the projects.
Mobile features of interestPush notifications: Get real-time alerts and updates to your mobile devices when tasks are assigned, due dates approach, or task-related changes occur. This will allow you to stay on top of your to-do lists and project progress.
Workflows: Create a predefined sequence of steps or processes your team can follow to efficiently complete tasks or projects. It outlines how tasks should be accomplished, ensuring consistency and clarity.
Task priorities: Assign different levels of importance or urgency to tasks. By setting priorities, you can focus on critical tasks first, ensuring you meet the deadlines promptly.
Customer support: Knowledge base, video tutorials, forum, developer's guide, email, and chat.
Who should consider Asana mobile app?
Asana mobile app can be beneficial for project managers monitoring multiple projects at a time or managing a big team. This app's activity feed is particularly helpful for you to quickly get an overview of the status and progress of the projects. The feed will show all the changes made to a project, who made those changes, and when they were made. These changes include marking tasks as complete or shifting the due dates.
62% of the users reported positive sentiments about Asana’s mobile app
6. Notion
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
Notion is an all-in-one productivity mobile app that offers note-taking, task management, collaboration, and knowledge management capabilities. You can use this app to organize and create various types of content, including notes, to-do lists, databases, and more. Its wiki functionality, which resembles a traditional wiki, allows you to create knowledge bases with multiple pages and subpages hierarchically with cross-referencing links.
Mobile features of interestKanban board: Displays tasks and their progress in a visual board format. Tasks are represented as cards that move through different columns, representing various stages of completion.
Calendar: View assigned tasks and deadlines on a calendar. The calendar provides a clear overview of upcoming activities and helps you and your team to manage their schedules accordingly.
Collaboration: Work on tasks and projects with your team by leveraging commenting, file sharing, and real-time updates features. This fosters effective teamwork, enhances communication, and ensures everyone is aligned.
Customer support: Knowledge base, community support, email, chat, and phone calls.
Who should consider Notion mobile app?
IT project managers can benefit from Notion’s mobile app. The app’s wiki functionality will allow you to create comprehensive technical documentation, troubleshooting guides, and software manuals in a well-organized manner. You’ll also be able to create hyperlinks to the pages to connect related information. Additionally, you can leverage pre-designed templates for creating wiki-style documentation, ensuring consistency and getting started quickly.
62% of the users reported positive sentiments about Notion’s mobile app
/ Pro tip
Opt for a mobile app with a recurring task feature, as it automatically creates repetitive tasks on specified schedules. It will help you save time and effort, which you’ll otherwise spend on repeatedly creating daily, weekly, or monthly tasks.
7. ClickUp
Trial/Free Version
- Free Trial
- Free Version
Mobile starting price
Device compatibility
ClickUp is a project and task management mobile app that, along with creating and organizing tasks, allows you to set, track, and manage goals and key results. You can create project timelines, set measurable targets such as weekly sales targets, or track the team's progress. The app also allows you to group goals and organize them in folders for quick access.
Mobile features of interestTask checklist: Create lists of sub-tasks or items within a main task and check off individual items as they are completed. This will clearly indicate progress and help you break down complex tasks into manageable steps.
Reminders: Set notifications for tasks or deadlines by specifying the date and time to receive reminders. This way, you’ll be able to stay on top of your to-do list and never miss important deadlines.
Chat view: Have discussions, share updates, and collaborate on tasks and projects in real time with your teammates by leveraging the chat interface within the app. This fosters seamless communication and keeps all task-related conversations organized in one place.
Customer support: Knowledge base, FAQs, email, chat, and phone calls.
Who should consider ClickUp mobile app?
As a project manager focused on monitoring employee performance metrics, you can invest in the ClickUp task manager mobile app. The app’s goal-tracking feature, along with time-tracking capabilities, will help you set individual performance goals for your employees. You’ll also be able to track the time they spend on their tasks to measure their productivity.
61% of the users reported positive sentiments about ClickUp’s mobile app
Why should you consider a mobile app for your task management needs?
There are several reasons why you should consider using a mobile app for your task management needs. Let’s discuss a few of them here:
Anytime access to data: Task management apps utilize cloud-based storage, letting you access your data from mobile devices. Cloud-based storage also keeps data synchronized in real-time, meaning if data has been added or altered by another user or via a different device, you will be able to access the latest data using your mobile device. This feature provides quick and easy access to data anytime and helps foster a culture of collaboration.
Real-time alerts and notifications: The real-time alerts and notifications feature of task management mobile apps keeps you informed and on track. When tasks are due, you receive instant notifications, reducing the risk of missing deadlines. Reminders for upcoming tasks help prioritize work and improve productivity. Additionally, you can receive updates when team members modify shared tasks, fostering collaboration and timely responses.
Quick overview of tasks: You can access your to-do lists, view the tasks assigned to you, and check the calendar on the go via the task management mobile app. These features allow you to quickly get an overview of your tasks and schedule, empowering you to plan your day. These apps also send you a push notification when a new task is assigned to you, which allows you to view the new task quickly.
How are mobile task management apps priced?
The pricing of mobile apps varies depending on the developer’s business model and the type of app. Here are some common pricing models you’ll find when looking for task management mobile apps:
Freemium apps: These mobile apps are free to download from the App Store and Google Play Store. However, certain features are withheld by the developer for paying customers only. You can purchase additional features as per your need within the app, ensuring that you pay for what you need.
Free apps: Similar to freemium apps, free apps are free to download and use. While these apps may have in-app advertisements or other forms of monetization, you don’t need to pay anything to access the app’s features or functionalities.
Paid apps: Paid apps require you to pay an upfront fee for downloading the app from the App Store or Google Play. These offer a more technical and immersive experience compared to the free apps.
Frequently asked questions when selecting mobile task management apps
Here are some common queries that might come to mind while looking for a task management mobile app for your business.
Does the app allow you to manage documents?
Having document management capabilities within the task management mobile app allows you to store all related files and documents within the app. This centralization of documents ensures that relevant information is readily available when needed. This way, you will not have to rely on separate file-sharing platforms.
Does the app have any gamification features?
Gamification features such as points, badges, leaderboards, and rewards within the mobile task management app transform mundane tasks into enjoyable challenges, motivating you and your team to complete the to-do lists with enthusiasm. It can foster a sense of achievement and competition, encouraging users to stay on track, meet deadlines, and surpass goals. Having these gamification elements in your task management app will make the task management process enjoyable.
Does the tool offer a dashboard for viewing project progress within the app?
A dashboard provides a comprehensive and visual overview of all tasks, statuses, and progress, enabling you to monitor and manage the workload effectively. It allows for quick identification of overdue, upcoming, and completed tasks, helping prioritize work. You can track your productivity and performance through task metrics, fostering accountability and motivation. The dashboard also aids in identifying bottlenecks and inefficiencies in workflows, facilitating continuous improvement.