# 7 Project Management Mobile Apps Users Love | Capterra > Looking for the best project management mobile apps? Here are seven options users rate the highest, along with research on benefits and guidance on how to choose. Source: https://www.capterra.com/resources/mobile-project-management-apps-users-love --- Project ManagementProgram & Project Management # 7 Project Management Mobile Apps Users Love Written by: Barkha Bali Barkha BaliAuthor Senior Writer Experience I’ve been writing for Capterra since August 2021, providing expert insights to help small and midsize businesses (SMBs) find the rig... [See bio & all articles](https://www.capterra.com/resources/author/bbali/) and edited by: Rina Rai Rina RaiEditor Rina is a senior editor at Capterra. She has close to a decade of experience creating and editing content, especially for the IT, software, and finance domai... [See bio & all articles](https://www.capterra.com/resources/author/rina-rai/) Published September 8, 2023 | Updated on June 26, 2024 13 min read Table of Contents - [1\. Trello](#1-trello) - [2\. Todoist](#2-todoist) - [3\. monday.com](#3-mondaycom) - [4\. Clockify](#4-clockify) - [5\. ClickUp](#5-clickup) - [6\. Asana](#6-asana) - [7\. Notion](#7-notion) - [Features of interest](#features-of-interest) - [Benefits of a project management mobile app](#what-are-the-benefits-of-a-project-management-mobile-app-over-a-desktop-version) A project manager is responsible for planning, resource allocation, budgeting, and monitoring. However, with so many moving parts, staying on top of everything at all times can be difficult, which is exactly where a [project management](https://www.capterra.com/project-management-software/) app comes in handy. A mobile app offers ease of use and flexibility, allowing project managers to access critical information from anywhere and review or approve tasks on the go. To help pick the right project management mobile app, we looked at 2M+ unique user reviews to see what users have to say. Based on the sentiment analysis of user reviews, we identified the top seven project management mobile apps, arranged in order of percentage of positive reviews. All products include the core features of project management software: project planning/scheduling, collaboration tools, reporting/project tracking, and task management. ## 1\. [Trello](https://www.capterra.com/p/211559/Trello/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Trello is a project management tool with a mobile app that lets you organize tasks and projects on customizable boards and lists. You can insert Trello cards into the lists, representing tasks or action items. You can customize each card with the task description, due date, checklist, and attachments. Your team members and stakeholders can add comments and have discussions within the cards. Additionally, Trello supports a calendar view for daily project activities, a timeline view for project progress, and a map view for visualizing tasks. **Customer support:** Chat, email, and knowledge base **Mobile app price:** Available with free and paid plans; paid plans start at $5 per user, per month **Billing cycle:** Annual ### Who should consider the Trello mobile app? Trello’s mobile app is worth considering for project teams looking to prioritize collaboration. It allows users to visualize projects and share them with team members and stakeholders (e.g., clients, partners, executives) for co-editing, improving team communication. Additionally, Trello cards enable stakeholders to add comments and have discussions directly within the cards, fostering real-time feedback and collaboration. **Review excerpt from a user of Trello’s mobile app:** _“Trello is easy to use and work with kanban style board to share files, to work in teams effectively and keeps up-to-date on workloads and timelines. Provides flexibility of mobile application and desktop configuration. Excellent for small businesses to get started with. Pricing tiers are pretty decent. Every member's work done is visible. Easy to use if a beginner.”_ [Read all Trello reviews here](https://www.capterra.com/p/211559/Trello/reviews/). ## 2\. [Todoist](https://www.capterra.com/p/149339/Todoist-for-Business/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Todoist is a task management platform with project management capabilities. Its mobile app has a smart input feature that lets you add tasks, projects, priority tags, and due dates via voice commands. It uses natural language processing (NLP) to detect commands and perform the requested action. It supports 20 languages, including Dutch, German, Italian, and Spanish. You can set priority levels (low, medium, high, or highest) for tasks and add reminders for the most important ones. The app also includes templates for various tasks, from meeting agendas to project planning. **Customer support:** Help center **Mobile app price:** Available with free and paid plans; paid plans start at $4 per month **Billing cycle:** Annual ### Who should consider the Todoist mobile app? Todoist’s mobile app could be suitable for project teams seeking a multilingual tool to simplify collaboration among global staff. The app lets users plan projects and specify tasks in 20 languages, including English, Dutch, German, Italian, and Spanish. They can also add voice notes in the supported languages to further enhance team communication. Additionally, the app's productivity insights, such as task completion trends, project timelines, and individual workload tracking, enable project managers to assess individual and team performance, enabling continuous improvement in project execution. **Review excerpt from a user of Todoist’s mobile app:** _“The mobile app is minimal in design and easy to navigate. Setting up a task and sub-tasks, adding members, communicating with the team, & managing projects is just so easy. On Android there is even a widget to directly add tasks to the app. The web app is equally up to the task of it's Android cousin having nearly all the features of the Android App.”_ [Read all Todoist reviews here](https://www.capterra.com/p/149339/Todoist-for-Business/reviews/). Pro tip Assess the app's core features and ensure they match your project requirements and fit into your existing workflows. Functionality such as task tracking, time management, file sharing, and collaboration tools help organize and monitor project activities, automate repetitive tasks, synchronize all project data, and ensure deadlines are met. ## 3\. [monday.com](https://www.capterra.com/p/147657/monday-com/) #### Trial/Free Version monday.com is project management software with a mobile application that helps visualize project tasks, milestones, and dependencies within a defined timeline. You can create, assign, and track tasks from a unified dashboard and use @mention to invite team members or stakeholders to collaborate on projects and provide feedback. The app’s time tracking functionality monitors how long it takes to complete specific tasks and records it for future project planning. It also offers employee scheduling and task tracking capabilities and supports multiple project views, including timeline, calendar, and board.  **Customer support:** Help center, live chat, call, and email **Mobile app price:** Available with free and paid plans; paid plans start at $9 per user, per month **Billing cycle:** Annual ### Who should consider the monday.com mobile app? The app is worth considering for teams that need flexible project views for task visualization and organization. With multiple mobile-specific project views, including battery, timeline, calendar, and board, monday.com allows project teams to visualize tasks and deadlines in a way that best suits their workflow. For example, the timeline view tracks project progress and dependencies, the calendar view is ideal for managing deadlines and scheduling, and the board view is great for visualizing tasks in a Kanban style. This flexibility ensures team members can quickly switch between views to manage tasks and maintain a clear overview of project status. **Review excerpt from a user of monday.com’s mobile app:** _“What I like best about Monday is how easily the platform can be customized to meet the needs of the business. In fact, the software provides a number of possibilities for customizing Monday's interface. Additionally, the software is available to the entire team and allows for real-time monitoring of how others' projects are progressing while also being simple to use on both web platforms and mobile applications.”_ [Read all monday.com reviews here](https://www.capterra.com/p/147657/monday-com/reviews/). ## 4\. [Clockify](https://www.capterra.com/p/169607/Clockify/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Clockify is a time tracking solution with project management features. Its mobile app has a built-in timer to track the hours team members spend on different tasks and projects. You can generate detailed reports that break down the tracked hours and provide insights into time allocation across tasks and projects. You can use the calendar view to compare the tracked hours against the scheduled time for each project, helping identify discrepancies and adjust project plans. You can also record project-related expenses by attaching receipts directly to the app.  **Customer support:** Chat, call, email, and knowledge base **Mobile app price:** Available with free and paid plans; paid plans start at $5.49 per user, per month **Billing cycle:** Annual ### Who should consider the Clockify mobile app? Project teams facing issues with time tracking can consider Clockify's mobile app. Its built-in timer ensures precise tracking of hours team members spend on different tasks and projects, which is crucial for accurately billing clients and assessing productivity. Additionally, project managers can invite team members to track time collectively on shared projects, facilitating collaboration and ensuring timely project turnarounds. **Review excerpt from a user of Clockify’s mobile app:** _“Overall, the app is great with cool integrations, which is a great solution. Helps me plan, track, and make moves accordingly, will highly recommend this app. My team always has different ideas coming up, so the function to add stuff quickly and make means of communication easier is a game changer, and they have each space concerned with a single client.”_ [Read all Clockify reviews here](https://www.capterra.com/p/169607/Clockify/reviews/). Pro tip Look for apps that offer robust security features such as role-based access control, end-to-end encryption, secure data storage, and compliance with industry standards like the GDPR and HIPAA. These features safeguard your project data against unauthorized access and security breaches. ## 5\. [ClickUp](https://www.capterra.com/p/158833/ClickUp/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty ClickUp is project management software, and similar to the other mobile apps on our list, it helps create, edit, and organize tasks within projects. Team members can collaborate by commenting on tasks, discussing project updates, and sharing files. They receive push notifications for all project activity on their smartphones or smartwatches. The app lets you create and sign off on tasks, set reminders, and monitor project progress on your Apple watch. It also offers a spotlight search feature to help locate documents, charts, whiteboards, and files in the workspace. **Customer support:** Email and help center **Mobile app price:** Available with free and paid plans; paid plans start at $7 per user, per month **Billing cycle:** Annual ### Who should consider the ClickUp mobile app? Project teams deal with large volumes of data, including documents, charts, whiteboards, and files. Manually searching for a specific file can be time-consuming and may hinder productivity. ClickUp’s mobile app can be a suitable option for such teams. Its unified search indexes and spotlight search feature allow project members to find relevant documents and files without navigating through multiple folders or sections. These functions help maintain a clear overview of all project materials and communications, ensuring nothing gets lost or overlooked. **Review excerpt from a user of ClickUp’s mobile app:** _“Despite trying many other task management tools, Clickup is one I keep coming back to. The constant adding and updating of features and a fun little community, are nice little benefits. The ease of use and the ability to go as simple or as complicated with tasks, lists, and projects as needed is what keeps it in the top 3, and one I use most frequently. The mobile app is an added bonus and actually includes widgets, so it is an added plus.”_ [Read all ClickUp reviews here](https://www.capterra.com/p/158833/ClickUp/reviews/). ## 6\. [Asana](https://www.capterra.com/p/184581/Asana-PM/) #### Trial/Free Version - Free Trial Asana is a work management solution with project management capabilities. Its mobile app supports list, Kanban, timeline, and calendar views to organize and visualize projects. You can break down tasks into actionable items, assign them to members, add deadlines, and link them together to establish dependencies. You can view the tasks each team member is working on and the projects assigned to their queue, and rebalance the workload to ensure parity. Your team members can collaborate by commenting on tasks and sharing files. They can also use the “My Tasks” option to get a consolidated view of all assigned tasks. **Customer support:** Live chat, help center, and FAQs **Mobile app price:** Available with free and paid plans; paid plans start at $10.99 per user, per month **Billing cycle:** Annual ### Who should consider the Asana mobile app? Asana’s workload rebalancing functionality makes it a viable option for project managers facing challenges in ensuring equal work allocation for all team members. The app monitors team members’ capacity by keeping tabs on the tasks on each employee’s plate, ensuring nobody is over- or underworked. Team managers can assign a value (hours or points) to tasks to calculate the relative effort of different assignments. They can also use a drag-and-drop editor to adjust due dates or reassign tasks. **Review excerpt from a user of Asana’s mobile app:** _“I love this app - big business, start-up, or small - you absolutely benefit from this program. Asana is a great program if you work in an environment that handles a lot of projects. I used this application twice - once for a yoga teacher training school and now, for a law firm. I love how easily everything is laid out and it really helps me get out of my head and also let my coworkers know where I'm at in my projects, in case they need to take over!”_ [Read all Asana reviews here](https://www.capterra.com/p/184581/Asana-PM/reviews/). Pro tip Prioritize customizable reports and dashboards to track team performance, resource allocation, and project trends. Based on these insights, you can proactively adjust your project strategies. Additionally, opt for visualizations such as Gantt charts, burn-down charts, and workload views to quickly assess project status and identify potential bottlenecks. ## 7\. [Notion](https://www.capterra.com/p/186596/Notion/) #### Trial/Free Version - Free Trial - Free Version #### Device Compatibilty Notion is a productivity management solution with project management capabilities. Its mobile application offers task lists, dashboards, and customizable templates to design and plan project workflows. You can create and outline project tasks, add priority labels, set deadlines, assign responsibilities, and track progress. The Notion AI feature automates workflows such as assigning tasks and generating project reports. You can also use AI to brainstorm content ideas, ask questions about your projects, and convert raw project data into actionable insights. **Customer support:** Help center **Mobile app price:** Available with paid plans; paid plans start at $8 per user, per month **Billing cycle:** Annual ### Who should consider the Notion mobile app? Project managers looking to automate resource allocation and other routine tasks can consider Notion. The app uses artificial intelligence to analyze team members’ availability and skills, ensuring tasks are assigned to the right individuals based on their bandwidth and expertise. This feature helps brainstorm content and extract actionable insights from project data. It also automates other routine tasks, such as scheduling meetings and tracking employee performance, reducing administrative overhead. **Review excerpt from a user of Notion’s mobile app:** _“Notion is a game-changer when it comes to productivity apps. The app's intuitive interface and wide range of customizable templates and tools make it an indispensable tool for anyone looking to stay organized and focused. I've been blown away by the sheer power and versatility of this app. Whether you're a student, professional, or freelancer, Notion is an app that can truly help you streamline your workflow and get more done.”_ [Read all Notion reviews here](https://www.capterra.com/p/186596/Notion/reviews/). ## Features of interest Here are some common features that you can expect in mobile project management apps: **Feature** **Description** **Task management** Create tasks, assign them to specific team members, and add due dates, priorities, and detailed descriptions. This feature allows you to break down larger tasks into smaller, more manageable components. **Collaboration tools** Facilitate team communication through in-app messaging, chat features, and comment threads, ensuring all team members can communicate and collaborate regardless of location. **Project scheduling and timelines** Track project milestones and deadlines. Many mobile project management apps offer Gantt charts or calendar views to visualize project schedules. These tools help you view how tasks progress over time and identify potential bottlenecks or delays. **Notifications and reminders** Alert team members via real-time notifications and reminders about upcoming deadlines, task assignments, and important project updates, ensuring nothing falls through the cracks. **Reporting and analytics** Generate reports on various aspects of the project, such as task completion rates, time spent on tasks, and project progress. These reports enable stakeholders to monitor project health and identify potential risks or delays. ## What are the benefits of a project management mobile app over a desktop version? Mobile apps have become increasingly popular because they offer several advantages over desktop versions. Here is why you should consider a mobile project management app: **Benefit** **Description** **Mobility and accessibility** Mobile apps allow you to manage projects from anywhere, anytime. This flexibility is essential for teams that are often on the move, including remote workers, field employees, and those who frequently travel. Accessing project details, communicating with team members, and updating tasks constantly ensures the workflow remains uninterrupted. **Real-time updates** Mobile apps enable real-time updates and notifications, informing your team members of changes or progress. This immediacy enhances responsiveness and enables quicker decision-making. **Enhanced communication** Mobile apps often integrate with communication tools, such as messaging platforms and emails, enhancing interaction within the project management system. This integration fosters better collaboration and ensures your team members are on the same page, regardless of location. **Better time management** With built-in calendars, task lists, and time tracking, mobile project management apps help manage your time more effectively. These tools allow you to schedule tasks, set deadlines, and track the time spent on various activities, improving time management and productivity. ## Frequently asked questions when selecting project management mobile apps Some common questions might come to mind while looking for the best project management app for your small business. What collaboration tools are available in the app? Collaboration tools such as real-time chat, video conferencing, file sharing, and document coediting ensure your team members can communicate, share ideas, and work together seamlessly, regardless of location. These tools help reduce misunderstandings, improve project transparency, and foster a sense of teamwork. An app with robust collaboration features can enhance productivity by enabling your team members to work cohesively and efficiently. Can I create custom workflows within the app? Creating custom workflows is essential for a project management app because it allows you to tailor processes to fit your project needs. Custom workflows enable your team to create and automate unique project stages, approval processes, and task dependencies. This flexibility ensures the app can adapt to various project types and team structures rather than forcing you into a one-size-fits-all approach. How is data synchronized across devices? Understanding how data is synchronized across devices is essential for choosing the right mobile app. Effective data synchronization ensures updates made on one device are immediately reflected across all the other devices used by your team. This is particularly important for maintaining consistency and preventing data discrepancies. Reliable synchronization allows your team members to switch between their smartphones, tablets, and computers without losing information or experiencing delays. * * * ### Was this article helpful? * * * ## About the Authors [### Barkha Bali](https://www.capterra.com/resources/author/bbali/) Barkha Bali is a writer at Capterra. She provides insights to help small and midsize businesses identify the right software for their needs by analyzing more than 550,000 Capterra user reviews and nearly 48,000 interactions between Capterra software advisors and buyers. [### Rina Rai](https://www.capterra.com/resources/author/rina-rai/) Rina is a senior editor at Capterra. She has close to a decade of experience creating and editing content, especially for the IT, software, and finance domains. Passionate about minimalist storytelling, she prioritizes breaking down complex industry jargon into engaging stories accessible to all readers. Rina holds a postgraduate degree in mass communication and journalism and a bachelor's degree in English literature. 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Start With This Requirements Checklist](https://www.capterra.com/resources/project-management-software-requirements-checklist/) - [Stop Overpaying: How SMBs Can Cut Inventory Software Costs](https://www.capterra.com/resources/reduce-inventory-management-software-cost/) To be considered for this list, products had to: 1. Have at least 20 unique product reviews published within the past two years that mention mobile-specific capabilities (based on text analysis), with an average rating of 4.0 or higher as of May 20, 2024. 2. Meet our definition for project management software: _“Project management software automates task assignment, resource allocation, and milestone tracking for all project phases. Project management tools and systems may take one of several approaches: collaborative, when multiple people work on a project; top-down, when one person works on a project at a time; or integrated, when multiple aspects of the organization are involved.”_ 3. Have the highest percentage of positive sentiment (versus neutral or negative sentiment). We calculated the sentiment score by identifying the positive and negative user sentiment specifically around mobile app usage. Review excerpts are passages extracted from longer reviews written by verified reviewers. We obtain these excerpts by applying an algorithm that considers factors including, but not limited to, length, topic coverage, and thematic relevance. Excerpts are evaluated for positive or negative sentiment and receive a sentiment score. Excerpts represent user opinion and do not represent the views of, nor constitute, an endorsement by Capterra or its affiliates. Excerpts are not edited for clarity or grammar. **Editorial independence:** We select and rank products based on an objective methodology developed by our research team. While some vendors may pay us when they receive web traffic or leads, this has no influence on our methodology.