Businesses use webinar software for various purposes, including training employees, marketing their products, and hosting company events. In this article, we list the seven best webinar software, in alphabetical order, based on verified software reviews. Read more.
We've categorized these products into two groups: stand-alone webinar tools and virtual event, video communication, and live streaming solutions that offer webinar scheduling and hosting capabilities. Regardless of the type, common features across all products include live chat, event management, and screen sharing.
1. Bizzabo
Bizzabo is a virtual event management solution that offers webinar registration, hosting, and management capabilities. It lets you host live webinars and engage with attendees via live chat, polls, and Q&As. You can even record webinars so people can watch it later on-demand.
A key feature of Bizzabo is its capability to also function as a lead generation tool. Its registration engine captures detailed information on webinar attendees to help your business identify potential leads and personalize communication for them.
Product features of interestEvent networking: Allow webinar attendees to connect with each other via one-on-one chat and video calls. The software features AI capabilities that analyze attendee profiles and other data to suggest networking opportunities.
Sponsor portal: Get access to a dedicated sponsor portal that helps streamline communication and manage relationships with your webinar sponsors and partners.
Data analytics: Analyze registration and live event data to identify engagement metrics such as check-ins, session attendance, and user ratings. These data-driven insights allow you to measure webinar revenue, sponsor ROI, etc.
Customer support options: Chat, email, and phone
Who should consider Bizzabo?
Bizzabo is worth considering for businesses that are looking to identify and qualify leads through their webinar events. Its registration engine can also be integrated with various tech stacks, including Mailchimp and HubSpot, to access registration and event data analytics for data-driven webinar marketing.
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2. Cvent Event Management
Cvent is another virtual event management solution that enables you to create and host webinar events. It offers high-quality live streams and video-on-demand sessions along with interactive tools such as Q&As, upvoting, polls, and surveys to engage attendees. It also allows you to add branding elements, such as your business logo, across webinar touchpoints.
The software offers a hub that centralizes all webinar information for attendees, including panelist details and session topics. Attendees can self-schedule meetings with webinar sponsors and exhibitors. They can also access video breakout rooms for one-on-one connects.
Product features of interestLive polls and Q&A sessions: Add live polls and Q&As to your webinars to keep attendees engaged and turn them into active participants.
Virtual badging and attendance tracking: Provide a scannable e-badge to attendees to track their attendance and collect data for lead qualification. You can also add a payment gateway during registration for paid webinars.
Interaction timeline: Track attendee interaction metrics such as the duration of attendance and participation in live polls and Q&As.
Customer support options: Chat, email, and phone
Who should consider Cvent Event Management?
Cvent could be a suitable option for businesses looking to create more interactive webinar sessions for their audience. The software offers various production tools, including stock images and videos, custom backgrounds, and multiple content layouts, to help create engaging webinar content. It also helps gamify the attendee experience by creating challenges and awarding points for completing objectives.
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/ Pro tip
Choose software that provides an analytics feature to let you track attendee engagement and create reports to showcase which parts of your webinars were most viewed. These data insights can help you improve your webinar content and draw more engagement in future sessions.
3. eWebinar
eWebinar is a stand-alone webinar solution that lets you host webinars and online events. It allows you to create registration pages from scratch and also offers pre-written email and welcome message templates to interact and engage with webinar attendees.
What makes eWebinar special is its ability to automate and schedule recurring webinars with the help of prerecorded videos. This gives your audience the option to register and join the webinars at their convenience. You can set a fixed or flexible timezone, add holidays, and even add a "watch a replay" option to your webinars.
Product features of interestNo-code website registration pages: Use pre-designed templates to create webinar registration pages, registration forms, and thank you pages without any coding. This feature also allows you to add widgets to increase webinar sign-ups.
Designated chat moderators: Assign moderators to monitor live chat during webinars and approve or reject messages before they are displayed publicly. This feature helps prevent inappropriate or irrelevant content during your webinar events.
Engagement rate and heatmap: Access detailed data analytics on engagement rates and get a heatmap that showcases which parts of the webinar presentation generated the most interactions, such as clicks on links and downloads of handouts.
Customer support options: Chat and email
Who should consider eWebinar?
eWebinar is worth considering for businesses that conduct multiple online product demos and training sessions for marketing and sales. These businesses can use the webinar scheduling feature to prerecord their content and make it available to target audiences at a time that's convenient for them. Additionally, the software tracks sales funnel conversions, helping companies analyze how effective their webinars are in turning leads into customers.
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4. GoTo Meeting
Since GoToMeeting (previously known as Join.Me) is primarily a video communication tool for remote and hybrid teams, it differs from other purpose-built webinar tools on our list. However, it includes all the key capabilities of webinar software. It lets you host webinars and online events with up to 3,000 attendees who can join from any browser without downloading the tool.
The software allows you to create custom registration forms or quizzes to capture attendee details. You can accept payments through integration with Stripe. You can also personalize the webinar registration forms with custom questions and polls.
Product features of interestMeeting transcriptions: Record meetings, save them on the cloud, and provide transcriptions that you can use later to create meeting notes.
Commuter mode: Allow attendees to turn their entire phone screen into a color-coded audio/mute button that uses less bandwidth when commuting and ensures they don't get disconnected from the webinar.
Attendee participation: Use slide-in questions, interactive polls, surveys, and live results to engage your webinar attendees. Attendees can also virtually raise their hands to ask questions or provide feedback.
Customer support options: Chat, email, and phone
Who should consider GoTo Meeting?
Businesses that conduct large-scale webinars that are attended by a large number of people could benefit from GoTo Meeting's capability to host 3,000 attendees at once. These attendees can view the webinar right from the web browser without having to download the software on their systems. GoTo Meeting also provides password protection and meeting locks to secure online events.
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/ Pro tip
Check the kind of technical support software vendors are offering with their subscription plans. Technical support is crucial if you don't have an in-house IT team to handle technical glitches that may arise during live webinars.
5. Microsoft Teams
Microsoft Teams is another video conferencing and communication tool for remote and hybrid teams, but it offers all the critical components of a webinar tool. It allows you to create custom webinar registration forms. You can showcase your panelists and add their LinkedIn and social media accounts to registration and event detail pages on your website.
The software lets you record live webinars and share them for on-demand viewing. It also offers virtual green rooms for internal behind-the-scenes communication to help your team organize and prepare for live webinars.
Product features of interestAutomation bots: Use automation bots to schedule recurring webinars, send notifications to attendees, and book their calendars.
Collaborative annotation: Increase engagement during live webinars by allowing attendees to annotate on the webinar screen, add sticky notes, and send reactions.
Branding customization: Design webinar invites and registration forms that reflect your organization's brand and style. You can also align the theme of your webinars with your brand’s banner, logo, and color scheme.
Customer support options: Chat and email
Who should consider Microsoft Teams?
Businesses that already use the Microsoft 365 suite can leverage Microsoft Teams' webinar capabilities. Its collaboration features let multiple attendees participate and share ideas during live webinars—which is also an ideal use case for teams that want to conduct brainstorming sessions.
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6. Restream
Restream is a live streaming platform that allows you to host and stream live and recorded webinars. It helps maximize your content's exposure by streaming it on multiple social platforms. It also enables you to add your brand logos, overlays, and backgrounds to your webinar content.
The software offers a centralized dashboard that you can use to schedule live broadcasts, manage the streaming quality of your webinars, and set up your preferred platforms to stream webinars. You can also turn prerecorded videos into live streams and interact with attendees via live chat as your stream runs.
Product features of interestSocial multistreaming: Connect and sync all your third-party social media accounts and stream webinars simultaneously on all platforms.
Audience participation: Invite guests to your live streams from the chat and add their videos to your live stream to engage with them. You can read and reply to messages from multiple streaming platforms on one centralized screen.
Polling and analytics: Add live polls during live webinar streams to capture audience reactions and opinions on the topics being discussed. You can also use the analytics dashboard to understand overall attendee engagement level.
Customer support options: Chat, email, and phone
Who should consider Restream?
Restream is worth considering for businesses and brands with a strong social media presence. The software allows businesses to simultaneously screen their webinars on more than 30 social platforms, including Facebook and YouTube, to increase reach. It also lets them add flash sales and promotional offers as CTAs during webinar streams to promote products and services.
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/ Pro tip
Look for webinar software that offers mobile compatibility. A platform that works on multiple devices will give you an advantage in terms of audience reach, as your webinars will become more accessible for your target audience.
7. WebinarJam
WebinarJam is a stand-alone webinar platform that lets you set up registration pages and schedule recurring webinars. It supports up to 5,000 attendees and six presenters per webinar event. Its key functionality is high-definition 30fps audio and video broadcasting.
The software offers a built-in analytics dashboard to track metrics such as attendance rates, engagement levels, and conversions. It also lets you invite live attendees to the virtual stage during a webinar or conference and let them speak. Once done, you can send them back to the attendee-only mode.
Product features of interestEmail and SMS reminders: Send regular email and SMS reminders to attendees before the start of a webinar event.
Live offers and CTAs: Add CTA buttons and live offers to webinar streams to enable attendees to purchase your products or services.
Panic button: Access a panic button that transfers all your live attendees and speakers to a new live webinar room in case of a technical glitch.
Customer support options: Chat and email
Who should consider WebinarJam?
WebinarJam could be a suitable option for businesses that want the freedom of device and location for the webinars they host. The software is device agnostic, enabling businesses to host webinars from anywhere on desktops, laptops, tablets, and phones. The software also lets users add a payment link for paid webinars.
Trial/Free Version
- Free Trial
- Free Version
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Device compatibility
How much does webinar software cost?
Webinar tools can cost as low as $4 per user, per month, or go all the way up to $500+ per month, depending on various factors—number of webinars and online events, number of users, and attendee capacity. Most webinar solutions typically include the following pricing plans:
Free trials: No-cost trial plans ranging from 15 to 30 days, giving users access to either all or limited features of the software to test out functionality. These are ideal for businesses who wish to try out a solution before purchasing it.
Free versions: Free software plans offer basic features and/or limited premium feature access. These are ideal for small businesses or individuals on a budget.
Entry-level plans: Start at $4 per month and offer limited webinar features such as event registration and live webinar hosting. These are a good option for small businesses or teams with basic webinar management needs.
Mid-tier plans: Range from $12 to $56 per month and offer advanced features such as customization and prerecorded video broadcasting. These are ideal for businesses that have outgrown basic webinar solutions but don't require the full range of functionality and scalability offered by enterprise-level webinar tools.
High-end plans: May cost upward of $500 per month. In addition to basic and midrange features, these offer custom webinar scheduling, payment gateway integration, live streaming, and attendee engagement tracking. These are ideal for businesses that host large-scale virtual and hybrid webinar events.
Hidden costs associated with webinar software
A few hidden costs to be mindful of when purchasing any webinar tool include:
Overage fees: Some webinar software providers charge an overage fee if you exceed your allotted number of attendees or if you use too much bandwidth during a webinar.
Polling and analytics: While some platforms offer live polls as a feature with their basic packages, some vendors might charge extra to add live polls and Q&As during live webinars. Also, tracking and measuring audience engagement metrics can sometimes result in additional charges.
Integration costs: Some webinar platforms charge an additional fee to integrate with third-party software such as CRM and email marketing tools, which are crucial to retarget event attendees and find potential customers for your products and services.
Frequently asked questions when selecting webinar software
It's important to ask the right questions to determine if a webinar platform fits the needs of your small business. Some common questions include:
What kind of pricing structure do you follow?
Different webinar software providers have different pricing structures. While some charge based on the number of attendees per webinar, others charge for the number of webinars you host on a monthly basis. If you have multiple attendees per event, opt for attendance-based pricing. However, if you host multiple webinars, opt for a tool that charges based on the number of monthly webinars you can host.
Is there a limit on the number of attendees a software can handle?
Some providers offer plans that can handle a few dozen attendees, while others may let you interact with an unlimited number of attendees. Choose a webinar solution that offers attendee capacity in line with your requirements.
Can the software record and archive webinars for future viewing?
Archiving webinars can be beneficial for future viewing and also help you retain important information. Moreover, webinar recordings can help your small business assess things you can improve about your events. It's ideal to ask vendors whether there's an expiration date for recorded or archived videos.