Scheduling software helps construction businesses simplify task management and deliver projects on time.
Construction managers often deal with multiple scheduling issues, such as inadequate resource allocation, missing dependencies, and inefficient management of construction crew and equipment at the work site. If your construction business regularly faces similar issues, scheduling software can assist.
Construction scheduling software creates a detailed project schedule by defining the various project phases and tasks and matching them with the labor, materials, and resources required to complete each task and phase. It also helps track construction progress in real time.
Our article highlights, in alphabetical order, the top five scheduling software for construction businesses based on verified software reviews. For each product, we include overall user ratings along with the highest-rated parameter, review excerpts from industry professionals, and product pricing. Read more.
1. Google Calendar
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Screenshots
Calendar invite in Google Calendar (Source)
Here are some review excerpts from construction professionals who have used Google Calendar for scheduling:
“Overall a good service by google to schedule your events, share it with your colleagues & friends, get reminded about upcoming tasks and universal availability."
"I love Google Calendar!I keep my entire life organized from business to personal meetings and keep alerts on my phone constantly.It's simple to use, yet complex with its functionality.It's easy to share, invite, and collaborate all in one program, from dropping files, pictures, to plans all in one app!"
"Google Calendar enabled me to stay organized, its integration with other programs I use regularly, its listing and rescheduling of all my appointments, its ability to link contacts, link calls, and a lot of other useful features had a positive impact on my daily schedule." Read all Google Calendar reviews here.
2. Jobber
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price for scheduling functionality
Device compatibility
Screenshots
Reviewing meeting schedules in Jobber (Source)
Here are some review excerpts from construction professionals who have used Jobber for scheduling:
"Job recording is so easy - doing this properly means that the rest of the workflow becomes a breeze.The calendar makes it simple to review and update the workload dynamically.Quotes and Invoicing are no longer a chore!During invoicing, standard charges can be applied via dropdowns to speed up entry.Manual entry is just as easy.And the relevant charges are automatically applied.I then just press the button and it is emailed to my customer!The Client Hub lets the customer look at activity online and saves us time answering customer queries.It also makes us lok good - an efficient company, well organised and customer focussed.”
"I was able to go from pen and paper to fully mobile with an app and online interface.I think the drag and drop scheduling feature is incredible.The online payment options are great.I love the way the platform lets me easily interact with customers via email as well as text.I can even phone clients directly through the app.It is very easy for me to track payments and invoicing from the dashboard."
"So far easy to use and others using it also have said the same so all good as of todayWe have been a bit slow due to storms but I expect business to pick up soon."
3. Kickserv
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Screenshots
Scheduling in Kickserv (Source)
Here are some review excerpts from construction professionals who have used Kickserv for scheduling:
"This product makes it easy to store a lot of data for our business including customers, project history, photos of job sites, notes for customers, dispatching crews to jobs, invoicing customers."
"Overall, I have been more than satisfied with Kickserv.I initially navigated the platform pretty easily, along with ample help from the support team.Whenever I experience a problem, I receive help via the chat function from the same customer support members who are quick to provide solutions."
"Customer service is the best whenever you need help they are here for you.Easy to manage and very helpful everywhere (office, on a field)."
Read all Kickserv reviews here.
4. QuickBooks Time
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Screenshots
Schedule tracking in QuickBooks Time (Source)
Here are some review excerpts from construction professionals who have used QuickBooks Time for scheduling:
"QuickBooks TIme makes my payrolls, job costing, and reports so much more accurate, efficient, and expedient.The time I save pays for the software over and over again.Not to mention, the customer service is stellar!!!Each and every time I have had to contact a representative for any reason, they have been some of the most friendly, helpful, and knowledgeable customer service reps I have ever encountered with any company or product, ever.I cannot say enough good things about QuickBooks Time!"
"My experience with QuickBooks Time has been nothing but positive.This software has helped my company tremendously as we can efficiently track time so that we can not only job cost more accurately, but also provide our customers with more accurate estimates."
"QuickBooks time is an easy and efficient way to track and do everything that you need to be done and with the timing sheets and make sure everything's on you know basically finished and everything's precisely you have never had a problem with that I have actually to have good prices they're really good and their customer service is great people should try this."
Read all QuickBooks Time reviews here.
5. RazorSync
Trial/Free Version
- Free Trial
- Free Version
Highest-rated parameter
Commonly used by
Starting price
Device compatibility
Screenshots
Customer details in RazorSync (Source)
Here are some review excerpts from construction professionals who have used RazorSync for scheduling:
"I enjoyed speaking and training with the sales and onboarding teams.They have an upbeat and positive energy, which makes you feel good about doing business with their company.Their customer service is great.They were accommodating and tried very hard to help me use the product in different ways to fit my individual business needs."
"Wonderful. Questions get answered by the support staff, our technicians are able to pick it up relatively quickly.Invoicing customers is easy.Taking credit card payments, etc.Overall it has helped streamline what we do here at a cost that is much less than others we've used in the past.We're happy to be working with RazorSync."
"From customer leads to payments, this software covers everything you can think of.One of my favorite features is the customer interactions you can set up, by letting them know when we are on our way or onsite."
Read all RazorSync reviews here.
What features does construction scheduling software offer?
Construction scheduling software offers the following core features:
Availability management: Monitor and analyze availability issues to design and plan improvements in service availability and create a construction schedule for your team members.
Calendar management: Create, manage, and share multiple calendars for members and departments in your construction company.
All products listed in this report include the features mentioned above.
Besides these core features, construction scheduling software also commonly tends to offer:
Alerts/notifications
Booking management
Calendar sync
Mobile access
Online booking
Real-time scheduling
Real-time updates
Reminders, reporting, and statistics
Self-service portal
Third-party integrations
How to choose the right scheduling software for your construction business
Consider these factors to ensure you select the right scheduling tool for your construction company:
Assess the types of scheduling available. Consider whether you need appointment scheduling, contractor scheduling, employee scheduling, project scheduling, or a combination of these. Software that automates the scheduling of contractor or employee shifts, meetings, and project activities will help save time and maximize productivity.
Evaluate the schedule customization options. The option to customize your construction project schedule, such as setting up different appointment types based on staff availability and sending automated notifications to teammates, will help optimize staff rotation and prevent burnout in your team.
Look for mobile accessibility functionality. Construction project scheduling software that can also be accessed on mobile devices will allow your construction team to check their schedule and appointments on the go and get real-time notifications about any changes in their construction schedule.
Common questions to ask software vendors before purchase
Here are some questions to ask vendors before finalizing any construction project scheduling software:
Does your software facilitate job cost estimation?
With the job cost estimation feature, you can create detailed cost estimates during construction planning, track actual costs as a project progresses, and compare the actual expenditure with the original estimates to identify cost overruns.
Does your scheduling tool offer the project reporting feature?
This feature will let you generate resource utilization, cost, variance, and progress reports, among others, to help track key construction management and employee scheduling metrics and identify potential bottlenecks in project completion.
What are the available integration options?
A construction scheduling tool that integrates well with your existing tech stack, such as project management and building information modeling software, will enable better project visualization and offer a centralized platform for your construction team to coordinate their work.