We hear from software buyers time and again that two of their top considerations when investing in a new onboarding solution are price and functionality. Budget is a constraint for most businesses, but affordability alone doesn't make a product valuable—it must also offer the functionality you need.
In this report, we've ranked the most valuable onboarding software products based on user reviews: those with the highest ratings for both value for money and functionality. We also break down the starting cost and relevant pricing details for each product. Read more.
Top onboarding software rated on value for money and functionality
The graphic below shows onboarding solutions that have the highest value-for-money and functionality ratings based on user reviews in Capterra's onboarding software directory. Products are arranged in increasing order of their value-for-money rating (bottom to top) and functionality rating (left to right).
Note: While products in the top-right zone of the graph rank higher in terms of both the functionality and the value-for-money rating, all products in this graph are top rated.
Price comparison for top-rated onboarding software
Comparing pricing and features for multiple software solutions can prove to be a difficult task. We have created a table to highlight how different onboarding software products stack up against each other in terms of starting pricing, free trials, and free versions, allowing you to compare these products all in one place.
From the 25 products mapped on the scatter plot, only those with publicly available pricing information on vendor websites are included in the price comparison table below.
Note: Products are listed in alphabetical order, and the pricing included is for the entry-level/lowest-priced offering (discounted pricing not considered) found on vendor websites as of September 14, 2022. The cost of these onboarding software products may vary based on features such as document management, training management, and orientation workflow management.
1. AirManual
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.9
Value-for-money rating: 4.8
Functionality rating: 4.7
Device compatibility
Screenshots
Employee progress dashboard in AirManual
AirManual enables businesses to document and process training and onboarding for their employees. The application is designed to help leaders, managers, and employees document processes and self-service onboarding.
Starting price: $79 per month, billed annually. Includes up to five users.
Features available at a higher price: Advanced versions offer a dedicated account manager and phone support.
2. Bambee
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.6
Functionality rating: 4.7
Device compatibility
Screenshots
Request management in Bambee
Bambee is an expert guidance platform for your HR to stay compliant with company policies. It provides a dedicated HR manager paired with tools that help businesses keep their HR compliant year-round with routine audits, regular policy reaffirmation, preventative worker training, and assistance throughout the entire worker lifecycle.
Starting price: $94, billed annually.
Features available at a higher price: Advanced versions allow reaching out to HR managers via phone as well.
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3. Connecteam
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.7
Functionality rating: 4.8
Device compatibility
Screenshots
Employee time sheets in Connecteam
Connecteam is an app that helps businesses communicate, manage, and train their remote employees. It offers features such as employee time clocks, employee scheduling, onboarding checklists and forms, and task management, which help HR personnel in managing business operations and communications.
Starting price: $29 per user, per month, billed annually. Up to 30 users are included.
Features available at a higher price: Advanced versions offer live GPS tracking, process automation, and new device login alerts.
4. go4clic
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.8
Functionality rating: 4.8
Device compatibility
Screenshots
Admin page in go4clic
go4clic is an eLearning authoring platform designed to help HR teams across academic institutions and small businesses create online courses and training programs. The tool’s gamification capabilities can be used to introduce interactive quizzes or challenges and facilitate cross-functional collaboration between teams. Other features offered by go4clic include custom certification, employee records, multimedia support, meeting management, and live streaming.
Starting price: $31 per user, per month, billed annually. The base plan includes one domain, one admin, and 10GB of storage.
Features available at a higher price: Advanced versions allow up to ten administrators, five domains, 30GB storage, and an open application programming interface (API).
5. GoCo
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.7
Value-for-money rating: 4.9
Functionality rating: 4.7
Device compatibility
Screenshots
Employee benefits management in GoCo
GoCo is a cloud-based onboarding, hiring, employee self-service, and human resources solution designed for small businesses. GoCo offers features including auto-sync, new hire setup, employee change, employee engagement, benefit deduction, and final paycheck calculation. GoCo integrates with existing payroll providers and syncs information changed within its dashboard across all linked platforms.
Starting price: $5 per user, per month, billed annually.
Features available at a higher price: All plans include all of the features.
6. HR Partner
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.9
Value-for-money rating: 4.8
Functionality rating: 4.6
Device compatibility
Screenshots
Employee tracking in HR Partner
HR Partner is a human resources system for small and midsize businesses. Its features include employee records management, applicant tracking, onboarding checklists, leave requests, time sheets, an employee portal, and reminders. It enables employees to use the self-service portal to complete their onboarding tasks, check their leave balance, submit leave requests, or update their details.
Starting price: $78.83 per month, billed annually. Up to five users are included in the base plan.
Features available at a higher price: Advanced versions include a custom domain, up to three hours of concierge onboarding, priority support, a dedicated account manager, and unlimited admin users.
7. Minerva
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 5.0
Value-for-money rating: 4.9
Functionality rating: 4.7
Device compatibility
Screenshots
Resource library in Minerva
Minerva is an employee onboarding software solution that enables businesses to create and provide interactive guides for onboarding. Minerva's launch center feature can help you provide new hires with interactive guidance. These guides include automatic screenshots and dynamic AI-generated videos for quick reference.
Starting price: $99 per user, per month, billed annually.
Features available at a higher price: Advanced versions offer custom branding options, an AI-generated knowledge base, and software development kit (SDK) access.
8. Multiplier
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.9
Value-for-money rating: 4.7
Functionality rating: 4.8
Device compatibility
Screenshots
Dashboard in Multiplier
Multiplier is an onboarding tool that empowers businesses of all sizes to employ and onboard employees across all geographies while complying with business policies. It allows you to manage employee onboarding, taxes, allowances, bonuses, social contributions, and statutory deductions for employees.
Starting price: $300 per user, per month, billed annually.
Features available at a higher price: Advanced versions support multi-country payroll and payroll reports.
9. OnPay
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.8
Functionality rating: 4.7
Device compatibility
Screenshots
PTO management in OnPay
OnPay is a cloud-based payroll solution that helps small businesses automate tax filing and payment workflows. Key features of this software include employee self-onboarding, employee handbook, new hire reporting, automated payroll taxation, and payment run scheduling. It provides an employee portal for updating information, onboarding, and accessing past pay stubs and tax forms. Furthermore, it enables businesses to track their employees’ PTO, vacation, and sick leave.
Starting price: $46 per month, billed annually. It costs $6 per additional user, per month.
Features available at a higher price: Everything is included in a single plan.
10. PeopleForce
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.7
Value-for-money rating: 4.9
Functionality rating: 4.4
Device compatibility
Screenshots
Employee directory in PeopleForce
PeopleForce is a cloud-based HR management solution that helps small to midsize businesses manage recruitments, new hires, and employee onboarding via a centralized platform. Its features include expense tracking, electronic signatures, employee progress reporting, goal management, and an employee directory.
Starting price: $75 per user, per month, billed annually. Up to 50 employees are included.
Features available at a higher price: Besides PeopleHR, additional modules, namely PeopleDesk, PeoplePulse, PeopleTime, and PeoplePerform, are available at added costs.
11. Process Street
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.7
Value-for-money rating: 4.8
Functionality rating: 4.7
Device compatibility
Screenshots
Employee onboarding in Process Street
Process Street is a process management platform for employee onboarding. It helps teams transform their core processes into no-code workflows. The solution lets businesses build workflows such as new employee onboarding, employee engagement, and client onboarding.
Starting price: $25 per user, per month, billed annually. Unlimited storage is included with a limit of 100MB per file.
Features available at a higher price: Advanced versions include unlimited storage, a custom domain, and a dedicated success manager.
12. Product Fruits
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 5.0
Value-for-money rating: 5.0
Functionality rating: 4.8
Device compatibility
Screenshots
User onboarding checklist in Product Fruits
Product Fruits is a user onboarding tool and no-code product adoption platform for web-based apps. It allows one to create a step-by-step guide for businesses for user onboarding. It offers onboarding checklists to show users’ progress alongside their onboarding journey. It helps businesses with employee retention and engagement by offering a feedback widget, which allows users to report bugs and share ideas.
Starting price: $59 per month, billed annually. Up to 1500 users are included.
Features available at a higher price: Advanced versions offer custom terms and conditions, features, and integrations.
13. reteach
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.9
Value-for-money rating: 4.7
Functionality rating: 4.6
Device compatibility
Screenshots
Interactive content in reteach
reteach is a cloud-based platform that hosts training courses. The software allows companies to create digital training modules for onboarding, corporate learning, and product training. It also allows them to create learning paths using multimedia content in online courses and for live digital training teams.
Starting price: $195 per month, with annual billing. Up to ten courses are included.
Features available at a higher price: Advanced versions offer white-label branding, unlimited custom courses, and 2,000 active participants.
14. Rippling
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.9
Value-for- money rating: 4.8
Functionality rating: 4.8
Device compatibility
Screenshots
Dashboard in Rippling
Rippling is an employee management platform that helps companies manage their HR operations. It allows users to manage employee benefits, devices, payroll, and company apps from a single place.
Starting price: $8 per user, per month, billed monthly.
Features available at a higher price: All features are offered in the plan. A custom pricing option can be tailored to your specific needs.
15. SentricHR
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.3
Value-for-money rating: 4.7
Functionality rating: 4.5
Device compatibility
Screenshots
Dashboard in SentricHR
SentricHR is a cloud-based HR and payroll system designed for midsize and large businesses. It offers features to manage talent, human resources information system (HRIS), benefits, hiring, absence, time and attendance, and payroll. It also offers a mobile app for Android and iOS devices.
Starting price: $2 per employee, per month, billed annually.
Features available at a higher price: It offers a custom quote option that can include features as per your requirements.
16. Trainual
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.7
Functionality rating: 4.6
Device compatibility
Screenshots
Organization chart in Trainual
Trainual is a cloud-based training, onboarding, and learning management system. It helps in organizing training modules in a centralized system. It allows managers to add their teams, assign roles, and create subjects for training. The solution helps automate the onboarding process by associating content and processes with specific departments, roles, or locations.
Starting price: $49 per user, per month, billed annually. Up to five users are included.
Features available at a higher price: Advanced versions offer single sign-on, public content sharing, payroll integration, and training time estimates.
17. Waybook
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.9
Functionality rating: 4.6
Device compatibility
Screenshots
Reporting in Waybook
Waybook turns documents, processes, and know-how into effective and organized onboarding training and reference materials. It allows users to create documentation directly in the tool using two structures: subjects and documents. Departments or business functions are mirrored by subjects, while documents reflect business activities.
Starting price: $83 per user, per month, billed annually. Up to 20 users are included.
Features available at a higher price: Advanced versions offer single sign-on, audit logs, free data migration, and two-factor authentication.
18. WorkBright
Trial/Free Version
- Free Trial
- Free Version
Overall rating: 4.8
Value-for-money rating: 4.8
Functionality rating: 4.9
Device compatibility
Screenshots
Dashboard in WorkBright
WorkBright is an HR onboarding software solution for remote employees that virtually manages the complete onboarding process. Mass-import capabilities allow users to onboard a big group of new hires at once via bulk document uploading. The solution helps resolve errors with its error-correction workflow, eliminates manual data entry errors, delivers automated reminders, and can integrate with an existing human resources system.
Starting price: $178 per month, billed annually. It offers custom quotes based on the number of employees hired at your organization in one year.
Features available at a higher price: Additional modules for applicant tracking, e-verification, etc., are available at separate costs.
If you want to explore more onboarding tools, please visit our onboarding software category page.