Check out value-for-money and functionality ratings for onboarding tools.
We hear from software buyers time and again that price and functionality are two of their top considerations when investing in onboarding software. Budget is a consideration for most businesses, but affordability alone doesn't make a product valuable—it must also offer the required functionality.
Onboarding software helps HR personnel automate administrative tasks, such as document management, training and compliance, employee information collection, payroll accounts setup, documentation error checking, and storing digital copies of signed forms. It also allows HR personnel to avoid missed actions by tracking the onboarding process. Onboarding software pricing can range from $2 per employee per month to over $69 per employee per month. Read this buyers guide to further understand the system’s benefits, considerations when buying this type of tool, and more.
Below, we’ve ranked the top onboarding software products based on user reviews—those with the highest ratings for both value for money and functionality. We’ve also included the starting price and functionality details for each product.
Onboarding software with the highest value for money and functionality ratings
The graph below shows onboarding tools that offer the best value for money and functionality, according to user ratings. Products are arranged in increasing order of their value-for-money ratings (bottom to top) and functionality ratings (left to right).
Note: While products in the top-right zone of the graph rank higher in terms of both functionality and value-for-money ratings, all products in this graph are top-rated onboarding software solutions.
Price comparison for top-rated onboarding software
The cost of onboarding software may vary based on the number of employees, features, or other factors, and comparing pricing for multiple products can be time-consuming. We’ve created a table to highlight how different onboarding tools stack up against each other in terms of starting price, free trials, and freemium versions—allowing you to compare these products side by side.
From the products mapped on the scatter plot above, only those with publicly available pricing information on vendor websites are listed in the price comparison table below. They are arranged in decreasing order of their combined ratings—value for money plus functionality.
We selected products for this article based on their average ratings between April 2022 to April 2024, which may differ from their current overall average ratings.
1. BrioHR
Starting price: $120 per month (billed monthly).
Features available at starting price: The starter pack offers features such as employee self-service menu, employee digital file, custom approval workflows, user access rights management, mobile app, custom onboarding tracks, reminder notifications on pending onboarding tasks, keep track of company equipment, and instant visibility for new joiners.
Cost to upgrade: It provides a flat rate pricing that includes all features.
Features available in advanced versions: All features are offered in a single plan.
2. Worky
Starting price: $69 per worker, per month (billed annually).
Features available at starting price: The starter pack offers onboarding functionality features such as new joiner progress tracking, vacation and request management, incident automation, and a collaborator portal. The plan includes a mobile app offering recruitment and selection capabilities and simplifies document collection by allowing new joiners to upload their documents on the portal.
Cost to upgrade: $89 per worker, per month (billed annually).
Features available in advanced versions: In addition to the features offered at the starting price, advanced versions include features such as document and digital signature, digital time clock, time and attendance reports, and geolocation assistance.
3. Product Fruits
Starting price: $69 per month for up to 1500 users (billed annually).
Features available at starting price: The starter pack offers features such as onboarding checklist. It provides tours and walkthroughs to welcome new users. The pack includes tooltips to highlight features, give tips and contextual information, in-app announcements such as banners and newsfeeds to keep users informed, Life Ring Button i.e. 24/7 in-app help center, and knowledge base.
Cost to upgrade: $129 per month for up to 1500 users (billed annually).
Features available in advanced versions: In addition to the features offered at the starting price, advanced versions include features such as Net Promoter Score (NPS) and surveys, AI writer to help in writing user onboarding copy, access management, custom events, and success manager.
4. ClayHR
Starting price: $6 per employee, per month for 100 to 500 employees (billed monthly).
Features available at starting price: The starter plan offers various onboarding features allowing users to assign training to new hires, approve document approvals, send automated and customized emails, delegate tasks to different people, e-signature and e-fill documents, run background checks, and e-verify. It also includes employee records, timesheets, paid time off (PTO), and performance reviews.
Cost to upgrade: $8 per employee, per month for 500 to 2500 employees (billed monthly).
Features available in advanced versions: In addition to starting plan features, advanced versions include features such as goals and OKRs (objectives and key results), training, career planner, competency and skill management, check-ins, and feedback collection.
5. HR Partner
Starting price: $95.30 per month for up to 10 employees (billed annually)
Features available at starting price: The starter plan offers features such as onboarding checklists template, follow-up reminders, employee record management, employee self-service portal, custom forms, leave requests and approvals.
Cost to upgrade: $119.16 per month for up to 10 employees (billed annually)
Features available in advanced versions: In addition to the starting plan features, advanced versions include features such as recruitment and applicant tracking, performance reviews, employee goals, timesheets, expense claims, and electronic signatures.
6. Bambee
Starting price: $99 per month (billed monthly).
Features available at starting price: The starter plan offers features such as a dedicated HR manager to ask questions that may come up, access to employee records, onboarding checklists, document e-signature, and online form filling.
Cost to upgrade: It provides a flat rate pricing that includes all features.
Features available in advanced versions: All features are offered in a single plan.
7. PeopleForce
Starting price: $2 per employee, per month (billed monthly).
Features available at starting price: The starter plan offers features such as pre-boarding, i.e., creating surveys to engage new hires and collect required HR details, onboarding, i.e., automating and customizing onboarding tasks for new employees, and offboarding, i.e., automating offboarding tasks, gathering feedback, and managing departing employees.
Cost to upgrade: $2.4 per employee, per month (billed monthly)
Features available in advanced versions: The advanced versions offer the same as the starting plan’s features in addition to advanced HR automation, employee change request form, self-service request form, API access, and webhooks.
8. Gusto
Starting price: $46 per person, per month (billed monthly)
Features available at starting price: The starter package includes features such as hiring documents, e-signed and stored, offer letter templates, onboarding checklist, and team-signed e-cards.
Cost to upgrade: $92 per person, per month (billed monthly)
Features available in advanced versions: Advanced versions offer the same features as the starting plan, in addition to job posts, an applicant tracking system, customizable offer letter templates, a customizable onboarding checklist for employees and managers, hiring documents, e-signature, and one-click software provisioning.
9. greytHR
Starting price: $50 per month for 10 employees (billed monthly)
Features available at starting price: The starter pack offers features such as employee document management, employee communication, community access, built-in and user-defined checklist, real-time collaboration across departments, alerts and reminders on pending tasks, and employee helpdesk (query and resolution workflow), product training, onboarding support, and ticket support.
Cost to upgrade: $60 per month for 10 employees (billed monthly)
Features available in advanced versions: Advanced versions offer the same starting plan features, and also include personalized and paperless onboarding, workflows for admin review, alerts and reminders for employees and admin, policy publish and acknowledgment, and pre-filled forms.
Check out our Capterra Shortlist for onboarding software to view the highest-rated and most popular products.
Onboarding software pricing models and related costs
Understand the common pricing models for onboarding software:
Perpetual license: You pay an upfront sum for the license in order to own the onboarding tool and use it in perpetuity. This is the more traditional model and is most common with on-premise applications.
Subscription: You pay a monthly fee to use the software for a specific amount of time. Subscription-based pricing has gained popularity, thanks to the increased adoption of the cloud-based model.
Open source license: Open source licenses are usually free of charge, which reduces your upfront investment. Implementation, integration, and ongoing maintenance, however, can be major expenses.
Watch out for these often overlooked costs:
Data migration: While this can be done in-house, you might want to pay the vendor to transfer your existing software data to the new system.
Training: Web-based training is often included in your plan, but vendors might charge for in-person training.
Hardware and IT: This could be a major expense for on-premise software buyers who need their own servers.
Maintenance and upgrades: Some vendors charge for updates, patches, upgrades, and other maintenance activities.
