We hear from software buyers time and again that two of their top considerations when investing in a new property management software solution are price and functionality. Budget is a constraint for most businesses, but affordability alone doesn't make a product valuable—it must also offer the functionality you need.
Rental property management software allows real estate owners and property management firms to list and market properties that are available for rent or lease, manage tenants, and collect rent. The right tool can provide you with built-in capabilities to automate tenant screening and provide a self service portal to tenants for rent payments and communication with landlords. Pricing of property management software can range from being free to over $109 per listing, per month, but a higher price may not always mean higher value. Read the buyers guide to further understand the benefits of the software, considerations when buying software, and more.
In this report, we've ranked the most valuable property management systems (PMS) based on user reviews: those with the highest ratings for both functionality and value for money. We also break down the starting cost and pricing details for each product.
Top property management software rated on value for money and functionality
The graphic below shows property management products that offer the best value for money and functionality according to user ratings. Products are arranged in increasing order of their value-for-money ratings (bottom to top) and functionality ratings (left to right).
Note: While products in the top-right zone of the graph rank higher in terms of both functionality and value-for-money ratings, all products in this graph are top rated.
Price comparison for top-rated property management software
The cost of property management software products may vary based on the number of users, features, or other factors, and comparing pricing for multiple products can be time-consuming.
We’ve created a table to highlight how different property management software solutions stack up against each other in terms of starting prices, free trials, and free versions, allowing you to compare these products side by side.
From the products mapped on the scatter plot above, only those with publicly available pricing information on vendor websites are listed in the price comparison table below. They are arranged in decreasing order of their combined ratings—value for money plus functionality.
Note: The pricing included in this table is for the entry-level/lowest-priced offering (discounted pricing not considered) found on vendor websites as of May 22, 2023.
1. Innago
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Available for free
Features available at starting price: Innago offers tools such as dynamic reporting, bank deposit history which allows users to manage their finances. The solution lets users view and manage tenant maintenance requests, create tickets and assign them, automate payment reminders, and automate debits from tenant credit cards.
Cost to upgrade: Innago levies a 2% transaction charge on payments through ACH and 2.99% for credit/debit card payments. Users can check for criminal records, credit score, and eviction history of the tenant at a separate cost which ranges between $30 to $35.
Features available in advanced versions: All the features are available to use at zero cost.
2. Alphaletz
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $9 per month, billed annually. Includes first 10 units, connect up to two bank accounts, with unlimited document storage.
Features available at starting price: Alphalets allows users to automate task reminder emails, generate pdf reports, and set up an online marketplace. It also lets businesses link suppliers, tenants, and owners in the system. Users can add properties, finance, and compliance data in the property dashboard.
Cost to upgrade: $19 per month, billed annually.
Features available in advanced versions: Everything in the basic plan is included. It includes support for up to 25 units and allows users to connect up to five banks with their account. It also includes support via telephone.
3. Aiosell
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $30 per property, per month (billed monthly).
Features available at starting price: Aiosell is a cloud-based hotel management solution which caters to businesses across the hospitality industry. It offers revenue management, housekeeping and maintenance tracking, purchase and inventory management, leads management, and multi-property management.
Cost to upgrade: Additional modules are available separately, for an extra cost, such as the Revenue management system is available at $150 per month, the POS system is available at $20 per month, and the inventory management module is available at $50 per month.
Features available in advanced versions: Besides property management core features, the solution has additional modules at an extra cost, such as channel manager, white labeling, CRM and leads management, maintenance module, and integration with accounting solutions.
4. Avail
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $7 per unit, per month.
Features available at starting price: Offers features such as syndicated listings, background screening, state-specific leases, online rent collection, maintenance tracking, tenant portal, and property accounting.
Cost to upgrade: Not available.
Features available in advanced versions: Advanced versions offer features such as single click rent payments, waiver for ACH fees, customized apps with white-labeling, customizable leases, clone and reuse lease agreements, and property websites management.
5. DoorLoop
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating:
Device compatibility
Starting price: Starts at $24 per month, billed annually.
Features available at starting price: Doorloop offers management of accounts and finances through transaction tracking and rent tracking. It provides CRM for prospect management and marketing. It offers online payments module and tenant screening, email and customer support, as well as a tenant portal.
Cost to upgrade: $49 per month, billed annually.
Features available in advanced versions: Advanced versions offer features such as tracking of outgoing payments, owner portal, online marketplace, user access roles management, bank account reconciliation, announcements and notifications for tenants, and customizable dashboards.
6. stays
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $22 per month, monthly billed.
Features available at starting price: stays includes key features such as channel manager which allows businesses to connect sales channels with the solution, integrate online booking calendar, set flexible pricing, integrate payment tool—which allows for payment collection, price comparator, and email support.
Cost to upgrade: $35 per month, billed monthly. This plan is suitable for businesses managing agencies and clients.
Features available in advanced versions: Advanced versions allow property management companies to set pricing with price comparator, custom website setup, multiple currency converter, operational task panel, guest database, automated invoices, and contracts.
7. Semper Property Management Systems
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $4 per room, per month (billed annually) and supports up to 10 users.
Features available at starting price: The dashboard feature Of Semper PMS allows users to get an overview of the operations, even on mobile devices. It provides digital solutions to guests during their stay which allows them to request room service and pay online. It also offers a reservation calendar to manage reservations.
Cost to upgrade: Not available.
Features available in advanced versions: Additional modules available separately for inventory management, event management, and channel manager.
8. Showdigs
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $20 per listing, per month, minimum five listings per month required.
Features available at starting price: Starting plan of Showdigs includes features such as support for unlimited user licenses, workforce automation, scheduling automation, 24/7 prospect auto-response management, on-demand agent network accessibility, no-show protection, weekly owner reports generation.
Cost to upgrade: No higher plan available.
Features available in advanced versions: All features available at a single price.
9. Hotelogix
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $51 per month, monthly billed.
Features available at starting price: Starting plan includes features such as front desk management, housekeeping management, web booking engine (without payment gateway), facebook booking engine, point of sale, review express, rate intelligence, 24/7 live chat support.
Cost to upgrade: Starts at $77 per room, per month and charges $4.50 per room, per month for additional rooms.
Features available in advanced versions: Advanced version supports features such as channel manager, payment gateway through web, payment gateway for front desk, revenue management, trip connect, loyalty connect, and accounting system.
10. Smoobu
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $28 per month, billed annually.
Features available at starting price: The basic plan offers channel manager, which shows availability and rates synchronization of booking portals, and provides a custom website, booking system such as Stripe and Paypal, automated communications, and guest management.
Cost to upgrade: $193 per month, billed annually. Appropriate for teams that have more than four users.
Features available in advanced versions: Advanced versions support features such as domain setup, booking system customization, provides priority customer support, and allows users with premium setup support service.
11. Buildium
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $52 per month, billed monthly.
Features available at starting price: Starting plan includes features such as managing accounts (invoices, profit and loss and ledgers), maintenance management, task management, violations management, resident & board member communications, and online portals.
Cost to upgrade: $166 per month, billed annually.
Features available in advanced versions: Advanced version offers standard reports, performance analytics and insights, business analytics and insights, and an open API.
12. RentRedi
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $9 per month (billed annually).
Features available at starting price: RentRedi allows landlords to collect rent payments from mobile or web, accept payment options such as automated clearing house (ACH), cash, or credit card payments. It provides credit, criminal, and eviction reports for the tenants who have registered. It also provides a built-in prescreening questionnaire. Also gives them an add-on credit reporting to boost credit score, and set up customized rent reminders.
Cost to upgrade: No additional cost to upgrade as features are available in the plan.
Features available in advanced versions: All features included in all plans.
13. TenantCloud
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $12 per month, billed annually.
Features available at starting price: Basic plan allows property owners to receive rent payments, track maintenance requests, manage listings and applications, generate tax reports, receive e-signature, and integrate with leads tracking CRM solution.
Cost to upgrade: $40 per month, billed annually.
Features available in advanced versions: Advanced versions offer property manager tools individual owner portal, management fees, lease builder, landlord forms, property message board, and sync QuickBooks Online with the system.
14. Rent Manager
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $1 per unit, per month (billed annually) and requires a minimum billing of $200 per month.
Features available at starting price: Starting plan supports unlimited users and offers Rent Manager Online (RMO). It lets users manage and track tenant accounting books. The work order management tool allows users to keep a tab on vacant and occupied properties along with timelines. It offers marketing & leasing tools, and an online portal for both owners and tenants. The tenant app allows users to register online and send applications and do e-signatures.
Cost to upgrade: $1.50 per unit, per month, billed annually. Unlimited users included. $300 minimum monthly.
Features available in advanced versions: Advanced pricing model includes a call center for rent manager, two-way texting, message broadcasting, mobile app, and allows users to sync their bank accounts.
15. Hostfully Property Management Platform
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $109 per month (billed monthly) and supports up to four listings.
Features available at starting price: Starting plan offers features such as a channel manager, booking pipeline management, unified email inbox view, property data management, contact management, payment processing, marketing campaigns management, custom branding, and customer data management.
Cost to upgrade: $199 per month, billed monthly. Includes up to 11 listings.
Features available in advanced versions: Advanced versions include all basic features and provide additional features including private labeling, team roles management, SMS messaging, and support digital signatures.
16. Yardi Breeze
Trial/Free Version
- Free Trial
- Free Version
Value-for-money rating
Functionality rating
Device compatibility
Starting price: Starts at $2 per unit, per month (billed annually).
Features available at starting price: Yardi Breeze offers features that allow small landlords to market and manage their listed properties. It supports various types of properties such as residential, commercial, affordable, self-storage, HOA/condo and manufactured housing. Yardi also offers a built-in accounting system to track revenue and expenses.
Cost to upgrade: Offers a single plan.
Features available in advanced versions: Its pricing plan includes all its features.
Check out Capterra Shortlist for property management software to view the highest-rated and most popular products, based on user reviews.
Property management software pricing models and related costs
Understand the common pricing models:
Perpetual license: You pay an upfront sum for the license to own the software and use it in perpetuity. This is the more traditional model and is most common with on-premise applications.
Subscription: You pay a monthly fee to use the software for a specific amount of time. Subscription-based pricing gained popularity thanks to the increasing adoption of Software-as-a-Service (SaaS).
Open-source license: Open-source licenses are usually free of charge, which reduces your upfront investment. Implementation, integration, and ongoing maintenance; however, those can be major expenses.
Beware of these often overlooked costs:
Data migration: While this can be done in-house, you might want to pay the vendor to transfer your existing data to the new system.
Training: Web-based training is often included in your plan, but vendors might charge for in-person training.
Hardware and IT: This could be a major expense for on-premise software buyers who need their own servers.
Maintenance and upgrades: Some vendors charge for updates, patches, upgrades, and other maintenance activity.